HomeMy WebLinkAbout3/13/2002 - STAFF REPORTS MINUTE ORDER NO.
APPROVING AN EXPENDITURE OF $20,000
AS A CONTRIBUTION TO THE PALM SPRINGS
YOUTH CENTER.
I HEREBY CERTIFY that this Minute Order, approving an expenditure
of$20,000 as a contribution to the Palm Springs Youth Center, was
adopted by the City Council of the City of Palm Springs, California
in a meeting thereof held on the 13th day of March 2002.
PATRICIA A. SANDERS
City Clerk
Merrill Lynch
M.T1lomas Brooks,CFhi Private Client Group
Assistant Vice President
Senior Financial Consultant Merrill Lynch Life Agency
Donald E.Schmitt Californla License No.0522776
Registered Client Associate 415 S.Palm Canyon Dr,
Palm Springs,California 92262
760 325 8611
800 937 0260
MBroo]O@Pclient.ML.Com
PALM SPRING$OUTH CENTER �L �t 1(J
CASH FLOW A - ALYSIS
YEAR TO DATE
ITEM INCOME PAYMENT
BB Sponsors $4,400.00 $0.00
Events $5,394.67 $2,710.51
Xmas List $1,905.00 $2,438,00
Karate $75.00 $140,00
Boxing Club $0.00 $14,000.28
Membership $1,500.00 $0.00
Grants $0,00 $393.29
Computers $315.00 $850.78
Rental $4,215.00 $1,814.19
Vending Machines $720.74 $0.00
Basketball $9,406.50 $22,329.81
United Way $11,750.00 $42.00
Dance $1,500.00 $0.00
Shoot $0.00 $0.00
Creative Arts $0.00 $37.00
Payroll $0.00 $55,Q05.50
Donations $1,449.98 $0.00
Maintenance $15,000.00 $26,461,83
Disposal (PSYC) $0.00 $318.77
Gardening $0.00 $2,969.00
Cleaning $0.00 $1,020.00
Desert Fire $0.00 $350.00
Postage $0.00 $1,325.35
Dewey $0.00 $451.50
GTFJATT/Checkmate $0.00 $3,197.64
Gas Co. $0.00 $560.57
Water $0.00 $1,462.40
SCE $0,00 $10,487.56
Van-Transportation $0.00 $606.51
Advertising $0,00 $0.00
NEXTEL $5,950.00 $0.00
Security $0.00 $300.00
Insurance $0_00 $190.33
Petty Cash $0.00 $400.00
Misc-Transfer $1,130.27 $1,495.29
Repairs $0.00 $19,487.28
Bank/Taxes/Fees $0.00 $1,399.40
Printing $0.00 $1,332.56
Office Supplies $0.00 $307.41
Uniforms $72.75 $277.93
Total Revenue $64,784.91
Total Expenses $174,162.69
Cash Flow+/- ($109,377.78)
CASH FLOW ANALYSB
January, 2002 February, 2002
ITEM INCOME PAYMENT ITEM INCOME PAYMENT
BB Sponsors $0.00 $0.00 BB Sponsors $0,00 $0,00
Events $3,300.00 $2,314,88 Events $0.00 $0.00
Xmas List $0.00 $0.00 Xmas List $0.00 $0.00
Karate $0.00 $0.00 Karate $0,00 $55,00
Boxing Club $0.00 $1,952.00 Boxing Club $0.00 $2,100.00
Membership $0.00 $0.00 Membership $0.00 $0.00
Grants $0.00 $0.00 Grants $0.00 $0.00
Computers $0.00 $172.93 Computers $0.00 $0.00
Rental $0.00 $0.00 Rental $0.00 $0.00
Vending Machines $0.00 $0.00 Vending Machines $0.00 $0.00
Basketball $0.00 $6,026.20 Basketball $0,00 $2,352.00
United Way $1,500.00 $0.00 United Way $1,500.00 $0.00
Dance $0.00 $0.00 Dance $0.00 $0.00
Shoot $0.00 $0.00 Shoot $0.00 $0.00
Creative Arts $0.00 $0.00 Creative Arts $0.00 $0.00
Payroll $0.00 $6,177.00 Payroll $0,00 $6,201,75
Donations $0.00 $0.00 Donations $0.00 $0.00
Maintenance $0.00 $14,505.25 Maintenance $0.00 $9,664.00
Disposal (PSYC) $0.00 $132.39 Disposal (PSYC) $0.00 $122.00
Gardening $0.00 $576.00 Gardening $0.00 $270.00
Cleaning $0.00 $210.00 Cleaning $0.00 $350,00
Desert Fire $0.00 $0.00 Desert Rre $0.00 $0.00
Postage $0.00 $261.00 Postage $0.00 $0,00
Dewey $0.00 $41.50 Dewey $0.00 $0.00
GTE/ATT/Checkmate $0.00 $321.46 GTE/ATT/Checkmz $0.00 $260.16
Gas Co. $0.00 $221.79 Gas Co. $0.00 $123,42
Water $0.00 $134.20 Water $0.00 $94.08
SCE $0.00 $2,601.38 SCE $0,00 $867.08
Van -Transportation $0,00 $88.90 Van-Transportatio $0.00 $67,99
Advertising $0.00 $0.00 Advertising $0.00 $0.00
NEXTEL $850.00 $0.00 NEXTEL $850.00 $0.00
Security $0.00 $70.00 Security $0.00 $35.00
Insurance $0.00 $48.13 Insurance $0.00 $0.00
Petty Cash $0.00 $200.00 Petty Cash $0.00 $0.00
Misc-Transfer $0.00 $0.00 Misc-Transfer $0.00 $163.00
Repairs $0.00 $0.00 Repairs $0.00 $666.50
Bank/Taxes/Fees $0.00 $60.00 Bank/Taxes/Fees $0.00 $849.00
Printing $0.00 $0.00 Printing $0.00 $0,00
Office Supplies $0.00 $107.68 Office Supplies $0.00 $60.25
Uniforms $0.00 $0.00 Uniforms $0.00 $0.00
Total Revenue $5,650,00 Total Revenue $2,350.00
Total Expenses $36,222.69 Total Expenses $24,201.23
Cash Flow+/- ($30,572.69) Cash Flow+/ ($21,851.23)
PALM SPRINGS YOUTH CENTER
CASH FLOW ANALYSIS
November, 2001 December, 2001
ITEM INCOME PAYMENT ITEM INCOME PAYMENT
B8 Sponsors $750.00 $0.00 B8 Sponsors $1,050.00 $0.00
Events $475.26 $0,00 Events $1,379.41 $395.63
Craft Fair $30.00 $0.00 Xmas List $1,791-00 $2,438.00
Karate $75.00 $25.00 Karate $0.00 $60.00
Boxing Club $0.00 $1,944.01 Boxing Club $0.00 $2,410.53
Membership $200,00 $0.00 Membership $1,100,00 $0.00
Grants $0.00 $393-29 Grants $0.00 $0.00
Computers $0.00 $427.85 Computers $0.00 $0.00
Rental $1,080.00 $207.DO Rental $310.00 $0.00
Vending Machines $230.54 $0.00 Vending Machines $34.00 $0.00
Basketball $0.00 $532.26 Basketball $6,497,50 $4,093.05
United Way $1,500.00 $42.00 United Way $1,500.00 $0,00
Dance $200.00 $0.00 Dance $300-00 $0.00
Shoot $0.00 $0.00 Shoot $0.00 $0.00
Creative Arts $0.00 $0.00 Creative Arts $0.00 $0.00
Payroll $0.00 $7,139.03 Payroll $0,00 $7,689.01
Donations $436.25 $0,00 Donations $1,013.73 $0.00
Maintenance $15,000-00 $264.48 Maintenance $0,00 $0.00
Disposal (PSYC) $0.00 $32,19 Disposal (PSYC) $0.00 $32.19
Gardening $0.00 $720.00 Gardening $0.00 $0.00
Cleaning $0.00 $0.00 Cleaning $0.00 $460.00
Desert Fire $0.00 $0,00 Desert Fire $0.00 $0.00
Postage $0,00 $68.00 Postage $0.00 $136.00
Dewey $0.00 $83,00 Dewey $0.00 $109-00
GTE/ATT/Checkmate $0.00 $311.52 GTE/ATT/Checkmate $0.00 $322.17
Gas Co. WOO $15.32 Gas Go. $0.00 $0.00
Water $0.00 $150-62 Water $0.00 $378.56
SCE $0.00 $0.00 SCE $0,00 $1,493.57
Van-Transportation $0.00 $0.00 Van-Transportation $0.00 $163.89
Advertising $0.00 $0,00 Advertising $0.00 $0,00
NEXTEL $850,00 $0.00 NEXTEL $850,00 $0.00
Security $0.00 $35.00 Security $0.00 $20.00
Insurance $0.00 $0.00 Insurance $0.00 $142.20
Petty Cash $0,00 $0.00 Petty Cash $0,00 $200.00
Misc-Transfer $0.00 $O.O,D Misc-Transfer $0.00 $0.00
Repairs $0.00 $2,595.116 Repairs $0.00 $1,265,00
Bank Charges/Taxes $0-00 $15.00 Bank/Taxes/Fees $0.00 $25.00
Printing $0,00 $0.00 Printing $0.00 $0.00
Office Supplies $0.00 $0.00 Office Supplies $0.00 $0.00
Uniforms $0.00 $0,00 Uniforms $72.75 $0.00
Total Revenue $20,827.05 Total Revenue $15,898.39
Total Expenses $15,000-63 Total Expenses $21,833.80
Cash Flow+/- $5,826.42 Cash Flow+/- ($5,93541)
PALM SPRINGS YOUTH CENTER
CASH FLAW ANALYSIS
September, 2001 October, 2001
ITEM INCOME PAYMENT ITEM INCOME PAYMENT
BB Sponsors $2,100.00 $0.00 BB Sponsors $250.00 $0.00
Events $0.00 $0.00 Events $240.00 $0.00
Craft Fair $0.00 $0.00 Craft Fair $30,00 $0,00
Karate $0.00 $0.00 Karate $0.00 $0.00
Boxing Club $0,00 $0.00 Boxing Club $0.00 $1,864.58
Membership $60.00 $0.00 Membership $90,00 $0,00
Grants $0.00 $om Grants $0.00 $0.00
Computers $225.00 $0.00 Computers $90,00 $250,00
Rental $25.00 $0.00 Rental $900.00 $707.19
Vending Machines $0,00 $0.00 Vending Machines $66.20 $0.00
Basketball $2,900.00 $2,900.00 Basketball $0.00 $0.00
United Way $1,500.00 $0.00 United Way $1,600.00 $0.00
Ballet $0.00 $0.00 Ballet $0.00 $0.00
Shoot $0.00 $0.00 Shoot $0.00 $0.00
Creative Arts $0.00 $0,00 Creative Arts $0.00 $37.00
Payroll $0.00 $8,344,78 Payroll $0.00 $11,880.98
Donations $0.00 $0.00 Donations $0.00 $0.00
Maintenance $0.00 $700.00 Maintenance $0.00 $56-78
Accountant $0.00 $0.00 Accountant $0.00 $0.00
Gardening $0.00 $675.00 Gardening $0.00 $558.00
Cleaning $0.00 $0.00 Cleaning $0,00 $0.00
Desert Fire $0.00 $0.00 Desert Fire $0.00 $0.00
Postage $0.00 $90.00 Postage $0.00 $638,30
Dewey $0.00 $41.50 Dewey $0.00 $93.50
GTE/ATT/Checkmate $0,00 $788,45 GTFJATT/Checkmate $0.00 $667.04
Gas Co_ $0.00 $54.68 Gas Co. $0,00 $26 54
Water $0.00 $230.00 Water $0.00 $206.96
SCE $0.00 $1,744.35 SCE $0.00 $3,062.74
Van -Transportation $0.00 $124.77 Van -Transportation $0,00 $0,00
Advertising $0,00 $0,00 Advertising $0.00 $0.00
NEXTEL $860.00 $0.00 NEXTEL $850.00 $0,00
Security $0.00 $35.00 Security $0.00 $35,00
Insurance $0.00 $0,00 Insurance $0.00 $0.00
Petty Cash $0.00 $0.00 Petty Cash $0.00 $0,00
Misc-Transfer $0.00 $0.00 Misc-Transfer $1,130.27 $57.57
Repairs $0.00 $2,200.00 Repairs $0.00 $6,045.00
Bank Charges/Taxes $0,00 $155.77 Bank Charges/Taxes $0.00 $167.30
Printing $0.00 $0.00 Printing $0.00 $1,332.56
Office Supplies $0.00 $0.00 Office Supplies $0.00 $127.68
Uniforms $0.00 $0.00 Uniforms $0.00 $277.93
Total Revenue $7,660.00 Total Revenue $5,146.56
Total Expenses $17,984.30 Total Expenses $28,092.65
Cash Flow+/- ($10,324,30) Cash Flow+/- ($22,946.09)
PALM SPRINGS YOUTH CENTER
CASH FLOW ANALYSIS
July, 2001 August, 2001
ITEM INCOME PAYMENT ITEM INCOME PAYMENT
BB Sponsors $0.00 $0.00 BB Sponsors $250.00 $0.00
Events $0.00 $0.00 Events $0.00 $0,00
Yoga $54.00 $0.00 Yoga $0.00 $0.00
Karate $0.00 $0.00 Karate $0.00 $0.00
Boxing Club $0.00 $1,864.58 Boxing Club $0,00 $1,864.58
Membership $50.00 $0.00 Membership $0.00 $0.00
Grants- Donations $0.00 $0,00 Grants- Donations $0.00 $0.00
Computers $0.00 $0.00 Computers $0.00 $0.00
Rental $1,000.00 $900.00 Rental $900.00 $0.00
Vending Machines $134.24 $0.00 Vending Machines $255.67 $0,00
Basketball $0.00 $6,306.30 Basketball $9.00 $120.00
United Way $1,260.00 $0.00 United Way $1,500.00 $0.00
Ballet $200,00 $0.00 Ballet $800.00 $0.00
Shoot $0.00 $0.00 Shoot $0.00 $0.00
Event $0.00 $0.00 Event $0.00 $0.00
Payroll $0.00 $3,829.10 Payroll $0.00 $3,743.85
Donations $0.00 $0.00 Donations $0.00 $0.00
Maintenance $0.00 $685,66 Maintenance $0.00 $685.66
Accountant $0.00 $0.00 Accountant $0.00 $0.00
Gardening $0,00 $270,00 Gardening $0.00 $0.00
Cleaning $0.00 $0.00 Cleaning $0.00 $0.00
Desert Fire $0.00 $350.00 Desert Fire $0.00 $0.00
Postage $0.00 $132.05 Postage $0.00 $0.00
Dewey $0.00 $41.50 Dewey $0.00 $41.50
GTE/ATT $0.00 $368 52 GTE/ATT $0.00 $158.32
Gas Co. $0.00 $57.82 Gas Co. $0.00 $61.00
Water $0.00 $0.00 Water $0.00 $268.08
SCE $0.00 $0.00 SCE $0.00 $718.44
Van-Transportation $0.00 $67.00 Van -Transportation $0.00 $93.96
Advertising $0.00 $0.00 Advertising $0.00 $0,00
NEXTEL $0.00 $0.00 NEXTEL $850.00 $0.00
Security $0.00 $35,00 Security $0.00 $35.00
Insurance $0.00 $0.00 Insurance $0.00 $0.00
Petty Cash $0.00 $0.00 Petty Cash $0.00 $0.00
Misc $0.00 $538.46 Misc $0,00 $736.26
Repairs $0.00 $0.00 Repairs $0.00 $6,715.62
Bank Charges $0.00 $3.00 Bank Charges $0.00 $124.33
Printing $0.00 $0,00 Printing $0.00 $0.00
Office Supplies $0,00 $11.80 Office Supplies $0.00 $0,00
$0.00 $0.00 $0.00 $0.00
Total Revenue $2,68824 Total Revenue $4,564.67
Total Expenses $15,460.79 Total Expenses $15,366.60
Cash Flow+/- ($12,772.55) Cash Flow+/- ($10,801.93)
PALM SPRINGS YOUTH (:ENTER
' Income Statuorunt
For the Twelve Months Frilling June 30,2001
Currunl Month Year to Date
Revenues
Contributions S 21,987,95 7.17 S 21,987-95 7.17
Legacies&Bequests 0.00 0,00 0,00 0.00
Grant Income 217,938.90 71.03 217,938.90 71.03
Grant Income-Computer Learni 0.00 0.00 6.00 0.00
(Irani Income-Computer Learn 0.00 0.00 0.00 0.00
Program Fees-Baron ann 0.00 0.00 0.00
Program Fees - Band 0.00 0.00 0100 0.00
Program Fees• Baskolball/Summ 14,630.00 4.77 14.630.00 4.77
Program Fees-Baskclball/Wint <50,00-, 0_02} r60.00w <0.02'^
Program flees-Raton 0.00 0.00 0.00 0.00
Program Fees-Boxing <720.00? <0.23> ti720.00� -0.23�
Program Fees-Computer Learin 50.00 0.02 50,00 0.02
Program Fees-Computer Learin 0.00 0.60 0.00 0.00
Prugram Fees-Ballet 0.00 0.00 0.00 0.00
Program Fees-Swing 0.00 0.00 0.00 0.00
Program tees-D.AAF.. 0,00 0.00 0.00 0.00
Program Fees-Drama 0.00 0_00 0.00 0,00
Program Fees-I'lag Football 30.00 0.U3 80.00 0.03
Program Fees-Girls s V olleyb 300.00 0.10 300,00 0.10
Program Fees-Guitar 0.00 0.00 0,00 0.00
Program Fees-Jarzercise 975.00 0.32 975.00 0.32
Program Fees-Karate 660.00 0.22 660.U0 0.22
Program Fees-Martial Arts 10555.00 3.44 10.555.00 3.44
Program Fees.Movie Night 0.00 O.Go 0.00 0.00
ProgramPees-Seminars 0.00 0.00 0.00 0.00
Program Fern-Soccer 0.00 0.00 0.00 0.00
Program fees-Summer Camp 4,245.00 1.32 4,245.00 1.38
Program Fees-Tennis 0.06 0.00 0.00 0.00
Program tees-Walk-in 0.00 0.00 0.00 0.00
Program Fees-Gymnastics 102.50 0.0.3 102,51) 0.03
Membership Dues 2,576,00 0.84 2,576.UU 0.94
Interest Income 0.00 0.00 0,00 0.00
Investment Income 3,587.44 1.17 1.597.44 1.17
Rental Income S,ISam 2.67 8.180.0n 2,67
Rental Income-Palm Springs 13 0.00 U.00 0,00 0.00
Rental Income-Nextel 11,050.00 160 11,050.00 .1.60
Rental Income-Shiloh Church 980,00 0.32 980.00 0.32
Rental Income Gym 1,100-00 0.36 1,100.00 0.36
Campaign Income 0100 0.00 0.00 0.00
Miscellaneouslncumc 3,612.01 LI8 3,612.01 1.18
Reimbursed Cxpenses 0.00 0.00 0.00 0.00
SPECIAL EVEN 15 40,052.17 13.05 40,052.17 13.05
Refunds -,3,258.51 r1.06� <3,259_5I> ='1.06_
FUNDRAISERS <31.806.81;- <10.37> a31,806AI> <10.37••
Total Revenues 306,t26.65 100,00 306,926.65 100.00
Cost of Sales
Total Cost of5alcs 0.00 0.00 0.00 0.00
Gross Profit 306,826.65 100.00 306,826.6.5 100.00
Expenses
Program Expenses-Crafts 0.00 0.00 0.00 0.00
For Management Purposes Only
Vats
PALM SPRINGS YOUTH CENTER
lneome Statement
For the Twelve Months Ending June 30.2001
E7r�-� SE S
Current Month Year to Date
Program Fxpenses-Band 0.00 0.00 0.00 U.UU
Program Lxpenses-Bassketball/ 3,661.57 1.19 3,661,51 1.19
Program Expenses- Basketball/ 9,433.01 3.07 9,433,01 3.07
Program Expenses- Baton 0.00 0.00 0.00 0.00
Program Expenses -Boxing 5fA10.00 1,92 5,900.00 1.92
Program Expenses-Computer Lc 0.00 0.00 0.00 0-00
Program Expenses-Computer Le 0,00 0.00 U.UU 0.00
Program Expenses- Ballet 0.00 0.00 0-00 0.00
Program Expenses-Swing 91.50 0.03 91.50 0.03
Program Expenses-r).A.R.F.. 0.00 0.00 0.00 0.00
Program Expenses-Drama 0.00 0.00 0.00 0.00
Program Expenses-Flag Footba 0.00 0.00 0.00 n-nn
Program Expenses-Girl's Val] 0,00 0.00 0.00 0.00
Program Expenses-Guitar 0.00 0.00 0.00 0.00
Program Expenses-1a77ercise 0.00 0.00 0.00 0.00
Program Expenses- Karate 0-00 0.00 0.00 0.00
Program Expenses- Martial Art 0,00 0-00 0.00 n.nn
Program I;xpensea-Movie Night 0.00 0.00 0.00 0.00
Program Expensaa-Seminars 0.00 0.00 0.00 0.00
Program Expenses-Soccer 0.00 0.00 O.On 0-00
Program Expenses-Summer Camp 302.28 0.10 302,28 O.I O
Program Expenses-Tennis 0.00 0.00 0.00 0.00
Program Expenses-Walk-in 0.00 0.00 0.00 400
Payroll Expense 62,059.g5 20.23 62,059-85 20.23
Payroll Expense-CMIN 0-00 0.00 0.00 0A
Payroll Expense-Band 0.00 0.00 0.00 0.00
Payroll Expense-Basketball/S 0.60 0,00 0,00 0.00
Payroll Expense-Basketball/W 0-00 0.00 0.00 0.00
Payroll Expense-Baton 0.00 0.00 0.00 0.00
Payroll Expense- Boxing 200.00 0.07 200-00 0.07
Payroll Expense-Computer Lez 0.00 0.00 0.00 0.00
Payroll Expense-Camputor Lea 96.70 0.03 96.70 0.03
Payroll Expense-Ballet 0.00 0-00 0-00 0.00
Payroll Expense- Swing O.UO 0.00 0.00 0,00
Payroll Expense- D.A.R.E. 0.00 0.00 0.00 0.00
Payroll Expense-Drama 0.00 0.00 0.00 0,00
Payroll Expense-Flag Fnotbal 0.00 0.00 0.00 0.00
PayrollExpensu-Girl'sVolle 0.00 0.00 0.00 0.00
Payroll Expense-Guitar n.00 0.00 0.00 0.00
Payroll Expense-]aZEerCiae 0.00 0.00 0.00 0.00
Payroll Expense-Karate OXO 0.00 0-00 0.00
Payroll Expense-Martial Arts 0-00 0.00 0.00 0.00
Payroll Fxpense-Movie Night 0.00 0-00 0,00 0.00
Payroll Expense-Seminars 0-00 0.00 0.00 0.00
Payroll Expense-Soccer 0.00 0.00 0.00 6.00
Payroll Expense-SummerCamp 0.00 0-00 0.00 0.00
Payroll P.xpense-Tennis 0.00 0.00 0.00 0.00
Payroll Expense-Walk-in 0-00 0.00 0.00 0.00
Pension Plan Contributions 0.00 (M)o 0-00 0.00
Other Employee Renefitc 739.47 0.24 739.47 0.24
Payroll Taxes 13,803.25 4.50 13.803.25 4.50
Payroll Processing 2,795,30 0.91 2,795.30 0.91
Fundraising Fees 3,110.00 1.01 3,110.00 1.01
Accounting Fees 1.349.00 0.44 1,349.00 0.44
Legal Fos <40.04- :0.01 c4UO I:0.0I
Supplies-Crafts 252.98 0.08 252.98 O.Ue
Supplies-Band 0.00 0-00 0.00 0.00
For Management Purp=s Only
I'agc 3
PALM SPRINGS YOUTH CENTER
rncumu Statement
For the Twelve Months Ending June 30,2001
Current Month Year to Date
Supplies-Basketball/Summer 101.68 0.03 101.68 0.01
Supplies-Rasketball/Wimer 0,00 0.00 0-00 O.UU
Supplies- Dawn 0.00 0,00 0.00 0.00
Supplies- flexing 941,89 028 845.89 0.28
Supplies-Computer LearnmglA 0.00 0.00 0.00 U.UU
Supplies-Computerl.caming/C 0.00 0.00 0.00 0.00
Supplies-Ballet 0.00 0-00 0.00 0.00
Supplies-Swing 0,00 0.00 0.00 0.00
Supplies-D.A.R.F. 0.00 0.00 0.00 0.00
Supplies-Drama 0.00 0,00 0.00 0.00
Supplies-Flag Football 0.00 0.00 0.00 0.00
Supplies-Girl's Vollcyhall 0.00 0.00 0,00 0.00
Supplies-Guitar 0,00 0.00 0.00 O.Oo
Supplies-Ja crcise 0,00 0.00 n.Un 0_00
Supplies-Karate 0.00 0.00 0100 0.00
Supplies.Martial Arts 0.00 0.00 0.00 0100
Supplies-Movie Night 0.00 0.00 0.00 0.00
Supplies-Seminars 0.00 0.00 0.00 0.00
Supplies-Soccer Un O.UO 0.00 0,00
Supplies-Summer Camp 0.00 0-00 0.00 0.00
Supplies-Tennis 0,00 0.00 0.00 U.UO
Supplies-Walk-in 0.00 0,00 0.00 0.00
Telephone 3,168.75 1.03 3.168.75 1.03
Telephone-Computers 223.98 0.07 223,98 OX
Telephone-Boxing OX 0.00 0.00 0.00
Postage and Shipping 1,092.77 036 1,092.77 0.36
Office Supplies 2,4.92.52 0.81 2,492.52 081
Utilities-Gas 1,117,39 0.43 1317.39 0.43
lllilitios•Gas-Boxing 0.00 0.00 0.00 0.00
Utilities-Water 2,529.09 U.82 2,52908 0.82
Utilities- Water- Boxing 0.00 0.00 0.00 0.06
Utilities- Electricity 14,565.62 4.75 14,565.62 4,75
Utilities-Electricity-Boxi 3.732.62 1.22 3,732.62 122
Utilities-Security 1,880.00 0.61 1,880.00 0:61
Repairs and Maintenance 24,054,34 7.84 24,054.34 7.84
liquipment Rental-Boxing 1,722.61 0.56 1.722.61 0.56
Equipment Rental 0.00 0.00 0.00 0.00
Advertising and Promotion 2,730.70 0.89 2,730,70 0.89
Travel 4,111.50 1.34 4,111,50 134
Transportation-Van Expense 0.00 0.00 0,00 0.00
Conferences,Conventions,and 610.54 0.20 610.54 0,20
Duce and Subscriptions 610.00 0.20 61U.00 0.20
Donations 94.00 0.03 94.00 0.03
Rental Expense-Deposit Refund 400.00 0.13 400.00 0.13
Rental Expoense Security 2.046.41 0.67 2,046.41 0.67
Rental Expense Janitorial 0,00 0.00 0.00 0.00
Interest Expense 0.00 0.00 U.UO 0.00
Depreciation Expense 0.00 0.00 0.00 0.00
Amortization Expcns, 0.00 0.00 0.00 0.00
I axes&Licenses 217.30 0,07 217,30 0.07
insurance-Liability 14,983,76 4.85 14.883.76 4.85
Insurance-Other UO 0.00 O.UU 0,00
Bank Service Charge 398.99 0.13 398.99 0.13
Credit Card Discoumb t58.60 0,05 158.60 0.05
Sad Debts 0.00 0.00 0.00 0.00
Miscellaneous Expense 6,T56.34 2.01 6,156,34 2.01
Adm.Expense-StaffUniform5 R3.04 0.03 83.04 0.03
For Managcmunl Purposes Only
Page A
PALM SPRINGS YOUTH CENTER
Income Statement
For the Twelve Months F.nding June 30,2001
Current Mantlt Ycar to Dale
Total Expcn4m 193,983,30 63.22 193.983.30 63.22
Net income S 112,843.35 36.79 S 112,843.35 36.79
For Management Purposes Only
To: Members of the Board of the Positive Alternatives for Youth
From: Tom Brooks
Date: April 14, 1999
Re: Preliminary Budget Proposal for the Palm Springs Boxing Club
Utilities:
1. Gas =S 20 per month =$240 per year
2. Electric=S 120 per month=S 1,440 per year
3. Water =$ 15 per month =S 180 per year
4, Phone =$ 60 per month =$ 720 per year
5. Cable =$30 per month =$360 per year
6. Trash =$50 oer month =S 600 per year
Total of all utilities=$295 =S 3,540 per year
Salaries:
1. Supervisor=S 540 x 1.18=$ 637.20 per month=S 7,646,40 per year
2. Coaches=S 700 x 1.18=S 826 per month=S 9,912 per year
Total of all Salaries=S 1240 per month$ 14,880 per year
Equipment:
1. Gloves =$750 per year
2. Bags =S 350 per year
3. Ring =S 500 per year
4. Headgear=$ 1,200 per year
5. Misc. =S 300 ner year
Total of all Equipment=S 3,100 per year
Programs:
1. Clothing/Uniforms=$1,200 per year
2. Trips/Lodging =$500-750 per event x 6 per year=$3,000 per year
3. Motivational activities=$250 per month=$3,000 oer vear
Total of all programs=S 7,200 per year
Maintenance:
1. Consumables =S 30 per month=$360 per year
2. General upkeep=S 50 per month=600 per year
3. Office supplies=$25 per month=$300 per year
Total of all Maintenance=$ 1,260 per year
Administrative expense:
1. Boxing insurance=S50 per year
2. Coach insurance =$30 x 2=$60 per year
3. General liability =$ 1,200 per year
4. Marketine and newsletter=$3,000 per year
Total of all administrative expense=S 4,310
Total Proposed Budget= $34,200 annually
Usable Floor Space at the Palm Springs Youth Center
Gym.......................................................................................6,100 sq.ft.
DramaRoom............................................................................621sq.ft.
BalletRoom...........................................................................1,344sq.ft.
Martial Arts Roam................................................................1,053sq. ft.
ComputerRoom....................................................................1,053sq. ft.
YellowRoom.............................................................................420sq.ft.
Kitchen......................................................................................176sq.ft.
BigRoom front......................................................................3.024sq.ft.
BigRoom side.........................................................................2,448sq.ft.
BoardRoom.............................................................................900sq.ft.
Mezzanine.................................................................................576sq.ft.
Total.....................................................................................17,715sq.ft.
Common areas
Men's Room..............................................................................510sq.ft.
Girl's Room...............................................................................476sq.ft.
Small Office Downstairs...........................................................156sq. ft.
Office Upstairs..........................................................................254sq.ft.
Office and Janitorial Storage.................................................672sq.ft.
Kitchen Storage........................................................................200sq.ft.
GymStorage.............................................................................880sq.ft.
Drama and Ballet Closets........................................................168sq.ft.
Misc............................................................................................400sq.ft
Total........................................................................................3,716sq.ft.
Tota............21,431sq. ft. Approximate
Room Descriptions for The Palm Springs Youth Center
Martial Arts Room:
27'x 39'= 1,053 sq.Ft.
Mirrored wall
3/< wrestling pad floor
Windows
Air conditioning
Soft the floor
Computer Room:
27'x 39' = 1,053 sq.Ft.
15 computers
Windows
Air conditioning
Closet storage
Carpet
Ballet Room:
28'X 48"= 1,344 sq.Ft
Mirrored wall
Complete dance pad floor
Air conditioning
Closet storage
Drama Room:
23'x 27'=621 sq.Ft.
Windows
Air conditioning
Closet storage
Soft tile floor
Small Downstairs Office:
12'x 13'= 156 sq.Ft.
Glass to main room and yellow room
Air conditioning
Closet storage
Carpet
Yellow room:
17.5'x 24'=420 sq.Ft.
Air conditioning
Floor?
Gym:
100'x 6P=6,100 sq.Ft.
Basketball hoops
Volleyball nets
600'sq.Ft. Storage
Swamp coolers
Air conditioning(repair)
Board Room:
25'x 35'=900 sq.Ft.
Air conditioning
Carpet
Bathroom
Closet storage
Upstairs Office:
254 sq.Ft.
Windows to Gym and mezzanine
Carpet
Bathroom
Closet storage
Mezzanine:
16'x 36'=576 sq.Ft.
Open to main room
Swamp cooler
Air conditioning(repair)
Closet storage
Carper
Main Activity Room:
54'x 56'=3,100 sq.Ft.
Windows
Swamp cooler
Air conditioning(repair)
Soft tile floor
Side Activity Room.
36'x 68'=2,450 sq_Ft
Windows
Swamp cooler
Air conditioning(repair)
Soft tile floor
2
Kitchen:
11'x 16'= 176 sq.Ft.
Stove
Refrigerator
Sink
Counter tops/cabinets
Soft the floor
Storage room w/freezer
Staff/Janitor Rooms:
28'x 24'=672 sq.Ft.
Cabinets
Sink
Ice machine
Hot water heater
3
FIVE YEAR OPERATIONAL PLAN
FOR
THE PALM SPRINGS YOUTH CENTER
The purpose of this document is to provide a directional guideline to the targeted
development of the Palm Springs Youth Center in both the operation and administrative
aspects.
The overall target of the next five years is to:
1. Monitor by-laws to assure smooth operation and transition of board members.
2. Create a steering committee of individuals from the valley business community to
advise the board of directors and staff on business aspects of the center as they relate
to the community.
3. Continue to monitor liability issues and provide proper insurance in regard to
personnel and membership to protect the assets and interests of the center and its
membership.
4. Review this five year plan on a quarterly basis and report progress in writing.
5. Support the physical plant with a fully funded 10 year reserve of S 120,000 per year(a
full budget may be supplied to illustrate this.)
6. Fully fund all staff salaries with a two-year reserve (This figure will expand as new
positions are filled but any new position should be proceeded by the reserve funding
for that position).
7. Create a system of fund raising to provide for both future growth of the programs and
administrative demands.
& Engage a grant writer to pursue all possible avenues of funding through a full time
effort at a percentage of award.
9. Work with the city to develop programs to assist the city in providing programs and
services that are determined as needs of the community.
10. Partner with existing programs and organizations to expand and enhance existing
operations to include more participation and to add to the overall quality of the
services.
11. Fully staff the center with an appropriate number of employees to provide a level of
operation that will set the center apart as the consummate youth facility in the valley.
12. Develop policies and procedures for staff to reflect the changing needs of the center
and to optimize the work force.
13. Complete all repairs of the physical plant to provide a safe and functionally sound
environment for members and staff.
14. Expand the facility to optimize the ground area at the Center and to provide a
diversification of space to best serve the utility of usage.
1. Monitor by-laws to assure smooth operation and transition of board members.
Support the physical plant with a fully funded ten-year reserve at$120,000
per year.
a. Develop a comprehensive budget to maintain all equipment at a realistic aging
b. Develop a comprehensive budget to maintain the building at a realistic aging.
c. Develop a comprehensive budget to maintain the grounds at a realistic aging_
d. Dedicate a percentage of cash flow monthly to :fund this budget.
2. Create a steering committee of individuals from the valley business community to
advise the board of Directors and staff on business aspects of the center as they
relate to the community.
a. Create an opportunity for approximately ten individuals influential in the
community to interact on a bi-monthly basis as a board to advise on community
related issues.
b. Allow this board to be active in budget and program funding by integrating
development and community creeds with the possible sources of funding.
3. Continue to monitor liability issues and provide proper insurance in regard to
personnel and membership to protect the assets and interests of the center and
its membership.
a. Develop formal process for all liability and protection policies at and
pertaining to Center activities.
4. Review this five year plan on a quarterly basis and report progress in writing.
a. Conduct reviews with executive board and executive director of all aspects of this
document with the focus of keeping the forward direction and guidance of the
process alive and useful.
b. Document in writing all discussions and comments as they pertain to the plan
components for the Board of Directors and all applicable agencies that may be
interactive with the long term concepts of the Center.
c. Use this review process to update and modernize the plan in an ongoing fashion.
Consistent review is critical to the elimination of dependence on any one
individual board member or staff member.
d. Every fourth quarter the plan should be modified formally to reflect all aspects of
change needed to assure that it remains a fresh guideline to the future of the
center.
5. Support the physical plant with a fully funded ten-year reserve at$120,000
per year.
a_ Develop a comprehensive budget to maintain all equipment at a realistic aging.
b. Develop a comprehensive budget to maintain the building at a realistic aging.
c. Develop a comprehensive budget to maintain the grounds at a realistic aging
d. Dedicate a percentage of cash flow monthly to fund this budget.
6. Fully fund all staff salaries with a two-year reserve.
a. Review salaries quarterly to determine current salary demands.
b. Review every staff addition budget and include in salary projection.
c. Dedicate a percentage of cash flow monthly to fund this budget.
7. Create a system of fund raising for both future growth expansion of programs
and administrative costs.
a. Address all budget requirements for the center in an ongoing system of fund
raising and creative grant writing to continually fund the budgets.
b. Strive to diversify funding sources to be independent as possible in regard to
source.
c. Develop lasting funding sources and to get long term commitments for specific
amounts. Explore the possibilities of developing a foundation to provide eternal
income for the Center.
d. Sell the overall plan as opposed to specific programs to maximize control of
funds to the center.
e. When funding specific construction projects fully fund each phase before moving
to the next.
f. Be totally responsible for reporting use of donations to any donor when asked or
as an introduction for further donations.
g. Provide a documented system of written acknowledgment to donors and grantors.
h. Continually promote the center to keep the community aware of the center both
from a perspective of what we offer and also what we require.
i. Utilize press whenever possible to maximize exposure in the community and
educate the masses as to the giving opportunity at the center.
j. Involve individuals from the philanthropic community to provide help and
guidance with our endeavors.
k. Continue to work with the city on funding related activities and projects directly
developed with the city.
1. Work with grant writer to best utilize all funding sources and timely completion
of projects.
S. Engage a professional grant writer to pursue all avenues of funding through a
full time effort at a percentage of the grant award.
a. Contract an experienced grant writer that is willing to speculate on his own
success and work for straight percentage if possible
b. Provide the grant writer with all support information possible.
c. Involve grant writer in fund raising system to maximize both efforts.
d. Work directly with the gran[ writer to keep funding as even as possible to avoid,
creating burdens on administration due to funding programs without addressing
the entire costs related.
e. Meet frequently with the grant writer to discuss what needs to be done to qualify
for new grants and keep in compliance with existing grants.
f Compare other agency costs for this service to determine fair practice.
9. Work with the city to develop programs to assist the city in providing programs
and services that are determined as needs of the community.
a. Continue to meet with the mayor and city council members to discuss ideas of
what the Center can do for the city and what the city can do in regard to assisting
funding of the center.
b. Continue the plan to take over the boxing club and operate it to the best interest of
all concerned.
c. Pursue the future possibility to coordinate the operation of the Highland Center
with the center to best utilize the Highland Center to address community needs
and service more members.
d. Explore any existing programs in the area for possible synergy with the Center.
e. Attempt to secure some perpetual funding from the City to fund the Center.
f. Develop "Joe's Garage" concept. An alternative for at risk youth in the valley to
learn an applicable trade in the automotive repair area as an alternative when
faced with dropping out or not continuing education in the formal process. Pursue
formal education credit support for this concept.
10. Partner with existing programs and organizations to expand and enhance
operations to include more participation and to add to the overall quality of
services offered at the Center.
a. Work with community programs and organizations to include Center members
and utilize the facility for meetings and activities that enhance cash flow through
usage revenues.
b. Work with existing Center programs to assist in advertising and promotion of
those programs.
c. Make it known that the Center is available to any and all community events that
create a quality contribution to the overall community and provide opportunities
for members.
d. Explore DeMuth Park activities to see if we could assume operation of any
existing programs.
e. Look into developing complimentary programs to run concurrently with Park
activities to allow alternatives for other family members not participating directly
in Park activities.
f. Work with museums and educational facilities to coordinate common educational
and entertainment opportunities.
g. Work with P.A.L. to develop an ongoing relationship.
11. Fully staff the center with an appropriate number of employees to provide a
level of operation that will set the center apart as the consummate youth
facility in the valley.
a. Conduct and maintain an evaluation process to determine all staff requirements
and qualifications.
b. Keep a current file on industry standards in regard to staff.
c. Report on additional staff recommendations should include duties and salary
considerations.
d. Strive to staff as many programs intemally as to reduce dependence on outside
sources to better maintain quality of instruction.
e. Promote from within as much as possible to develop employee vision and
commitment.
f. Provide a quarterly report on all employee considerations to the budget
committee.
12. Develop policies and procedures for staff to reflect the changing needs of the
Center and to optimize the work force.
a. Review all job descriptions and duties quarterly to assure that all personnel are
performing to implied standards and development and advancement of employees
is progressing in an equitable manner.
b, Keep on file all job descriptions for all positions even if those positions may be
vacant.
c. Set up a formal system of employee input in regard to Center operation.
d. Utilize volunteers to assist staff whenever possible and develop a volunteer
committee to exploit opportunities.
e. Institute a process of staff participation in regard to the forward movement of the
facility,programs and the development of better professionalism of the Center.
f. Have regularly scheduled staff meetings with all staff to aid communication
among staff members.
13. Complete all repairs of the physical plant to provide a safe and functionally
sound environment for members and staff.
a. Complete upgrade of lighting as budgeted and funded by C.D.B.Cr. funding.
b. Fund and complete roof repairs,
c. Fund and upgrade phone system
d. Fund and upgrade air conditioning system for energy and cost efficiency.
e. Bring Center into A.D.A. compliance
f. Fund and install new flooring; i.e. carpet and vinyl.
14_ Expand the facility to optimize the ground area at the Center and to provide a
diversification of space to best serve the utility of usage.
a. Build on the western property, adjacent to the gym, a facility to house the Boxing
Club and a physical fitness training gym with weight lifting and aerobic exercise
equipment.
b. Locate administrative offices outside of existing facility to better utilize space
inside of the Center.
c. Work with the City to develop a usage agreement with the Delvluth Park parking
area to expand allow adequate parking to complement facility improvements.
d. Create a utility for all rooms within the Center to accommodate multiple usage
with a minimum of conversion time fxom one function to another.