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HomeMy WebLinkAbout03043 - CALTRANS HWY STREET MAINTENANCE State Dept of Transportation Maintenance of State Highway (Supercedes A2101 & Amend #1) AGREEMENT #3042 M04878, 10-16-91 AGREEMENT FOR MAINTENANCE OF STATE HIGHWAYS IN THE CITY OF PALM SPRINGS THIS, AGREEMENT, made and executed in duplicate this / f day of /c�'zu w 1991, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as "STATE" and the City of Palm Springs hereinafter referred to as "CITY" . W I T N E S S E T H A. RECITALS: The Parties desire to provide for the CITY to perform particular maintenance functions on the State highway within the CITY as provided in Section 130 of the Streets and Highways Code. B. AGREEMENT: This Agreement shall supersede any previous AGREEMENT FOR MAINTENANCE OF STATE HIGHWAYS IN THE CITY OF PALM SPRINGS and/or AMENDMENTS thereto with the CITY. In consideration of the mutual covenants and promises herein contained, it is agreed: The CITY will perform such maintenance work as is specifically delegated to it, on the State highway routes or portions hereof all as hereinafter described under Section H hereof or as said Section may be subsequently modified with the consent of the parties hereto acting by and through their authorized representative. C. MAINTENANCE DEFINED: Maintenance is defined in Section 27 of the Streets and Highways Code as follows: Sec. 27 . " (a) The preservation and keeping of rights of way, and each type of roadway, structure, safety convenience or device, planting, illumination equipment and other facility, in the safe and usable condition to which it has been improved or constructed, but does not include reconstruction, or other improvement. " (b) Operation of special safety conveniences and devices, and illuminating equipment. " (c) The special or emergency maintenance or repair necessitated by accidents or by storms or other weather conditions, slides, settlements or other unusual or unexpected damage to a roadway, structure or facility. " D. DEGREE OF MAINTENANCE: The degree or extent of maintenance work to be performed and the standards therefor shall be in accordance with the provisions of Section 27 of the Streets and Highways Code, as set forth in the current edition of the State Maintenance Manual (a copy of which has been provided to the CITY) , or as may be prescribed from time to time by the District Director. "District Director, " as used herein, means the District Director of the Department of Transportation assigned to the territory in which the CITY is located, or his authorized representative. The STATE reserves the option to check at random all areas of State highways maintained by the CITY to assure conformance to maintenance levels. Failure of the CITY to comply with the maintenance levels would be reason to terminate this Agreement as specified under Section J "Term of Agreement. " However, this random check does not preempt the CITY'S maintenance responsibilities as spelled out in the Agreement. An encroachment permit will be required for third parties when maintenance work is redelegated. Such redelegated work shall be performed to the same levels of service as spelled out herein and will be subject to the same random checks as provided for work performed directly by CITY forces. The level of service of maintenance in each of the programs delegated to the CITY has been considered in setting authorized total and route dollar amounts. The CITY may perform additional work if desired but the STATE will not reimburse the CITY for any work in excess of authorized dollars. The District Director may authorize adjustments needed because of inflation or changes in program emphasis. E. LEGAL RELATIONS AND RESPONSIBILITIES : Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this contract or affect the legal liability of either party to the contract by imposing any standard of care respecting the maintenance of State Highways different from the standard of care imposed by law. It is understood and agreed that neither the STATE nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by the CITY under or in connection with any work, authority or jurisdiction delegated to the CITY under this agreement. It is understood and agreed that pursuant to Government Code section 895 . 4 CITY shall defend, indemnify and save harmless the State of California, all officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by the CITY under or in connection with any work, authority or jurisdiction delegated to the CITY under this Agreement. It is understood and agreed that neither the CITY nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by the STATE under or in connection with any work, authority or jurisdiction delegated to the STATE under this Agreement. It is understood and agreed that pursuant to Government Code section 895. 4 STATE shall defend, indemnify and save harmless the CITY, all officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction delegated to the STATE under this Agreement. F. MAINTENANCE FUNCTIONS : The CITY shall perform only those maintenance functions delegated, as identified, in Section H (DELEGATION OF MAINTENANCE) of this Agreement. A brief description of those maintenance functions delegated to the CITY are included in this section. The functions are identified by the Caltrans HM Program Codes. HM2C SLOPES/DRAINAGE/VEGETATION This provides for cleaning, maintaining, and repairing culverts, ditches, drains, (including down and under; bubblers) , structures, curbs, sidewalks (excluding meandering, decorative or colored sidewalks) and other appurtenances between the roadbed and the outer highway right-of-way boundary line. It also includes weed and brush control by chemical , biological or mechanical methods, trimming and removal of trees and pest control, and periodic reconditioning of trees by pruning and topping to eliminate hazardous conditions. HM2D LITTER/DEBRIS This provides for removal of litter and debris from roadway surfaces and roadsides, including sweeping. G. EXPENDITURE AUTHORIZATION: The STATE will reimburse the CITY for actual cost of all routine maintenance work performed by CITY as delegated under Section H of this Agreement, but it is agreed that during any fiscal year, the maximum expenditure on any route shall not exceed the amount as shown on Section H of this Agreement, unless such expenditure is revised by an amended Agreement or otherwise adjusted or modified as hereinafter provided for. A new "DELEGATION OF MAINTENANCE" sheet (Section H) will be provided annually by the STATE for the ensuing fiscal year, if necessary, to ensure equitable annual cost. The expenditure per route for routine maintenance work as referred to above may be increased or decreased, redistributed between routes, or additional expenditures for specific projects costing $5, 000 or less may be made, when such adjustment of expenditures for routine maintenance or such specific work is authorized in writing by the District Director or his authorized representative. Expenditures for specific projects costing in excess of the above amount may be made when such specific work is authorized in writing by the District Director with prior approval from the Chief, Division of Highway Maintenance at Headquarters. Additional expenditures or adjustment of expenditures thus authorized shall apply during the fiscal year designated therein and shall not be deemed to permanently modify or change the basic maximum expenditure per route as hereinafter specified. An adjustment of the said maximum expenditure, either increase or decrease, shall not affect other terms of the Agreement. H. DELEGATION OF MAINTENANCE: The specific maintenance function indicated below is hereby delegated to the CITY. This delegation of maintenance function set forth herein does not include areas and functions of which the control and maintenance rest with the local authority under the terms of Freeway Agreements and/or Freeway Maintenance Agreements. MAXIMUM ANNUAL ROUTE LENGTH DESCRIPTION PROGRAM AUTHORIZED NO. MILES OF ROUTING DELEGATED EXPENDITURE Ill Approx. 8 . 8 Palm Canyon Dr. from south City Limits to Gene Autry Trail . North on Gene Autry Trail to Vista Chino. West on Vista Chino to North Palm Canyon Drive. North Palm Canyon Drive to HM2C $ 5,700. 00 north City Limits. HM2D 49,900. 00 TOTAL AUTHORIZED EXPENDITURE $55, 600. 00 * Includes $23 , 600 for additional cleanup during windy season. Average of 16 days a year. Verification by STATES 'S Highway Area Superintendent necessary before beginning special cleanup. SWEEPING SCHEDULE - ROUTE 111 Route Curb Miles Number of Location Limits Per Sweeping Sweepings S. Palm Cyn. Dr. S. City Limits to Gene Autry Trl. 0. 98 1 per week Gene Autry Trl. S. Palm Cyn. Dr. to Gene Autry Br. 1. 27 1 per week Gene Autry Trl. Gene Autry Br. to Vista Chino 11. 82 3 per week Vista Chino Gene Autry Trail to Farrell Dr. 1. 02 3 per week Vista Chino Farrell Dr. to N. Palm CYn. Dr. 2 . 57 1 per week N. Palm Cyn. Dr. Vista Chino to N. Palm Springs City Limits 6. 0 1 per week Sweeping, including pickup service, actual cost not to exceed $21. 30 per curb mile including markups and administrative overhead. MAXIMUM AMOUNT PER MONTH: Sweeping Route Length Per Month 111 23 .7 $504. 38 * Does not include special clean up. I. SUBMISSION OF BILLS: The CITY will submit bills in a consistent periodic sequence (monthly, quarterly, semiannually, or annually) . Bills for less than $500 shall not be submitted more than once each quarter. Bills must be submitted promptly following close of corresponding billing period and should be coded according to the Caltrans HM Program Code as outlined in this Agreement. Bills submitted for periods prior to the last fiscal year will be deemed waived and not be honored. Equipment shall be charged at mutually acceptable rental rates and labor and material at actual cost. The CITY will be allowed to recover overhead and administrative costs only to the extent that such charges include applicable expenses incurred by the CITY in 'the execution of the work. Said factors and method shall be subject to approval by the STATE. Maintenance services provided by contract or on a unit-rate basis with overhead costs included shall not have these above-mentioned charges added again. An actual handling charge for processing this type of bill will be allowed the CITY. Emergency and storm repairs performed by the CITY will be paid for only with prior approval of the STATE 's Highway Superintendent of that specific area. In addition, the CITY should immediately notify the STATE' s Area Superintendent for the area of any storm damage or other emergency condition affecting the State Highway. The CITY shall maintain, on a generally accepted accounting basis, complete and accurate records that support all billings. These records shall be made available to STATE representative for review during normal business hours for a period of three (3) years after payment of said billings. J. TERM OF AGREEMENT: This Agreement shall become effective November 1, 1991 and shall remain in full force and effect until amended or terminated. The Agreement may be amended or terminated at any time upon mutual consent of the parties thereto. This Agreement may also be terminated by either party upon thirty (30) days written notice to the other party. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. CITY OF PALM SPRINGS N a poom Oity Clerk *Approved as to form and STATE OF CALIFORNIA procedure: DEPARTMENT OF TRANSPORTATION ROBERT K. BEST Attorney Director of Transportation Department of Transportation By City Attorney puty District Director BY; s�' nr' C L9 *May be deleted if not applicable. Approval by State's Attorney is not required unless changes are made to this form, in which case the draft will be submitted for Headquarters review and approval by States Attorney as to form and procedure. STATE OF CALIFORNIA—BUSINESS, TRANSPORTAT� AND HOUSING AGENCY PETE WILSON, Goromor DEPARTMENT OF TRANSPORTATION DISTRICT 8, P.O. 231 O SAN BERNARDINO, CALIFORNIACIF 92402 TDD (714) 383-4609 December 5, 1991 08-Riv-111-46.8-54-95 City Agrmt 08605-5T2000 Palm Springs Jimmy S. Berryhill Streets and Facilities Manager City of Palm Springs P. O. Box 1786 Palm Springs, CA 92263-1786 Dear Mr. Berryhill: Attached is a fully executed Agreement for Maintenance of State Highway in the City of` Palm Springs for relocated Route 111 and remaining portions of Palm Canyon Drive. If you have any questions, please call (714) 383-4418. Sincerely, GREG B. RAMIREZ, P.E. District Maintenance Engineer Engineering/Administration Attachment pEC 12 'E991