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Home My WebLink About2/6/2002 - STAFF REPORTS (4) 1�C DATE: February 6, 2002 TO: City Council FROM: Director of Public Works/City Engineer 2001/2002 Annual Slurry Seal Program RECOMMENDATION: It is recommended that the City Council waive the informalities with the apparent low bidder and award contract to Bond Blacktop, Inc., in the amount of$290,061.22 for Bid Schedules A, B, and C for the 2001/2002 Annual Slurry Seal Program, City Project 01-23. SUMMARY: Award of this contract will continue the City's annual slurry seal program, providing slurry seal of City streets within Sections 23 and 24, as well as provide traffic signage and striping improvements on Indian Canyon Drive between Racquet Club Road and Simms Road. BACKGROUND: The Annual Slurry Seal contract is included in the 2001/2002 Capital Improvement Program; plans and specifications were prepared by Engineering Department staff. This contract consists of slurry sealing streets in Section 23 (Bid Schedule A), Section 24 (Bid Schedule B), traffic striping improvements on Indian Canyon Drive between Racquet Club Road and Simms Road (Bid Schedule C), and various Citywide traffic striping improvements (Bid Schedule D). On December 28, 2001, and January 4, 2002, the project was advertised for bids and, at 2:00 p.m. on January 22, 2002, the Department of Procurement and Contracting received bids from the following contractors: Total of Total of Sch.A Sch. B Sch. C Sch. D A, B, C A, B C & D 1. Bond Blacktop, Inc $156,645.19 $118,036.03 $15,380.00 $82,564.00 $290,061.22 $372,625 22 Union City, CA 2. American Asphalt, Inc. $162,670.00 $122,575.88 $16,000.00 $85,400 00 $301,245 88 $386,645.88 Fontana, CA 3. Graham Contractors $204,843.71 $154,354.82 $9,300.00 $81,000.00 $368,498.53 $449,498.53 San Jose, CA 4. Intermountain Slurry $228,942.97 $165,250.45 $9,400.00 $53,825.00 $403,593.42 $457,418 42 Watsonville, CA 5. Valley Slurry Seal Co. $238,582.67 $179,777.96 $9,450.00 $54,080.00 $427,810.63 $481,890.63 West Sacramento, CA 6, Pavement Coatings $228,460.98 $173,422.17 $17,687.00 $90,819.60 $419,570 15 $510,389 75 Cypress, CA 7. California Pavement $266,055.83 $193,579.10 $9,897.80 $56,684.61 $469,532 73 $526,217.34 Sacramento, CA 8. Roy Allen Slurry Seal $253,042.23 $190,673 59 $13,816.00 $86,857.50 $457,531.82 $544,389.32 Santa Fe Springs, CA 2� 2001/2002 Annual Slurry Seal Program February 6, 2002 Page 2 The Engineer's estimate was $170,000 for Bid Schedule A; $127,000 for Bid Schedule B; $5,000 for Bid Schedule C; and $35,000 for Bid Schedule D. The low bid for Bid Schedule D greatly exceeds funds available in the street maintenance department, and is not recommended for award. The Engineering and Public Works Department will schedule restriping of various City streets, as included in Bid Schedule D, at various times of the year and budget for the work as part ofthe 2002/2003 Capital Improvement Program. The low bid was submitted by Bond Blacktop, Inc. The company is a Corporation, and its principals are William T. Bond, President/Treasurer; and Edward D. Dillon, Vice- President/Manager. Sufficient funds are availablein account 133-4298-50191 (Traff Congest Relief Prg). DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVED:_- City Manager 0� ATTACHMENTS: 1. Minute Order REVIEWED BY DEPT. OF FINANCE � � a CITY OF PALM SPRINGS NOTICE INVITING BIDS For constructing 2001-02 ANNUAL SLURRY SEAL - Project CP 01-23 N-1 NOTICE IS HEREBY GIVEN that sealed bids for the 2001-02 Annual Slurry Seal will be received at the office of the Procurement Manager of the City of Palm Springs, California, until 2 P.M. on January 22, 2002, at which time they will be opened and read aloud. N-2 DESCRIPTION OF THE WORK: The Work comprises the construction of Type II Slurry Seal on various City streets in sections 23 and 24; traffic striping; and all appurtenant work. N-3 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder on the basis of the total sum of Bid Schedules A, B, C and D and reject all other bids, as it may best serve the interest- of the City. (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance. N-4 BID SECURITY: each bid shall be accompanied by a certified or cashier' s check or Bid Bond in the amount of 10 percent of the total bid price of the total sum of Bid Schedules A, B, C and D payable to the City of Palm Springs . N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening. N-6 CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class "A" or "C-12" or "C-32" Contractor license at the time of submitting bids. N-7 CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality where the work is to be performed. A copy of said wage rates is on file at the office of the City Engineer. The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site. N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent- of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by 200112002 ANNUAL SLURRY SEAL CITY PROJECT NO.01-2a NOTICE INVITING BIOS 12/19101 PAGE 1 depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code. N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. (b) Complete sets of said Contract Documents may be purchased at $25.00 dollars per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA. 92262 . No refund will be made of any charges for sets of Contract Documents. (c) An additional fee of $20 . 00 will be charged for sets of documents sent by mail. N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Procurement Manager at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . " followed by the title of the Project and the date any nour of opening Bids . The certified or cashier' s check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF THE CITY OF PALM SPRINGS Date Ve G z O 2001. CITY OF PALM SPRINGS By_ � - ed David J. Barakian, PE Director of Public Works/City Engineer City of Palm Springs 2001/2002 ANNUAL SLURRY SEAL CITY PROJECT NO,01-23 'NOTICE INVITING BIDS 12/19/01 PAGE 2 PUBLIC WORKS CONTRACTS BID RESULT CHECK LIST FOR CITY CLERK ,OFFICCyE: AGR# �T ,$N�0�/ City Project No: _ O 1 - , , Mo# f�Q�i DATE Dates Published: DPs• 2'8 , -1M1 and 50.rlua" LA . acoa DIV IND APP NOTICE Y ❑N ❑ Bid Date & Time: InnUoL ev �9,CDQ20- ;�:eM aft PROJECT: , x)(_ S; a I - Pro ack GP *SUCCESSFUL: 1. 2)ond_P)bak- op, 6. Pa.tlavr+e_n+ C::�-S-incLS C° 2. 1+ 7. Cali--�ornta Paaemenk Rainy (n Ce 3. (�robam P orrl-rac-l-ors, Src. s. Rai A11en Slur a. Slurr� Seal 9. 5. Valley Slurry Sew 1 10. INCOMPLETE SIDS: (Nan-responsive) WHY: CONTRACTOR BACKGROUND CHECK: I itie rf q 4 u Required? Y 19"N ❑ (ATTACH IF REQUIRED) Affidavit of Non-Collusion Signed & Notarized? Y ❑ N O� Information required of bidder page completed? Y K N ❑ Type & Amount of Insurance Required: 5ee, Q4+2rhea IARnd1 AMOUNTS ARE 51'ECF®I (pCm ml iE Hoh%e�L".6'rE Contractors License No. Type(s) A fFZC Status ,rrP rFo �id� No. of days to complete work 40dat4s _ Working ✓ Calendar Estimated Start Date: Apri I 3, Estimated Completion Date: _ 1''1av_ a9, 2ooa NO. of days in which to execute contract after Notice of Award (date City Clark transmits contracts for execution): 15 [D.�P�[�OLr C4uUS Davis-Bacon Exhibits (Specify Exhibits to be completed by Contractor?) Any Addenda? Y ❑ N ❑r No. Addenda Signed by Contractor? Y [IN ❑ BONDS: PERFORMANCE BOND [()a _ % PAYMENT BOND lOd % CORRECTION REPAIR BOND % BID BONDS: BLANK BID SPECS. Successful Bidder: CASHIER'S CHECK? Y ❑ N CY DEPOSITED IN T & A? Y ❑ N ❑ Five (5) extra sets of bid Unsuccessful Bidders: specifications for contract execution CASHIER'S CHECKS? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Attached: Y ❑ N ❑ Which Contractor(s): ❑ Provided Previously DO SPECS & AGREEMENT FORM REFERENCE: Public Contracts Government Code Sec. 22300 Y Z N ❑ P Labor Code 1777.5 Y 2' N ❑ Labor Code 1776 Y F.r N ❑ California Standard Specifications EDITION _ Standard Specifications for Public Works Construction aGY�a EDITION DATE: BY: DEPT: a BID BOND KNOW ALL BY THESE PRESENTS, That we, Band Blacktop, Inc. of Union City, CA (hereinafter called the Principal), as Principal,and Great American Insurance Company (hereinafter called the Surety),as Surety are held and fimly bound unto City of Palm Springs (hereinafter called the Obligee) in the pcnal sum of Ten Percent (10%) of Bid -------------------------------- - - - ------------------------------------------------------------- Dollars($ Ten Percent(10%) of Bid ) for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally,firmly by these presents. THE CONDITION OF TIES OBLIGATION IS SUCH, That WHEREAS, the Principal has submitted or is about to submit a proposal to the Obligee on a contract for 2001/2002 Annual Slurry Seal NOW, THEREFORE, If the said Contract be timely awarded to the Principal and the Principal shall, within such time as may be specified, enter into the Contract in writing, and give bond, if bond is required, with surety acceptable to the Obligce for the faithful performance of the said Contract,then this obligation shall be void;otherwise to remain in full force and effect. Signed and sealed this 17th day of January , 2002 Bond Blacktop, Inc. Principal Witness ��A3II■ J r f!� L1� �J�Cf14' Title Great American Insurance Company Witness { B J A. o�Jnson, Artorncy-in-Fact - S-00331GEEF 1�l99 0 California All Purpose Acknowledgment State of California County of San Mateo On January 17, 2002 before me, Jean L. Neu, Notary Public Date Name rx Title of officer/Notary personally appeared Jody A. Johnson Names(s)of Signers(5) personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her authorized capacity, and that by her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. JEAN L.NEII WITNESS my hand and official seal, JEAN L NEU Zoe z Notary PORC-California San Mateo County My Corm.E%pires Dec21,20% Notary Public OPTIONAL (The information below is not required by law) Description of Attached Document Title/type of document Date of Document No. of pages Other Signer(s) h.ldocs\surety\farms\nota ry.doo 0 0 GWM WEMM 1NSURMCE CAMP.'W O 680 WALNUT STREET•CINCINNATI, OHIO 45202 • 513-369-5000• FAX 513-723-2740 The number of persons authorized by this power of attorney is not more than No. o 14042 TWO POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That the GREAT AMERICAN INSURANCE COMPANY,a corporation organized and existing under and byvirtue of the laws of the State of Ohio,does hereby nominate,constitute and appoint the person orpersons named bclnu its true and lawful anorney-in-fact,for it and in its name,place and stead to execute in behalf of the said Company,as surety,any and all bonds. undertakings and contracts ofsuretyship,or other written obligations in the nature thereof,provided that the liability of the said Company on any such bond, undertaking or contract of suretyship executed under this authority shall not exceed the limit stared below. Name Address Limit of Power JEAN L. NEU BOTH OF BOTI3 JODY A. JOHNSON REDWOOD CITY, UNLIMITED CALIFORNIA This Power of Attorney revokes all previous powers issued in behalf of the atrorney(s)-in-fact named above. IN WITNESS W HEREOFthc GREATAMERICAN INSURANCE COMPANY has caused these prescnrs to besigned and attested ht its appropriate officers and its corporate seal hereunto affixed this 215t day of May , 2D01 Attest GREAT AMERICAN INSURANCE COMPANY STATE OF OHIO, COUNTY OF HAMILTON—ss On this 21st day of may, 2001 , before me personally appeared DOUGLAS R. BOWEN. to me known. being duly sworn, deposes and says that he resided in Cincinnati, Ohio, that he is the Vice President of the Bond Division of Great American Insurance Company,the Company described in and which executed the above instrument:that he knows the seal,that it was bo affixed by authority of his office under the By-Laws of said Company,and that he signed his name thereto by like authority This Power of Attorney is granted by authority of the following resolutions adopted by the Board or Directors of Great American Insurance Company by unanimous written consent dated March 1, 1993. RESOLVED: Thar the Division President,the several,Division Vice Presidents and Assistant Vice Presidents, or any one of them,be and hereby is authorized,from rime to time,to appoint one ormore A ttorncys-In-Fact to execute on behalf of the Company,as surer y,an v and all bonds, undertakings and contracts ofsureryship, or other written obligations to the nartim thereof:to prescribe their respective dunes and the respective limits of their authority,-and to revoke any such appointment at any time. RESOD VED FURTHER' That the Company seal and the signature of any of the aforesaid officers and any Secretary or Assistant Secretary of the Company mnv be affixed by facsimile to any power of arrornev or certificate of cirher given for the execution of anv bond, undertaking,contract orsurctyship,Or Other written obligation in the nature thereof,such signature and seal when so used being hercb v adopted b r the Company as the original signature ofsuch officer and the original seal of The Company, to be valid and binding upon the Company with the same force and efleer as though manually affixed. CERTIFICATION I, RONALD C. HAYES, Assistant Secretary of Great American Insurance Company,do hereby certify that the foregoing Power or Attorney and the Resolutions of the Board of Directors or March I, 1993 have not been revoked and are now in full force and effect. Signed and sealed this 17th day or January 2002 SIo395(i 1(97) PROOF OF PUBLICATION This Is space for County Clerk's piling Stamp (2015.5.C.C.P) STATE OF CALIFORNIA County of Riverside I am a citizen of the United States and a resident of Proof of Publication of the County aforesaid;lam over the age of eighteen ----------------------------- years,and not it party to or interested in the No 0 117 MINUTE ORDER above-entitled matter.I am the principal clerk of a NO- 6999 printer of the,DESERT SUN PUBLISHING WAIVING THE INFOR- COMPANY:t newspaper of general circulation, MALITIES WITH THE APPARENT LOW BID- printed and published in the city of Palm Springs, DER AND AWARpING County of Riverside,and which newspaper has been COANTRACT TO INC.BOND adjudged a newspaper er of general circulation by the THE AMOUNT OP J g P P THE 5290�061.22 FOR BID Superior Court of the County of Riverside,State of SCH Ti•EE, a AN California under the date of March 24,1988.Case ANNUAL SLURRSEAL Y Number 191236;that the notice,of which the PROJECT 01.23 annexed iS a printed copy(Set in type not smaller I HEREBY CERTIFY than n0a paricl,has been published in each regular that this Minute Order, g wammnin ,,go Informalltlea and entire iSSuC Of said nCwshapCr and DOt W any biddcrandpawarc ng supplement thereof on the following dates,to wit: contract to Bond BI3ak- February 12 th ofnU90,061.222 far B d Schedules A, B, and CL - ��-----•--------------- for the 20eV2oo2'An -nual Slurry Seal PVP- ggram—City Pro1ject 01.23 was ado ptetl-by the Clty Cancll of the All in the year 2002 Clt� c.Palm SnrinOsq,, I certify(or dcclarc)under penalty of perjury that the thereof held on the tfi[ri foregoing is true and correct. day of Frlgruary, 2002 12th PATRICIA A. SANDERS ❑tyy Clork Dated at Palm Springs,California this---------day _PUB;FBbfbary 12,2002 February ----,(2�002 n Signature MINUTE ORDER NO. WAIVING THE INFORMALITIES WITH THE APPARENT LOW BIDDER AND AWARDING CONTRACT TO BOND BLACKTOP, INC., IN THE AMOUNT OF $290,061.22 FOR BID SCHEDULES A, B, AND C FOR THE 2001/2002 ANNUAL SLURRY SEAL PROGRAM, CITY PROJECT 01-23 I HEREBY CERTIFY that this Minute Order, waiving the informalities with the apparent low bidder and awarding contract to Bond Blacktop, Inc., in the amount of$290,061.22 for Bid Schedules A, B, and C for the 2001/2002 Annual Slurry Seal Program, City Project 01-23, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 6`hday of February, 2002. PATRICIA A. SANDERS City Clerk