HomeMy WebLinkAbout2/20/2002 - STAFF REPORTS (6) DATE: February 20, 2002
TO: City Council
FROM: Director of Public Works/City Engineer
CONTRACT CHANGE ORDER NO. 3 TO COMMERCIAL DIVERSIFIED, INC. FOR
REPAIR OF 538 NORTH PALM CANYON DRIVE, THE PALM CANYON THEATER.
RECOMMENDATION:
That City Council approve Contract Change Order No. 3 to Commercial Diversified,
Incorporated, in the amount of$2, 087.08, for a total Contract Amount of$289,577.47, for
the Palm Canyon Theater Fire Damage Repair, City Project Number 00-20.
SUMMARY:
Change Order No. 3 will provide for additional framing at the men's restroom door due to
substandard existing framing, additional work to patch and finish the ceiling area in the
storage rooms and a credit due to City Crews relocating sprinkler control locks, in lieu of
the construction contractor.
BACKGROUND:
On June 20, 2001 City Council awarded Commercial Diversified, Incorporated the contract
for the fire damage repair work at the Palm Canyon Theater, and upgrade work not
covered by insurance,which included replacement of and upgrades to various items within
the Theater.
1. In doing the demolition work at the men's restroom, a substandard, light gauge
metal frame was discovered at the non load bearing interior partition. The internal
restroom doorwas inadequately framed and the existing wood stud wall had been
poorly furred out with metal framing which formed an unstable surface upon which
to apply the gypsum board. It is recommended that new wood framing be installed
at the door and a new doorjamb with applied stop and no casing installed. New
wood furring to the interior partition is also proposed to be installed to provide
adequate substrate for installation of the gypsum board.
2. Change Order No. 1 provided for installation of new 5/8" gypsum board ceiling,
west of the breezeway, however, the change order did not provide for nail filling,
texturing and painting of the gypsum board ceiling. The Change Order No. 1 work
has been completed and it is now being recommended that the new ceiling be
painted with the nail holes filled.
3. The initial contract provided for the contractor to relocate an existing sprinkler
control box, near the east gable. This control box was relocated to the new
enclosure along with another control box by City crews. Therefore, decrease in the
contract amount is appropriate crediting The City for the cost of the work that was
not performed by the contractor.
Palm Canyon Theater Fire Damage Repair
February 20, 2002
Page 2
Sufficient funds are available in Palm Canyon Theater Fire Repair, Account#261-1395-
54024.
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DAVID J. BARAKIAN
Director of Public Works/City Engineer
APP OVE& �a—
City Manager ,d
ATTACHMENTS:
1. Minute Order
2. Change Order
REVIEWED BY DEn DF FINANCE
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January 28, 2002
C.P. 0020 Palm Canyon Theater
Change Order No. 3
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
CHANGE ORDER NO, 3
TO: Commercial Diversified Inc.
72033 Twenty-nine Palms Highway
Twenty-nine Palms, CA 92277
FAX: (760) 367.6860
Date: 17 December, 2001
Project No: 0020
Project: Palm Canyon Theatre Fire Damage Repair
Change Order No: Three (3)
Contract Purchase No:
Account No: 261-1395-54024
M.O. #6871.............
....
.........................................
Agr. # 4375
A— CHANGE IN WORK:
Increase in contract quantities:
Increase to existing items in contract:
1. Framing: Install new wood framing at door, consisting, but not limited to, king
studs, trimmer studs, cripple studs and header. Install new doorjamb with
applied stop and no casing. Install new wood furring to interior partition to
provide adequate substrate for installation of gypsum board.
2. Finish gypsum board ceiling in storage room areas approx. 600 sf, including,
but not limited to, nail filling, texturing and painting. Top 12" of wall shall be
finished, but no other areas.
Decrease in contract quantities:
1. Omit relocation of sprinkler control box: Commercial Diversified shall leave in
place existing sprinkler control box at the east gable. City parks maintenance
subcontractors shall be responsible for moving both sprinkler boxes. The City
was charged $400 for this work, therefore this amount shall be deducted from
this contract. See attached invoice.
B — CHANGES IN COST:
Increase to contract costs:
Increase to items already in contract:
1. Framing at male restroom Lump sum agreed price $687.08
2. Finish gyp bd ceiling Engineer's Estimate $1,800.00
To be based on cost of work (Time, materials, equipment, overhead and
profit) as per Article 11
January 28, 2002
C.P. 0020 Palm Canyon Theater
Change Order No. 3
Decrease to items already in contract:
1. Omit relocation of sprinkler control box Lump sum $(400.00)
TOTAL NET CHANGE ORDER #3 — $2,087.08
C: REASONS FOR CHANGES:
1. Additional framing at male restroom:
Demolition at the male restroom uncovered substandard light gauge
metal framing at the non load bearing interior partition. The internal
restroom door was inadequately framed with no king studs, trimmer
studs or header. The existing wood stud wall had been poorly furred
out with metal framing, forming an unstable surface upon which to
apply new gypsum board.
2. Finish gypsum board ceiling:
Change Order#1 omitted work to finish the ceiling area not in the
original contract. As funds were limited, it was determined that
upgrades to the structure were critical, but finish work in these storage
areas was not. Subsequently, the city has decided to undertake this
work in order to satisfy the tenants, who are unhappy with these rooms
being left unfinished.
3. Relocation of sprinkler control box:
Subsequent to the preparation of the contract documents, a second
sprinkler control box was installed on the east elevation adjacent to an
existing box as part of the construction of the fountain. The relocation
of the first box to the interior of the new doghouse structure is included
in the contract, however relocation of the second is not. City
representatives determined that the city maintenance crew would
relocate both boxes, therefore resulting in a credit to the construction
contract.
D. CHANGE IN CONTRACT TIME
1. Framing — No additional working days will be added to the contract
length
2. Finish gyp bd ceiling — This work will not be undertaken until
completion of all contract items on 01/25/02. 3 additional working days,
after authorization of this change order, shall be allowed to complete
this additional work.
January 28, 2002
C.P. 0020 Palm Canyon Theater
Change Order No. 3
SOURCE OF FUNDS:
Palm Canyon Theatre Fire Damage Repair Account No: 261-1395-54024
Summary of Costs Contract Time
Original Contract Amount: $ 252,000.00 Original Completion Date: 11/30/01
This Change Order: $ 2,087.08 Days Added for this C.C.O.: 3
Previous Change Order(s): $ 35,490.39 Previous Days Added: 36
Revised Contract Amount: $ 289,577.47 Revised Completion Date:
I have received a copy of the Change Order City Approval:
and the above AGREED PRICES are
acceptable to the contractor. Submitted By
Reuel A. Young, Interactive Design Corp.
By: Date
Title: Approved By
BY: Date City Engineer
Title Approved By
Date Date City Manager
Distribution:
Original Conformed Copies Conformed — File Copy
Engineering (1) Engineering File (1)
Finance (1) Purchasing Agent (1)
Contractor (1) Risk Management (1)
City Clerk (1)
Completion date to be established after change order authorization.
MINUTE ORDER NO.
APPROVING CONTRACT CHANGE ORDER NO. 3 TO
COMMERCIAL DIVERSIFIED, INCORPORATED, IN THE
AMOUNT OF $2,087.08, FOR A TOTAL CONTRACT
AMOUNT OF $289,577.47, FOR THE PALM CANYON
THEATER FIRE DAMAGE REPAIR, CITY PROJECT
NUMBER 00-20.
I HEREBY CERTIFY that this Minute Order, approving Contract Change Order No. 3 to
Commercial Diversified, Incorporated, in the amount of$2,087.08, for a total contract
amount of$289,577.47, for the Palm Canyon Theater Fire Damage Repair, City Project
Number 00-20, was adopted by the City Council for the City of Palm Springs, California,
in a meeting thereof held on the 201h day of February 2002.
PATRICIA A. SANDERS
City Clerk
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