HomeMy WebLinkAbout2/20/2002 - STAFF REPORTS DATE: February 20, 2002
TO: City Council
FROM: Director of Public Works/City Engineer
TRAMVIEW ROAD STREET AND SEWER IMPROVEMENT PROJECT
RECOMMENDATION:
It is recommended that the City Council approve and adopt the plans, specifications
and working details, and authorize advertisement for construction bids for the
Tramview Road Street and Sewer Improvement Project, City Project 01-19.
SUMMARY:
Council recently adopted and enacted a new procurement ordinance, Title 7,
"Procurement and Contracting," within the Palm Springs Municipal Code. Section
7.03.040 of this ordinance requires that Council approve and adopt plans,
specifications and working details, and authorize the bid request for all public
projects in excess of $100,000. Approval of this project will allow staff to proceed
with this public project, with an estimated cost in excess of$100,000.
BACKGROUND:
On April 4, 2001, Council approved the 2001/2002 CDBG budget, including within
the Program the Tramview Road Street and Sewer Improvement Project, as
submitted by the Engineering Department. Tramview Road from Indian Canyon
Drive to Granada Avenue has been affected by the adjacent row of Tamarisk trees
for the past 30 years. Over this period of time, tree roots have broken up the street
and have caused damage to the underlying sewer system.
The proposed improvements will accomplish the removal and replacement of the
defective sewer main and reconstruct the street. Measures will be taken, and
improvements made to avoid and prevent damage caused by the Tamarisk tree
roots, including installation of a new irrigation system and use of root control fabric.
Additionally, a new curb ramp and sidewalk is proposed to access the existing
parking lot to the east side of the Desert Highland Community Center. These
improvements have been detailed in plans and specifications prepared by staff. The
Engineer's estimate, including construction inspection costs for this project is
$568,000.
As part of the Council's consideration and approval of the Tramview project as part
of the 2001/2002 CDBG Program, it was discussed that the appropriated CDBG
funds would be used to fund the necessary street repairs, while the associated
sewer replacement and reconstruction costs would be funded from Wastewater
Treatment Plant reserves. After the project is bid and exact construction costs are
known, it will be necessary to approve a budget amendment to transfer funds from
Wastewater Treatment Plant reserves into a capital project account for this project.
This amount is estimated to be $309,000 at this time, but the exact amount will not
be known until bids are opened. Staff will bring a budget amendment to Council for
its approval at the time of contract award.
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Tramview Road Street and Sewer Improvement Project
February 20, 2002
Page 2
Following the new procurement procedures adopted by Council, Section 7.03.040
requires that for public projects in excess of$100,000 Council approve and adopt
the plans, specifications and working details, and authorize staff to advertise for
construction bids. This is the first opportunity for Council to implement this new
policy, and staff has provided full sets of plans and specifications for Council's
review with its meeting materials. With this first opportunity, staff is open to Council's
suggestions regarding the dissemination of information necessary to obtain
Council's approval of plans and specifications for public projects.
Timing regarding this CDBG project requires that the project be advertised to allow
for award of a construction contract by the Council at its April 3, 2002, meeting. This
will allow the City to demonstrate that CDBG funds for the 2001/2002 year are
encumbered, and is especially significant as this project represents approximately
35% of the total CDBG entitlement.
Following Council's approval of the plans and specifications, and authorization to
advertise for construction bids, staff will schedule bid advertisements with a bid
opening of March 19, 2002.
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DAVID J. BARAKIAN
Director of Public Works/City Engineer
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APPROVED:y
,t City Manager
ATTACHMENTS:
Minute Order
REVIEWED BY DEn OF FINANCE
MA 2
MINUTE ORDER NO.
APPROVING AND ADOPTING THE PLANS,
SPECIFICATIONS AND WORKING DETAILS, AND
AUTHORIZING ADVERTISEMENT FOR CONSTRUCTION
BIDS FOR THE TRAMVIEW ROAD STREET AND SEWER
IMPROVEMENT PROJECT, CITY PROJECT NO, 01-19
I HEREBY CERTIFY that this Minute Order, approving and adopting the plans, specifications and
working details, and authorizing advertisement for construction bids for the Tramview Road Street
and Sewer Improvement Project,City Project No. 01-19,was adopted by the City Council of the City
of Palm Springs, California, in a meeting thereof held on the 2011 day of February, 2002.
PATRICIA A. SANDERS
City Clerk
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