HomeMy WebLinkAbout3/20/2002 - STAFF REPORTS (5) DATE: March 20, 2002
TO: City Council
FROM: Director of Procurement and Contracting and
Director of Parks, Recreation & Facilities
APPROVE PURCHASE OF PREFABRICATED RESTROOM STRUCTURE
RECOMMENDATION:
That City Council approve purchase of a custom designed prefabricated restroom structure to be
installed at Demuth Park from Restroom Facilities Corporation of Reno, Nevada at a cost of
$174,689.00, including tax, delivery and site placement.
SUMMARY:
Additional restroom facilities are required at Demuth Park. Suppliers of prefabricated restrooms
have developed expertise in designing and producing these facilities at lower costs than custom
designed structures. Restroom Facilities Corporation has over 25 years experience in this field and
is able to provide a structure meeting the City's requirements both functionally and aesthetically.
Site work, utility connections and external (building tile will be provided by a local general contractor
through a bid process.
BACKGROUND
The Demuth Restroom Project, which is funded by Measure "Y" tax allocations, was originally
conceived as a remodeling and expansion project for the existing structure located near the center
of the park and termed the ALSO building.After investigating this concept,the architect determined
that remodeling the existing facility was not cost effective due to the structural modifications that
would be required to expand the building as desired. Therefore, the focus of attention was shifted
to investigating the installation of a new stand-alone structure to supplement the needs of the park
and then, at a later date, pursue the interior remodel of the existing ALSO restrooms to meet
current use codes.
During the process, the cost of constructing a standard frame structure was compared to that of
installing a pre-fabricated building. Given the options of both structures, the Parks and Recreation
Commission recommended that City Council approve the pre-fabricated building for installation at
Demuth Park. This was done, in concept, so that a standard structure could be decided upon and
then that same or similar design could be transferred to other park sites. It was thought that this
process would ultimately speed the installation of all three replacement projects being considered
and develop uniformity of facilities within the entire parks system.
After several meetings and lengthy design reviews, Restroom Facilities Corporation was felt to be
superior to its competitors in the marketplace due to its experience, design concepts, building
components, and its reputation with other municipalities. The architect was then instructed in May
2001 to proceed in this manner. In July, 2001, preliminary designs were presented to the Parks
and Recreation Commission, the designs were endorsed by the Commission and the
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recommendation was made that the architect proceed. On November 21, 2001, the final plan
drawings were presented to the Parks and Recreation Commission and were unanimously
approved.
The City's Architectural Design Review committee(ADC)reviewed and commented on the concept
plans at their October 22 session. The plans incorporated the changes from ADC and were then
offered for review and comment to the Planning Commission at its November 28 meeting. The
Planning Commission endorsed the plans with only minor revisions being requested. Upon
completion of these revisions, the architect was then instructed to complete the plans and
specifications for the City and prepare the project for bid.
The completion of this design review process was developed through multiple channels and
eventually arrived at the procurement of the building as specified from Restroom Facilities
Corporation. While the building is being fabricated, City staff will work to complete the site plans
and specifications for site work and external building tile installation to be provided through a
competitive bid process, The selected contractor will also be responsible for connecting the
utilities.
Restroom Facilities Corporation requires a 50%deposit priorto submittal of architectural plans and
engineering calculations suitable for permitting; 40% in progress billing on a percentage of
completion basis in plant; and balance of 10% upon completion of delivery and installation, no
retention.
Funds are available in account number 261-2494-51514, Repair Parks Restrooms.
S O T MIKES HAROLD E. GOOD
Director of Parks, Recreation & Facilities Director of Procurement & Contracting
APPROVED;
City Man
REVIEWED BY DEn OF FINANCE
-z-
MINUTE ORDER NO.
APPROVING THE PURCHASE OF A CUSTOM
DESIGNED PREFABRICATED RESTROOM
STRUCTURE FOR DEMUTH PARK FROM
RESTROOM FACILITIES CORPORATION OF
RENO, NEVADA IN THEAMOUNTOF$174.689.00.
I HEREBY CERTIFY that this Minute Order approving the purchase of a custom designed
prefabricated restroom structure for Demuth Park from Restroom Facilities Corporation of
Reno, Nevada in the amount of$174,689.00 was adopted by the City Council of the City of
Palm Springs, California in a meeting thereof held on the loth of March, 2002.
PATRICIA A. SANDERS
City Clerk
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