HomeMy WebLinkAbout2/6/2002 - STAFF REPORTS (21) RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AUTHORIZING CITY
MANAGER AND OTHER CITY OFFICIALS TO EXECUTE
DOCUMENTS ON BEHALF OF THE CITY.
WHEREAS Section 40602 of the Government Code, State of California, authorizes the
City Council by ordinance to designate officials other than the Mayor to sign City
documents; and
WHEREAS Section 2.08.020 of the Palm Springs Municipal Code authorizes the City
Manager or other named subordinate officers to sign documents when such
authorization is granted by Resolution, Motion, or Minute Order, of the City Council; and
WHEREAS the City Council adopted Resolutions in the past authorizing the City
Manager and other City officials to execute documents on behalf of the City; and
WHEREAS Resolution No. 14756 adopted October 19, 1983 superseded other
authorizing resolutions and has become outdated due to organizational and other
changes in the City of Palm Springs; and
WHEREAS the City Manager has recommended that Resolution No. 14756 be
rescinded and a new Resolution be adopted giving certain officers authority to execute
specific documents.
NOW THEREFORE BE IT RESOLVED BY THE City Council of the City of Palm
Springs, that:
Section 1. The following named City officers be and are hereby authorized to sign on
behalf of the City, unless otherwise specified by ordinance, the documents herein
specified:
A. Documents requiring Council approval prior to signing and not of the
type covered under Section 1. B. of this Resolution:
Type of Document Authorized Signatures
(1) Ordinance Mayor
(2) Resolution City Manager
(3) Contract-Agreements City Manager
(4) Grant Deed Mayor& City Clerk
(5) Escrow Instructions City Manager
(6) Agreement-Concessions City Manager
(7) Lease Agreements City Manager
(8) Change Orders over $25,000 City Manager
B. Documents, including agreements, amendments to agreements and
change orders, not requiring specific Council approval prior to signing,
but where expenditure of funds is involved, such authorization is
limited to items included in City Council adopted budget.
Type of Document Authorized Signatures
(1) Documents for public works/
improvement (construction) Contract Administrator
Up to $5,000* Director of Public Works or
Director of Aviation
$5,000 to $25,000 City Manager
(2) Documents for supplies and equipment
Up to $25,000* Director of Procurement
& Contracting
(3) Documents for professional services
(i.e. engineering, architect, auditing,
consultant, legal, etc.)
Up to $5,000* Department Head
$5,000 to $25,000 City Manager
(4) Documents for non-professional
services
Up to $25,000* Director of Procurement
& Contracting
(5) Documents for use of Leisure
Services or other community Director of Parks,
Services facilities Recreation & Facilities
(6) Documents for recreation or
Leisure Services personal
contract services
Up to $5,000* Director of Parks,
Recreation & Facilities
(7) Documents for Airport T-Hangers
and month-to-month agreements
approved by the Airport
Commission* Director of Aviation
(8) Documents for banking services Director of Finance &
Treasurer
(9) Applications for Federal and/or City Manager/
State Grants Assistant City Manager
(10) Federal Aviation Grants Director of Aviation
(11) Requests for reimbursements
and/or advances on Federal Director of Finance &
and/or State funds Treasurer
* City Manager will receive monthly reports and periodically conduct
unannounced audits of the items to ensure proper administration.
1 qAa
C. With regard to the documents listed in Section 1 of subsection B, the
City Manager or other authorized signatory may delegate the signing
authority contained in the Resolution to the Acting City Manager or to
the Acting Department Head as the case may be, whenever the
principal signatory listed is or is to be absent from regular duty in
excess of two (2) days, by reason of vacation, leave of absence,
physical inability, or for whatever other reason, or absent for less than
two (2) days when time constraints are of the essence and immediate
action is required in the best interests of the City.
D. Documents dealing with specific Civil Defense surplus property,
matching fund applications and request of reimbursement are covered
by separate resolutions of the City Council.
E. Federal excise tax exemption certificates are authorized to be
executed by the Finance Director or the Purchasing Officer or their
designated agents.
Section 2. All documents referred to in Section 1 shall be attested by the City Clerk.
Section 3. Agreements for rental of City facilities for short-term periods, not to exceed
one (1) year, and with amounts involving rentals of less than $2,500 annually, may be
authorized by the City Manager or his designee.
Section 4. Resolution 14756 is hereby rescinded.
ADOPTED this day of , 2002.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED &APPROVED AS TO FORM