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Home My WebLink About1/16/2002 - STAFF REPORTS (9) ^' DATE: January 16, 2002 TO: City Council FROM: Director of Public Works/City Engineer CITYWIDE FLOOD GATE CONSTRUCTION RECOMMENDATION: It is recommended that the City Council waive the informalities with the apparent low bidder and award contract to Allan Fence and Gates,in the amount of $21,525.00 for Bid Schedules A and B, for Flood Gates, City Project 01-20. SUMMARY: Award of this contract will complete the construction of flood gates on several of the City's major arterials begun last year under City Project 99-18. Specifically, this project will install emergency gates on Araby Drive at the Palm Canyon Wash, and on Golf Club Drive at the Palm Canyon Wash. BACKGROUND: With City Project 99-18, the City began a process of constructing and installing emergency gates to close several major arterials in the event of flooding or wind storms. That project installed emergency gates on Indian Canyon Drive and on Gene Autry Trail at the Whitewater River. Funds were budgeted as part of the 2001/2002 Capital Improvement Budget to complete this project and install emergency gates on Araby Drive and on Golf Club Drive at the Palm Canyon Wash. The purpose of these gates is to allow for a complete physical closure of the subject streets in the event of a major rain storm which involves flows in the rivers or the channels, as well as wind storms that would necessitate closure of the streets due to blowing or drifting sand. Street crews have successfully used the existing gates on Indian Canyon Drive and on Gene Autry Trail during the past year to close the streets during the few windstorms the City has experienced. The plans and specifications for this project were prepared by staff from the Public Works and Engineering Department. Bid Schedule A involves installation of emergency gates along each side of the Palm Canyon Wash on Araby Drive, while Bid Schedule B involves installation of emergency gates along each side of the Palm Canyon Wash on Golf Club Drive. On December 7 and 21, 2001, the project was advertised for bids, and at 2:00 P.M. on January 2, 2002, the Department of Procurement and Contracting received bids from the following contractors: Contractor Bid Sch.A Bid Sch. B Total 1.Allan Fence and Gates; Perris, CA $4,400.00 $17,125.00 $21,525.00 2.Cornish Construction Co., Inc.; Bloomington, CA $8,000,00 $25,000.00 $33,000.00 3.G&M Construction; Palm Springs, CA $11,000.00 $23,848.00 $34,848.00 4.Denboer Engineering & Construction, Inc.; qfi Palm Springs, CA $11,000.00 $28,380.00 $39,380.00 5.Alcorn Fence Company; Sun valley, CA $6,710.00 $43,920.00 $50,630.00 6.Commercial Diversified, Inc.; 29 Palms, CA $10,000.00 $41,500.00 $51,500.00 Citywide Flood Gate Construction January 16, 2002 Page 2 After reviewing the apparent low bidder's bid documents, it was determined that the bidder had failed to have his signature notarized on both the Non-Collusion Affidavit and on the Bid Security form. It is staff's recommendation that these informalities are minor, do not affect the bidder's ability to perform, and that they be waived, a right reserved to the City and indicated in the Notice Inviting Bids published for this project. The Engineer's estimate was$31,790.00. The low bidder is Allan Fence and Gates from Perris, California. The company is a sole proprietorship (individual) and its owner is Jerry Upper. Sufficient funds are available in account 133-4298-50162 (Emergency Flood Gates). DAVID J. BARAKiAN Director of Public Works/City Engineer 71 APPROVED: "�7�%'�! City Manager ATTACHMENTS: 1. Minute Order REVIEWED BY DEPI OF FINANCE NR q,qA CITY OF PALM SPRINGS NOTICE INVITING BIDS For constructing FLOOD GATES - Project No. 01--20 N-1 NOTICE IS HEREBY GIVEN that sealed bids for the FLOOD GATES will be received at the office of the Procurement Manager of the City of Palm Springs, California, until 2 : 00 P.M. on January 2, 2002, at which time they will be opened and read aloud. N-2 DESCRIPTION OF THE WORK: The Work comprises the construction of flood gates (pipe swing gates) on two City Streets: Araby Drive and Golf Club Drive; and concrete curb removal and reconstruction, asphalt concrete paving; and landscaping where required, and all appurtenant work. N-3 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder on the basis of the total sum of Bid Schedule A and Bid Schedule B, and reject all other bids, as it may best serve the interest of the City. Bidders shall bid on all the Bid Schedules included in the Bid Documents. (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance. N-4 BID SECURITY: each bid shall be accompanied by a certified or cashier' s check or Bid Bond in the amount of 10 percent of the total bid price, payable to the City of Palm Springs . N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening. N--6 CONTRACTOR' S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class A or C13 Contractor License at the time of submitting bids. N-7 CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality where the work is to be performed. A copy of said wage rates is on file at the office of the City Engineer. The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site. FLOOD GATES NOTICE INVITING BIDS CITY PROJECT NO.01-20 PAGE 1 11/29/01 4 ' N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code. N--9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East- Tahquitz Canyon Way, Palm Springs, CA 92262 . (b) Complete sets of said Contract Documents may be purchased at $25. 00 per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . No refund will be made of any charges for sets of Contract Documents. (c) An additional fee of $15. 00 will be charged for sets of documents sent by mail. N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Procurement Manager at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . " followed by the title of the Project and the date and hour of opening Bids. The certified or cashier' s check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF THE CITY OF PALM SPRINGS Date 2-001 CITY OF PALM SPRINGS By tea/ David J. Barakian, PE Director of Public Works/City Engineer City of Palm Springs FLOOD GATES NOTICE INVITING 91DS CITY PROJECT NO,01-20 PAGE 2 11/29/01 I n .` PROOF OF PUBLICATION This is space I•or Counry Clerk's filing Stamp (2015.5.C.C.P) STATE OF CALIFORNIA County of Riverside 1 am a citizen of the United States and a resident of Proof of Publication of the County aforesaid;I am over the age of eighteen ------ NoAaa5 — -' years,and not a party to or interested in the CITY OF PALM SPRINGS above-entitled matter.I am the principal cleric of a MINUTE ORDER printer of the,DESERT SUN PUBLISHINC NO- 6997 COMPANY anewspaper of general circulation, WAIVING TFIE INFOR- MAI-ITIES wITrl THE printed and published in the city of Palm Springs, APPAIll.: Low BID- THF CONTRACT DI TO County of Riverside,and which newspaper has been THE FENCE AN❑ adjudged a newspaper of general circulation by the AMOUN•I' CFN$a, THE Superior Court of the County of Riverside,State of FOR d1U SCHFI)UL S California under the date of March 24, 1988.Case GATE-S CIN PlTJECDT Number 191236;that the notice,of which the 01.20. annexed is a printed copy(set in type not smaller HERESY CERTIFY that this' Mlnuh• order than non pariel,has been published in each regular warvinq the iMCrmahhp� wlm the apparent low and entire issue of said newspaper and not in any hiddor and awarding supplement lement thereof on the following dates,to wit: the contract to All,n 1 f g FencO and Gates in the January 23rd armount If$12,525 for Sld SchodulE: A and G for flood Rarea, Crty I'ra1CCI 07-20- - adopted -by Iho City Council-of riv: CIIy of .._._._.................................f_ Palrcl SPIInR;, CaIIfIr- All in the 2002 ear nr0, in a mceringg there- Y I of held on the I th tlOy I certify(or declare)under penalty of perjury that the of January, a002. foregoing is true and correct. PATRICIA A. SANDER'- cityy Clcrk 23rf1 PLB: January 23 200•• Dated at Palm Springs,California this------------ day — January of 2002 Signature MINUTE ORDER NO. WAIVING THE INFORMALITIES WITH THE APPARENT LOW BIDDER AND AWARDING CONTRACT TO ALLAN FENCE AND GATES, IN THE AMOUNT OF$21,525.00 FOR BID SCHEDULES A AND B, FOR FLOOD GATES, CITY PROJECT 01-20 I HEREBY CERTIFY that this Minute Order, waiving the informalities with the apparent low bidder and awarding contract to Allan Fence and Gates, in the amount of$21,525.00 for Bid Schedules A and B, for Flood Gates, City Project 01-20, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 16`h day of January, 2002. PATRICIA A. SANDERS City Clerk qB