HomeMy WebLinkAbout1/16/2002 - STAFF REPORTS (3) DATE: January 16, 2002
TO: City Council
FROM: Director of Parks, Recreation, and Facilities and Director of Procurement and
Contracting
APPROVE THE PURCHASE OF VEHICLES
RECOMMENDATION:
It is recommended that City Council approve the cooperative purchase of 22 vehicles from
Ramsey Street Ford, Banning, CA via Riverside County vehicle contracts in the amount of
$511,066.87; 2 vehicles from Downtown Ford, Sacramento, CA, via State of California
vehicle contract in the amount of $58,959.72; and 1 street sweeper from GCS Western
Power& Equipment, Buena Park, CA, via an Los Angeles Department of Airports contract
in the amount of$96,452.41; for a total amount of$666,479.00.
SUMMARY:
The City's vehicle fleet is evaluated annually in conjunction with the budget process to
determine the need for new and replacement vehicles. The vehicles identified below
constitute the largest part of those units identified for acquisition in the current fiscal year
budget. It is recommended that CityCouncil approve the purchase of these units from the
identified sources.
BACKGROUND:
All City owned vehicles and equipment are amortized for their expected life cycle and
accumulate funds from user departments for scheduled replacement. After units qualifying
for replacement are identified in accordance with the Council-approved replacement criteria
(adopted via Resolution No. 18834), their respective maintenance histories are further
reviewed for the possibility of life extension before final recommendations are made. The
following units comprise the greatest portion of the list of vehicles approved for acquisition in
fiscal year 2001 /2002. Several pieces of specialized equipment will be acquired at a later
date.
Department Replaces Description Cost Cooperatively with:
Unit#
Police 002896 patrol vehicle 21,005 Riverside County
Police 000698 patrol vehicle 21,005 Riverside County
Police 002698 patrol vehicle 21,005 Riverside County
Police 007997 patrol vehicle 21,005 Riverside County
Police 002595 patrol vehicle 21,005 Riverside County
Police 002995 sedan 16,137 Riverside County
Police 003091 supercab pickup 18,537 Riverside County
Police 009391 supercab pickup 18,537 Riverside County
Engineering 031991 truck w/service body 23,648 Riverside County
Streets 036391 flatbed truck 23,102 Riverside County
Parks 050492 truck w/service body 23,648 Riverside County
Parks 050792 CNG pickup 21,300 Riverside County
Airport 081594 utility vehicle 25, Riverside County
Building 120593 CNG pickup 21,300300 Riverside County
Building 120696 CNG pickup 21,300 Riverside County
Building New CNG pickup 21,300 Riverside County
Fleet Ops 293494 passenger van 21,425 Riverside County
Fleet Ops 297182 dump truck 29,479 Riverside County
Planning 390793 sedan 16,137 Riverside County
Planning 391693 sedan 16,137 Riverside County
Facilities Maint 060198-S utility vehicle 25,678 Riverside County
Recreation 700694 CNG passenger van 25,940 Riverside County
Subtotal: 474,308.00
Sales Tax: 36,758.87
Ramsey Street Total: $511,066.87
Fire 016394 utility vehicle 29,100 State of California
Airport 085494 crewcab pickup 25,619 State of California
Subtotal: 54,719.00
Sales tax: 4,240.72
Downtown Ford Total: $58,959.72
Airport 088888 CNG sweeper 89,515.00 LA Dept of Airports
Sales Tax: 6,937.41
GCS Western Total: $96,452.41
The Director of Procurement and Contracting, in accordance with Municipal Code Section
3.12.270.6 has researched the comparative costs, values and feasibility of using our own
competitive process versus utilization of a state or other cooperative contract.The Director
finds that sufficient competition has been conducted to protect the public interest and the
costs for vehicles and equipment obtained through the County of Riverside, the State of
California and The City of Los Angeles vehicle contracts are less than the Citywould obtain
through conducting independent processes. Nominal participation fees for use of the State
and Riverside County contracts,totaling$1648 for the twenty-five vehicles,were included in
the analysis.
In accordance with Section VI of the Replacement Policy and as a part of our ongoing
commitment to alternate fuel vehicles, six of the 26 units listed are replacements of gasoline-
powered vehicles with dedicated CNG. This will increase our Alt-Fuel Fleet from 65 to 71
Alt-Fuel vehicles representing 31% of the City of Palm Springs total fleet.
The City of Palm Springs was awarded a $50,000 COLMAC grant by the by the Riverside
County Board of Supervisors in December 2001 to be used toward the purchase of these
CNG powered vehicles.
It is recommended that the remaining balance be financed utilizing Supplement(Takedown)
#7 to the City's Master Lease agreementwith CaLease(adopted via Minute Order No.6255
on October 21, 1998). This financing method is discussed in a companion staff report
The replaced units will be declared "surplus" and sold through a public auction 1rm.
;4COTT MIKESELL, Director HAROLD E. GOOD, CPPO, Director
Department of Parks, Recreation Department of Procurement and
and Facilities Contracting
APPR _V D ��'
City Manager ��-
ATTACHMENT: 3 Minute Orders
REVIEWED BY DK OF FINANCE
MNUTE ORDER NO.
APPROVING THE COOPERATIVE PURCHASE
OF 22 VEHICLES FROM RAMSEY STREET
FORD, BANNING, CA VIA RIVERSIDE COUNTY
VEHICLE CONTRACTS IN THE AMOUNT OF
$511,066.87
I HEREBY CERTIFY that this Minute Order, approving the cooperative purchase of 22
vehicles from Ramsey Street Ford, Banning, CA via Riverside County vehicle contracts in
the amount of$511,066.87, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 16`" of January, 2002.
BY: PATRICIA A. SANDERS
City Clerk
MNUTE ORDER NO.
APPROVING THE COOPERATIVE PURCHASE
OF 2 VEHICLES FROM DOWNTOWN FORD,
SACRAMENTO, CA,VIA STATE OF CALIFORNIA
VEHICLE CONTRACT IN THE AMOUNT OF
$58,959.72
I HEREBY CERTIFY that this Minute Order, approving the cooperative purchase of 2
vehicles from Downtown Ford, Sacramento, CA, via State of California vehicle contract in
the amount of $58,959.72, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 16�h of January, 2002.
BY: PATRICIA A. SANDERS
City Clerk
0
3 Q=006
MNUTE ORDER NO.
APPROVING THE COOPERATIVE PURCHASE
OF 1 STREET SWEEPER FROM GCS WESTERN
POWER&EQUIPMENT, BUENA PARK, CA,VIA
LOS ANGELES DEPARTMENT OF AIRPORTS
CONTRACT IN THE AMOUNT OF $96,452.
I HEREBY CERTIFYthat this Minute Order,approving the cooperative purchase of 1 street
sweeper from GCS Western Power & Equipment, Buena Park, CA, via a Los Angeles
Department of Airports contract in the amount of $96,452.41, was adopted by the City
Council of the City of Palm Springs, California, in a meeting thereof held on the 16`h of
January, 2002.
BY: PATRICIA A. SANDERS
City Clerk