HomeMy WebLinkAbout4/24/2002 - STAFF REPORTS (20) DATE: April 24, 2002
TO: City Council
FROM: Director, Department of Parks, Recreation and Facilities
PALM SPRINGS SMOOTH JAZZ FESTIVAL
RECOMMENDATION:
That City Council approve sponsorship and the expenditure of up to, but not
exceeding,$2,900 to fund the cost of City-support services($2,700)and the waiver
of banner fees ($200)forthe 2002 Palm Springs Smooth Jazz Festival and adopt
a Resolution suspending certain regulatory ordinances for that event as allowed
under City Ordinance#1310
SUMMARY:
The promoter of the Palm Springs Smooth Jazz Festival(formerly Festival in the
Canyons)is asking the City to sponsorthis event in the amount of$2,700 for police
and fire personnel costs and the waiver of $200 for hanging a downtown street
banner. The City would be named as a "Bronze Sponsor" of the event for its
donation, which would entitle the City to preferred seating for 10 at the Saturday,
May 18, Gala Evening and Dinner, verbal acknowledgment from the stage at the
event, the City logo printed on all materials and signs at the event, and a listing in
the commemorative program. Funds are available for this sponsorship in the
Community Promotions budget, Special Activities,Account No. 112-2018-45500,
BACKGROUND:
The Palm Springs Smooth Jazz Festival,formerly the Festival in the Canyons,was
created in 1996 to increase the awareness of and generate support for regional
trauma services in the Palm Springs area. Presented by Desert Healthcare
Foundation and Desert Trauma Surgeons,the festival was an immediate success.
From 1996 through 2001, the festival was held in Andreas Canyon in south Palm
Springs, providing a wonderful natural setting and ambience appreciated by all who
attended.
The proceeds from the first four events (1996 - 1999) were directed toward the
Desert Healthcare Foundation, a nonprofit organization dedicated to promoting
community health and wellness.
Proceeds from the 2000 and 2001 festivals, as well as this year's, are being
directed toward the funding for Hanson House, which will be the desert's only
hospital hospitality house.The facilitywill provide temporary low or no-cost housing
for families of critically ill or injured patients at Desert Regional Medical Center.
This year's event is scheduledfor Friday and Saturday,May 17 and 18. Introducing
a new venue, O'Donnell Golf Club in downtown Palm Springs, is expected to
create added attractions for the business community at a traditionally slow time of
year.
PALM SPRINGS SMOOTH JAZZ FESTIVAL
DATE: April 17, 2002
PAGE: Two
City sponsorship of the Palm Springs Smooth Jazz Festival would put the City at
the level of a Bronze Sponsor ($3,000 - $4,999 donation). As a Bronze Sponsor,
the City would received preferred seating for 10 people at the Saturday, May 18,
Gala Evening and Dinner, verbal acknowledgment from the stage at the event,the
City logo printed on all materials and signs at the event, and a listing in the
commemorative program.
Due to a small surplus of unexpended funds in this year's budget, funding for this
event is available in the Community Promotions budget,Special Activities,Account
No. 1 1 2-201 8-45500.
On October 5, 1988, City Council adopted Ordinance #1310, which authorizes
temporary suspension of regulatory ordinances to facilitate City-sponsored events.
If this event becomes a City-sponsored event, a Resolution is attached for City
Council consideration that temporarily suspends the Noise Ordinance, Sign
Ordinance, and Zoning Ordinance on May 17 and 18.
At its March 13 meeting,the Parks and Recreation Commission voted unanimously
(5/0/1)to recommend that laity Council approve the sponsorship and allocate the
expenditure of up to,but not exceeding,$2,700 for City-support services and waive
$200 in banner fees.
SCOTT MIKESELL, Director
Department of Parks, Recreation and Facilities
APPROVED:
City Manager
ATTACHMENT:1. Minute Order REVIEWED BY DEPT.OF FINANCE
2. Resolutions
MINUTE ORDER NO.
APPROVING SPONSORSHIP AND THE EXPENDITURE OF UP TO,
BUT NOT EXCEEDING, $2,900 TO FUND THE COST OF CITY-
SUPPORT SERVICES($2,700)AND THE WAIVER OF BANNER FEES
($200) FOR THE 2002 PALM SPRINGS SMOOTH JAZZ FESTIVAL.
I HEREBY CERTIFY that this Minute Order, approving sponsorship and the expenditure of
up to, but not exceeding, $2,900 to fund the cost of City-support services ($2,700) and the
waiver of bannerfees($200)forthe 2002 Palm Springs Smooth Jazz Festival,was adopted
by the City Council of the City of Palm Springs, California, in a meeting thereof held on the
241h day of April, 2002.
BY: PATRICIA A. SANDERS
City Clerk
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, TEMPORARILY SUSPENDING CERTAIN
REGULATORY ORDINANCES TO FACILITATE THE 2002 PALM
SPRINGS SMOOTH JAZZ FESTIVAL
WHEREAS the City of Palm Springs designated the Palm Springs Smooth Jazz Festival as
a City-sponsored event; and
WHEREAS the City Council desires to facilitate the staging of the City-sponsored event to
maximize revenue production; and
WHEREAS the City Council finds that certain regulatory ordinances, which are generally
deemed desirable and necessary, may, nonetheless, impede the conduct of special events;
and
WHEREAS the City Council finds that in holding special events, the public interest and the
benefits derived therefrom outweigh the temporary public inconvenience; and
WHEREAS the City Council has enacted Ordinance #1310 authorizing temporary
suspension of regulatory ordinances.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs,
California, as follows:
Section 1. A. That the 2002 Palm Springs Smooth Jazz Festival is a special event
beneficial to the community and its visitor-oriented economy.
B. That the dates of the 2002 Palm Springs Smooth Jazz Festival are May 17
and 18.
C. That Desert Healthcare Foundation is the event promoter, along with its
construction personnel and staff.
D. That the venue is O'Donnell Golf Club in downtown Palm Springs.
Section 2. That the following ordinances are hereby temporarily suspended for the special
event designated in Section 1 above: Sign Ordinance, Zoning Ordinance, and
Noise Ordinance.
Section 3. That the regulatory ordinances designated in Section 2 above shall remain in
full force and effect as to the event, date and persons or organizations as
designated in Section 1 above.
ADOPTED this 241h day of April, 2002.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED &APPROVED AS TO FORM