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Home My WebLink About4/3/2002 - STAFF REPORTS (10) DATE: April 3, 2002 TO: City Council FROM: Public Works Director/City Engineer APPROVE CALTRANS SUPPLEMENTAL AGREEMENT NO.008-M FOR INDIAN CANYON DRIVE WIDENING (GARNET TO RR BRIDGE) USING FEDERAL STP GRANT FUNDING RECOMMENDATION: It is recommended that the City Council approve Caltrans Supplement Agreement No.008-M, in the amount of$35,000 ($30,986 Federal/$4,014Local), for Preliminary Engineering (PE) phase of the Indian Canyon Dr.Widening to 6-lanes(Garnet Avenue to Union Pacific Railroad Bridge)via Federal STP Grant, State Project No. STPLN-5282 (016); City Project No.01-11. SUMMARY: The most recent Agency-State MasterAgreement No. 08-5282 for Federal Aid was executed on March 18, 1998 and Program Supplement Agreement No. 008-M to that Master Agreement gives authorization for federal reimbursement from Caltrans upon completion of the Preliminary Engineering forthe above project. (Federal=88.53%/Local Match=11.47%). BACKGROUND: On June 2, 1999 the Riverside County Transportation Commission (RCTC) approved our grant application forfederal Surface Transportation Plan(STP)funds to widen Indian Canyon Drive (0.5 Mile)from Garnet Ave. to Union Pacific Railroad bridge (a $650,000 project).This is due to traffic stacking (up to 1.2 miles s/o 1-10) on Indian Canyon while approaching Interstate 10 at peak commute periods. This STP project has since been combined with the HBRR federal grant funded project to widen the Union Pacific Railroad bridge to 6-lanes at south limits of STP project(a $2,443,750 project; with combined total of$3,093,750 for both projects). On March 20, 2002 City Council approved a contract services agreement with Dokken Engineering in the amount of $421,500 for the design of both the STP and HBRR grant projects. ($35,000 supplemental agreement#008-M is for STP grant engineering). The accounts assigned for this project are: 261-4491-50170 (88.53% federal portion) and 1 34-4498-50 1 70 (11.47% local match portion). 0 DAVID J. BARAKIAN i�tiK Public Works "Director/City Engineer APPftOVE11, / City Manageriv.--'`` REVIEWED BY DEPT.OF FINANCE ATTACHMENTS:1. Minute Order, 2. Agreement No. 008-M, 3. Caltrans Authorization PROGRLM SUPPLEMENT NO. M008 Date:December 07,2001 to Location:08-RIV-0-PSP ADMINISTERING AGENCY-STATE AGREEMENT Project Number:STPLN-5282(016) FOR FEDERAL-AID PROJECTS NO. 08-5282 E.A. Number:08-924555 This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between the Agency and the Stale on 03/18/98 and is subject to all the terms and conditions thereof.This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project,it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: Indian Canyon Drive from Garnet Avenue to one-half mile east of UPRR Overhead TYPE OF WORK:Roadway widening LENGTH: 0(MILES) Estimated Cost Federal Funds Matching Funds Q230 $30,986.00 LOCAL OTHER $35,000.00 $4,014.00 $0.00 $0.00 CITY OF PALM SPRINGS STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Date Project Implementation Attest Date Title I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officd' I ' Date /p� Q / $30,986.00 Chapter Statutes Item Yea P ogr BC Category Fund Source AMOUNT 106 2001 2660-101-890 2001-20 20.3 . 0.810 C 262040 892-F 30,986.00 BAa).46 Program Supplement 08-5282-M008- ISTEA Page 1 of 3 08-RIV-0-PSP 12/07/2001 STPLN-5282(016) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 2 . All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 3 . The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300, 000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFJA) 20 .205, Highway Planning and Research. OMB A-133 superseded OMB A-128 in 1996 . A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133 . 4 . The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal-Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 5. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 6. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase (s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the ft3 Program Supplentent08-5282-M008- ISTEA Page 2 of 3 08-RIV-0-PSP 12/07/2001 STPLN-5282(016) SPECIAL COVENANTS OR REMARKS Federal Highway Administration. 7 . ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase (s) with an "Authorization to Proceed" and will not proceed with future phase (s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase (s) unless no further State or Federal funds are needed for those future phase(s) . 8 . The ADMINISTERING AGENCY will reimburse the State for the ADMINISTERING AGENCY share of costs for work requested to be performed by the State. Program Supplement08-5282-MOOS- ISTEA Page 3 of 3 N o FNM-76 (VERSION 6-76) a- AUT80RIZATION/AGREEMENT SUMMARY FEDERAL AID PROGRAM CALIFORNIA DEPARTMENT OF TRANSPORTATION PROD LOCATOR D-RIV-O-PSP PREFIX STPLN PROJECT LOCATION PROJECT NO 5282(016) INDIAN CANYON DRIVE: GARNET AVE. D7 UPRR OR PREY. AUTR/AGREE DATE sm NO 1 _____________________ GIST-EA 08-924555L TYPE OF WORK PE 04/031O1 AanCY PALM SPRINGS ROAD WIDENING R/W ROUTE FED. RR NOS t77N TIP DATA: PUO OODE(S) a, MPO/YEAR SCAG EXEMPT FROM FHWA REVIEW APPR CODES g23 ^+ DATE 00/01 ENV STATUS CAT. EXCL. LINE NOS 10 �r SHEET 70 R/W STATUS WORK CLASS 1 M URBANIZED SANHNDO-RIVER POPULATION 50,000 TO 200,000 FUNC. CL. EC04 m URB/RURAL UEEAN AREA BRIDGE NOS M �^ PHASE PROJECT COST FEDERAL COST -------------------------------------------------------------- PRwV OBLIGATION 0 0 PE THIS REQUEST 35,000 30,9B6 E- SUBTOTAL 3G-000 3D,366 _______________________________________ __________________-__ TOTAL 35,OOD 9D,986 PPNO - 08-RIV990727 STATE REMA m ------------- THIS PROJECT WILL NIDR.V INDIAN CANYON DRIVE IN TIE NORTHERN PART OF THE CITY OF PALM SPRINGS FROM 2 TO 6 LANES BETWEEN GARNET AVE. AND MIE UPRR OVERHEAD, BR- NO. 56C-0025. THIS IS A REQUEST FOR PRELIMINARY ENGINEERING FUNDS TO WIDEN TUE ROAD APPROACHES FOR THE FUTURE WI➢ENING OF THE OVERHEAD, WHICH WILL BE CORSTRUCTED AS A SEPARATE PROJECT. THIS PROJECT WAS ORIGINALLY AUTHORIZED L-+ FOR PRELIMINARY ENGINEERING FUNDING ON 4/03/01, BUT THE RECORD WAS REJECTED BECAUSE OF A CONFLICT BETWEEN 771E URBAN CODING AND THE USE OF g23 FUNDS. THIS RECORD RESOLVES THAT COEFF ICT. THIS PROTECT IS LOCATED ON T[$ NEE SYSTEM. REIMBURSE WITH 023 FUNDS AT 88.535 UP TO THE FEDERAL AMOUNT SHOWN. PL 0 F a AUTHORIZATION TO PROCEED WITH PRE PREPARED BY PATRICK LOUIE ON OS/29/01 916-653-7349 PRELIMINARY EWGR. REVIEWED BY PATRICK LOUIE ON 05129/D1 8-453-7349 AUTHORIZED BY P. LOUIS ON 05/29/01 ELECTROVSC SIGNATURE DOCUMENT TYPE AUTH/AGREE SIGNED BY P. LOUIE ON OS/29/01 FDR CALTRANB OBLIGATED BY A WRIGHT ON 05/30/01 FOR TUNA IATEST PENA ELECTRONIC SIGNATURE FOR AUTH/AGREE EXECUTED BY TYANN DECHAD03HAU ON 05/31/O1 0 0 Z � _ MINUTE: ORDER NO. APPROVING CALTRANS PROGRAM SUPPLEMENT AGREEMENT NO. 008-M, IN THE AMOUNT OF $35,000 ($30,986 FEDERAL-88.53%),($4,014 LOCAL-11.47%), FOR THE PRELIMINARY ENGINEERING PHASE OF THE INDIAN CANYON DRIVE WIDENING (GARNET TO U.P. RAILROAD BRIDGE), USING FEDERAL STP GRANT FUNDS; STATE PROJECT NO.STPL-5282(016);CITY PROJECT NO.00-11. I HEREBY CERTIFY that this Minute Order approving Caltrans Program Supplement Agreement No. 008-M, in the amount of$35,000 ($30,986 Federal/$4,014 Local) (88.53% Federal/ 11.47% Local), for the Preliminary Engineering phase of the Indian Canyon Drive Widening Project (Garnet to U.P. Railroad Bridge), using Federal STP Grant funds; State Project No. STPL-5282 (016); City Project No.00-11, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 3rd day of April, 2002. PATRICIA A. SANDERS City Clerk 8b