HomeMy WebLinkAbout12/5/2001 - STAFF REPORTS (2) DATE: December 5, 2001
TO: City Council
FROM: Jim Dunn, Palm Springs Convention Center
SUBJECT: Purchase and Replacement of Convention Center Exhibit Hall Carpet
RECOMMENDATION:
That the City Council approve participation in a State of California cooperative purchase
agreement with DuPont Flooring Systems, Fullerton, CA for the purchase and
replacement of carpet in the Exhibit Hall of the Convention Center in an amount not to
exceed $365,762.
SUMMARY:
The carpet in the Oasis Exhibit Hall was installed in 1991 and is completely worn out
and in serious need of replacement. After reviewing available options it is recommended
that the City approve the purchase of replacement carpet from DuPont Flooring Systems
because of the durability of the proposed product in similar use situations.
BACKGROUND:
The carpet in the Oasis Exhibit Hall of the Convention Center was installed in 1991.
After years of use and cleaning the carpet is in very poor condition and cleaning is no
longer effective. Almost every group utilizing the Exhibit Hall over the past 12 months
has noted the poor condition of the carpet, as have potential clients.
The Oasis Exhibit Hall is used for a wide variety of event types from black tie galas to
industrial trade shows. Because most clients use the Oasis Hall for meetings, general
sessions and food functions, it is most desirable to have a carpeted hall so that we offer
the appropriate aesthetics for these event types.
Staff has reviewed new carpet options for durability, appearance, warranty and stain
resistance and recommends the purchase of Lee's Flamestitch modular, along with
areas of Lees First Step Modular to be used at key loading areas as a "walk off' carpet.
Additionally, in some areas, the floor must be treated to reduce water penetration
through the concrete slab from the underlying ground. This is required to maintain
adhesion of the carpet to the concrete floor.
The cost breakdown for material, labor and floor treatment/repairs is as follows:
Lees Flamestitch 24oz. Modular Carpet: 7,545 Sq. Yds. @ 28.54 $215,334.30
Attic Stock (Replacement Tiles): 384 Sq. Yds. @ 28.54 $ 10,959.36
Lees First Step Modular Carpet: 160 Sq. Yds. @ 40.31 $ 6,449.60
Attic Stock (Replacement Tiles): 10 Sq. Yds. @ 40.31 $ 403.10
Installation Labor: 7,705 Sq. Yds. @ 3.42 $ 26,351.10
Border Seaming: 180 Linear Ft. @ 1.61 $ 289.80
Demo/Removal of Existing Carpet Tiles: 65,936 Sq. Ft. @ .13 $ 8,571.68
1*4
Vapor Stop - Floor Treatment: 26,400 Sq. Ft. @ 2.43 $ 64,152.00
Subtotal: $332,511.00
10% Contingency $ 33,251.00
Total Not to Exceed $365,762.00
The total cost for the floor treatment, material and installation will not exceed $365,762
and would be paid from funds continued from last fiscal year that were designated for
such capital projects.
The Director of Procurement and Contracting, pursuant to the options provided in
Municipal Code 3.12.270(6) finds that the competitive process is adequate to protect the
public interest and, that due to the unique nature of the product, the price is likely to be
less through the competitive purchase process through the State of California than
through the City's independent purchasing process.
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1" /bunn, General Manager, PSCC Harold Good, Director of Procurement &
Contracting
Approved:
David H. Ready, City M r
G
Attachments:
1. Proposed Minute Order
REVIEWED BY�DEPT. OF FINANCE
�� Z
MINUTE ORDER NO.
APPROVING PARTICIPATION IN A
STATE OF C A L I F 0 R N I A
COOPERATIVE PURCHASE
AGREEMENT WITH DUPONT
F L O O R I N G SYSTEMS ,
FULLERTON CA. FOR THE
PURCHASE AND REPLACEMENT
OF CARPET IN THE EXHIBIT
HALL OF THE CONVENTION
CENTER IN AN AMOUNT NOT TO
EXCEED $365,762.
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I HEREBY CERTIFY that this Minute Order, approving participation in a State of
California cooperative purchase agreement with Dupont Flooring Systems,
Fullerton, Ca. For the purchase and replacement of carpet in the Exhibit Hall of
the convention center in an amount not to exceed $365,762, was adopted by the
City Council of the City of Palm Springs, California, in a meeting thereof held on
the 5"' day of December, 2001.
PATRICIA A. SANDERS
City Clerk
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