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HomeMy WebLinkAbout3/6/2002 - STAFF REPORTS (3) DATE: March 6, 2002 TO: City Council FROM: Director of Public Works/City Engineer BRIDGE REPAIRS PROJECT RECOMMENDATION: It is recommended that the City Council approve and adopt the plans, specifications and working details,and authorize advertisement for construction bids forthe Bridge Repairs, City Project 97-20. SUMMARY: Section 7.03.040 of the Procurement and Contracting Code requires that Council approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this project will allow staff to proceed with this public project, with an estimated cost in excess of $100.000. BACKGROUND: The City of Palm Springs receives bridge inspection reports from Caltrans, who provides bi-annual inspections and recommendations for repair of all local bridges within the state. The latest inspection reports of the Ramon Road bridge and Sunrise Way bridge indicate that the expansion joints have failed and require replacement. With this direction from Caltrans, staff obtained the professional civil engineering services of Parsons Brinkerhoff to prepare the plans and specifications for this project. Last summer staff advertised this project for construction bids, and on August 1, 2001, Council awarded contract to Commercial Diversified, Inc. That award, however, was limited to repairs to the Sunrise Way bridge, as the contractor's bid for Ramon Road exceeded the estimate approved by Cathedral City,with whom we share maintenance responsibilities for the bridge. Subsequent to receiving Cathedral City's approval,staff attemptedto coordinate with the contractorto include the Ramon Road bridge repair work to the contract, as had initially been planned and bid. Despite receiving direction by the City to perform the Ramon Road bridge repair work, the contractor refused, giving staff cause to recommend termination of their contract. That contract was terminated by the Council at its October 17, 2001, meeting, clearing the way for staff to re-advertise for construction bids this year. Section 7.03.040 of the newly enacted Procurement and Contracting Code requires that for public projects in excess of$100,000 Council approve and adopt the plans, specifications and working details, and authorize staff to advertise for construction bids. As this project previously received two bids in the amounts of$117,000.20 and $132,048.00,this action is being brought before Council to be in compliance with the new Code. Bridge Repairs Project March 6, 2002 Page 2 Following Council's approval of the plans and specifications, and authorization to advertise for construction bids, staff will schedule bid advertisements with a bid opening date of April 2, 2002. Av-,- DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVED: City Manager ATTACHMENTS: 1. Minute Order REVIEWED BY DEPI OF FINANCE s3 A MINUTE ORDER NO, APPROVING AND ADOPT THE PLANS,SPECIFICATIONS AND WORKING DETAILS, AND AUTHORIZING ADVERTISEMENT FOR CONSTRUCTION BIDS FOR THE BRIDGE REPAIRS, CITY PROJECT 97-20 I HEREBY CERTIFY that this Minute Order, approving and adopting the plans, specifications and working details, and authorizing advertisement for construction bids for the Bridge Repairs, City Project-97-20, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 61h day of March, 2002. PATRICIA A. SANDERS City Clerk S305