The URL can be used to link to this page

Home My WebLink About4/24/2002 - STAFF REPORTS (11) DATE: April 24, 2002 TO: City Council FROM: Director of Public Works / City Engineer CROSSLEY TRACT STREET AND DRAINAGE IMPROVEMENTS, PHASE 4 RECOMMENDATION: It is recommended that the City Council approve Construction Change Order No. 2 to E.L.Yeager Construction Company, Inc., for an increase of $3,240.40 for the Crossley Tract Street and Drainage Improvements, Phase 4, City Project No. 00-31, SUMMARY The contractor incurred costs for delay due to the protest the City of Palm Springs received from the property owner to clarify future reimbursement responsibilities. The remainder of the change order is due to increases and decreases in contract bid item quantities and applied credit to the contract for quantities less than contract estimate in CCO No. 1. BACKGROUND: On June 6, 2001, City Council awarded E.L.Yeager Construction Company, Inc., the contract for construction of the Crossley Tract Street and Drainage Improvements, Phase 4, City Project No. 00-31. On September 5, 2001, the City of Palm Springs notified the contractor to stop work due to a protest it had received from a property owner. The property owner wanted to clarify all costs to him for the proposed sewer laterals, water services and gas sleeve improvements. After the City and property owner agreed to the conditions for these costs, the contractor commenced work on Oct. 15, 2001. The contractor was responsible for dust control until the protest was resolved. A total of 29 working days had elapsed and the contractor charges to the City were for 58 hours (29 days times 2 hours)for a teamster and a water truck to maintain the dust control. The hourly wage rate was taken from the certified payroll and the equipment rate was taken from the Caltrans Labor Surcharge and Equipment Rental Rates. While the protest was being investigated, the Contractor had to remove his equipment from the site, which included 2 backhoes, water truck, material and miscellaneous tools.Afterthe protest was resolved,the Contractor re-mobilized his equipment to continue installing sewer laterals and gas sleeves. E.L.Yeager's contract with the City provided that they perform the necessary construction staking for all proposed improvements. Since the crew was already mobilized, they provided staking for the water services and meter boxes as well as property line staking for the gas sleeves, water services and sewer laterals. The installation was part of Change Order No. 1 and therefore, the staking was not included in Yeager's original bid. They are now requesting payment for the extra work which totaled 7.5 hours of survey crew time. Perthe recommendation of Southern California Gas Company, no gas sleeves are required to be installed on the east side of Marguerite Street, because the existing gas main is on this side and behind the proposed curb. By deleting the installation 1A April 11, 2002 C.P. 00-31 Crossley Tract Street and Drain Improvements, Phase 4 Council Report Page 2 of 2 of the gas sleeves on the east side, contract quantity was reduced by 50%. The contract specifications entitle the contractor to an adjustment in compensation when the quantity reduces more than 25%. Final quantities on C.C.O. No. 1 were less than the contract quantity estimate and these credits will be applied to this change order. Forty-Three (43) working days will be added to the contract for delays (29 days), the installation of 28 water services, meters boxes and relocation of 2 fire hydrants by Desert Water Agency (8 days) and re-scheduling concrete and paving crews from other projects the Contractor had (6 days). Funds will be available in CDBG account number: Crossley Tract Phase 4 Account No. 137-4801-63503 $3,240.40 DAVID J. BARAKIAN Director of Public Works / City Engineer APPROVED: City Manager -� ATTACHMENTS: 1. Minute Order 2. Change Order No. 2 REVIEWED BY DEPT,OF FINANCE QA z CITY OF PALM SPRINGS CONTRACT CHANGE ORDER To: E.L.Yeager Construction Company Date: April 11, 2002 P.O.Box 87 _ Project No.: C.P. 00-31 Riverside CA 92502 _ Project Name: Crossley Tract Street and Drainage Improvements Phase 4 Change Order No.: Two (2) Attn: Gary Baxter- Superintendent _ Contract Purchase No.: Account Number(s): 137-4801-63503 Agr.#4368 M.O. #6856 Res. # A. CHANGES IN WORK: Increase to Contract Bid Items: Item Description 4 Removing PCC Pavement 5 Construct 2 in. AC Pavement 7 Construct 3 in. AC Pavement 9 Construct PCC Sidewalk 13 Construct Type A1-6 Curb 18 Adjust Water Valve to Grade 19 Adjust Water Meter Box to Grade 23 Paint Stop Bar& "STOP" Legend Decrease to Contract Bid Items: Item Description 6 Construct 2.5 in. AC Pavement 8 Construct Misc. Base 10 Construct PCC Driveway 11 Construct PCC Driveway Approach 14 Construct Type A2-6 Curb and Gutter 21 Install Traffic Sign Increase to Contract Bid Items (New): Item Description D Teamster for Dust Control E Markup F Water Truck for Dust Control G Markup H Re-Mobilization I Survey Staking for Water Services J Markup K Additional Cost to install 1 in. Schedule 40 Yellow PE Pipe L Re-negotiate unit price for Bid Item 19, Adjust Water Meter Box to Grade Decrease to Contract Bid Items (C.C.O. No. 1): A Install 4 in. VCP Sewer Lateral C Install 1 in. Schedule 40 Yellow PE Pipe qR3 April 11, 2002 CP 00-31 Crossley Tract Street and Drainage Improvements, Phase 4 Change Order No. 2 Page 2 of 4 B. CHANGES IN CONTRACT COST: Increase to Contract Bid Items: Item Description 4 Removing PCC Pavement 200 SF @ $1.50 $ 300.00 5 Construct 2 in. AC Pavement 1220 SF @ $2.00 $ 2240.00 7 Construct 3 in. AC Pavement 1,708 SF @ $0.93 $ 1,588.44 9 Construct PCC Sidewalk 203 SF @ $2.50 $ 507.50 13 Construct Type Al-6 Curb 66 LF @ $12.00 $ 792.00 18 Adjust Water Valve to Grade 1 Each @ $400.00 $ 400.00 19 Adjust Water Meter Box to Grade 3 Each @ 250.00 $ 750.00 23 Paint Stop Bar$ "STOP" Legend 1 Each @ $625.00 $ 625.00 Decrease to Contract Bid Items: Sub-Total $ 7,402.94 Item Description 6 Construct 2.5 in. AC Pavement 580 SF @ $0.81 ($ 469.80) 8 Construct Misc. Base 221 Tons @ $16.50 ($ 3,646.50) 10 Construct PCC Driveway 49 SF @ $2.50 ($ 122.50) 11 Construct PCC Driveway Approach 123 SF @ $3.00 ($ 369.00) 14 Construct Type A2-6 Curb and Gutter 66 LF @ $12.00 ($ 792.00) 21 Install Traffic Sign 1 Each @ $200.00 ($ 200.00) ($ Increase to Contract Bid Items (New): Sub-Total 5,599.80) Item Description D Teamster for Dust Control 58 hours @ $36.90 $ 2,140.20 E Markup $2,140.20 @ 24% $ 513.65 F Water Truck for Dust Control 58 hours @ $22.53 $ 1,306.74 G Markup $1,306.74 @ 15% $ 196.01 H Re-Mobilization Lump Sum $ 1,312.50 1 Survey Staking for Water Meters/Control 7.5 hours @ $162.75 $ 1,220.63 J Markup $1,220.63 @ 5% $ 61.03 K Additional Cost to install 1 in. Schedule 40 500 LF @ $4.20 $ 2,100.00 Yellow PE Pipe L Re-negotiate unit price for Bid Item 19, 25 each @ $30.66 $ 766.50 Adjust Water Meter Box to Grade Sub-Total $ 9,617.26 Decrease to Contract Bid Items (C.C.O. No. 1): A Install 4 in. VCP Sewer Lateral 40 LF @ $67.00 ($ 2,680.00) C Install 1 in. Schedule 40 Yellow PE Pipe 500 LF @ $11.00 ($ 5,500.00) Sub-Total ($ 8,180.00) TOTAL NET CHANGE ORDER = $ 3,240.40 NOTE: No additional markup will be added to any items in this Contract Change Order. q4y April 11, 2002 CP 00-31 Crossley Tract Street and Drainage Improvements, Phase 4 Change Order No. 2 Page 3 of 4 C. REASON FOR CHANGE: All increased and decreased bid items were field measured by both the Contractor and the City Inspector. All quantities and amounts have been agreed by both the Contractor and the City Inspector. Items D through G These costs were incurred due to a protest the City of Palm Springs received by a property owner to stop all work on Marguerite Street from Ave. 34 to Martha Street. The property owner wanted to clarify all cost to him for the proposed sewer laterals,water services, meters boxes and gas sleeves improvements. The project stopped on Sept. 5, 2001 and started again on Oct. 15, 2001. A total of 29 working days the contractor maintained the construction area fordust control, using a watertruck and driver,2 hours perday. The hourly wage rate was taken from the certified payroll and the equipment rate was taken from the Caltrans Labor Surcharge and Equipment Rental Rates. Item H When the project stopped work, the Contractor removed his equipment from the site, which included 2 backhoes, work truck, material and mist. tools. Afterthe project started again, the contractor re-mobilized his equipment, material and mist.tools to the site to continue installing sewer laterals and gas sleeves.This was a lump sum cost. Items I and J In orderforthe water services and meter boxes to be installed, Desert Water Agency needed the proposed curb staked (5.5 hours). The contractor provided 100 ft. stations at right-of-way on both sides of Marguerite Street from Ave. 34 to Martha Street. Prior to staking the 100 ft. stations for curb, the City Inspector requested survey control to establish property lines to stake sewer laterals, water services and gas sleeves (2 hours). The contractor provided this surveying also as "extra work' after the sewer laterals and gas sleeves were installed, 25 ft. stations with 3 ft. offsets to face of curb, including grade sheets. Item K In C.C.O. No. 1, contract estimate to install / in. Schedule 40 Yellow PE Pipe reduced from 1,000 LF to 500 LF. Per the recommendation of Southern California Gas Company, no gas sleeves are required on the east side of Marguerite Street because the gas main is on this side and behind the proposed curb. Per Specifications,Sec.3-2.2.1 (c),the contractor is entitled to an adjustment in compensation for contract items that reduce more than 25%. Item L The Contractor adjusted 28 additional water meter boxes to the contract due to the 28 water services DWA installed. Per Specifications, Sec. 3-2.2.1(b), Increases of More than 25% on Unit Price Contracts,the City re-negotiated the unit price per each from $250.00 each to$30.66 each. The Contract is entitled to 25% of the quantity increase at the unit price (3 each at $250.00 and 25 each @ $30.66). Items A and C (C.C.O. No. 1) Both the City and the Contractor agreed on these quantities and they were less than the contract estimate. Credit will be applied to the Contract. Total working days added -43 Added 29 working days for delay regarding the protest. Added 6 working days due to re-schedule the concrete and paving crews from other projects to complete their work on this site C. REASON FOR CHANGE: Total working days added Added 8 working days forthe installation of 28 water services and meter boxes and relocating 2 fire hydrants by Desert Water Agency. 47460 April 11, 2002 CP 00-31 Crossley Tract Street and Drainage Improvements, Phase 4 Change Order No. 2 Page 4 of 4 SOURCE OF FUNDS: Crossley Tract Phase 4 Account No.: 137 - 4801 - 63503 = $ 3,240.40 Summary of Costs Contract Time Original Contract Amount: $ 225,i'75.00 Original Completion Date: Aug. 27, 2001 This Change Order: $ 3,240.40 Days Added for this C.C.O.: 43 Previous Change Order(s): $ 74,300.00 Previous Days Added: 15 Revised Contract Amount: $ 303,315.40 Revised Completion Date: Jan. 7, 2002 I have received a copy of this Change Order and the City Approval: above AGREED PRICES are acceptable to the contractor. Submitted By Date Field Engineering Supervisor By Approved By Date Director of Public Works/City Engineer Title Approved by Date Date City Manager Distribution: Original Conformed Copies Conformed-File Copy Engineering (1) Engineering File (1) Finance (1) Engineering Field Inspector (1) Contractor (1) Engineering Field Supervisor (1) City Clerk (1) Purchasing Agent (1) MINUTE ORDER NO. APPROVING CONSTRUCTION CHANGE ORDER NO. 2 TO EL.YEAGER CONSTRUCTION COMPANY, INC. FOR AN INCREASE OF $3,240.40 FOR THE CROSSLEY TRACT STREET ,AND DRAINAGE IMPROVEMENTS, PHASE 4, CITY PROJECT NO. 00-31. I HEREBY CERTIFY that this Minute Order, approving construction change order no. 2 to E. L. Yeager Construction Company Inc., for an increase of $3,240.40 for the Crossley Tract Street and Drainage Improvements, Phase 4, City Project No. 00-31, was adopted by the City Council of the City of Palm Sprigs, California, in a meeting thereof held on the 24`h day of April, 2002. PATRICIA A. SANDERS City Clerk �8