HomeMy WebLinkAbout5/1/2002 - STAFF REPORTS (4) DATE: May 1, 2002
TO: City Council
FROM: Director of Public Works✓City Engineer
APPROVE AMENDMENT NO. 2 TO CDVAG REIMBURSEMENT AGREEMENT, ALLOCATING
$15.3 MILLION FOR CONSTRUCTION OF INDIAN CANYON DRIVE/ 1-10 INTERCHANGE
RECOMMENDATION:
That City Council approve Amendment No. 2 to City Agreement No. A4317 with the Coachella
Valley Association of Governments (CVAG),allocating $15,300,000 in Federal STIP Grant funds
forthe construction ofthe Indian Canyon Drive/Interstate 10Interchange,City Project No.2000-14.
SUMMARY:
On December 6,2000 City Council approved a master reimbursement agreement with CVAG in the
amount of$943,843 for the design of the Indian Canyon Drive/1-10 Interchange. Amendment No.
2 provides $15,300,000 in Federal STIP Grant funds for the construction phase of the Indian/1-10
Interchange. (Ref. previous Minute Order 6760/Agreement No. A4317).
BACKGROUND:
On December 6, 2000 City Council approved the initial master reimbursement agreement with
CVAG for the Indian/1-10 Interchange and CVAG designated Palm Springs as the lead agency for
the project.
On November 14,2001 City Council approved Amendment No. 1 to CVAG MasterAgreement No.
A4317, allocating $9,000 towards City preliminary administrative costs for the project.
Amendment No. 2 to CVAG Agreement No. A4317 is requested by CVAG and allocates
$15,300,000 in Federal STIP (State Transportation Improvement Plan) grant funds towards the
construction phase of the Indian/1-10 Interchange Project.
A future off-setting budget adjustment will be established for the $15.3 million construction phase,
which is projected for fiscal year 2004/05. The environmental and preliminary engineering phase
is scheduled to be complete by January,2003,with design scheduled to start immediately thereafter
and be complete by April 2004.
LL
z` c_ APPROVED
ROBERT L. MOHLER DAVID J. BARAKIAN
Grants and Government Affairs Manager Director of Public Works/City Engineer
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APPROVED��,.-=-�
City Manager REVIEWED BY DEFT.OF FINANCE1�
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ATTACHMENTS:1. Minute Order, 2. CVAG Reimbursement Agreement (Amendment No.2)
H%BobM\CVAG Amend No 2-Reimb.Agrea.Indian.1-10 Inlerchange.C.R.and M.0.4-17-02mind
AMENDMENT NUMBER TWO
CITY OF PALM SPRINGS - COUNTY OF RIVERSIDE - CVAG REIMBURSEMENT
AGREEMENT
"INDIAN AVENUE INTERSTATE 10 INTERCHANGE
DESIGN ENGINEERING,ENVIRONMENTAL AND CONSTRUCTION"
THIS AMENDMENT NUMBER TWO is made and entered into this_day of ,
2001, by and between the City of Palm Springs ("Lead Agency"), the County of Riverside
("Agency"), and the Coachella Valley Association of Governments, a California joint powers
agency, ("CVAG"), and is made with reference to the following background facts and
circumstances:
The ROTC- CVAG agreement for distribution of federal transportation funds provides that
CVAG is allocated over $26 Million of 2002 STIP funds. The Indian Avenue Interstate 10
Interchange project was identified on the list of projects to receive the STIP formula funds.
The CVAG Executive Committee, on October 29, 2001, approved the allocation of Coachella
Valley 2002 STIP formula funds to the Indian Avenue Interstate 10 Interchange Project in the
amount of$15,300,000.
This amendment allocates 2002 STIP funds in the amount of $15,300,000 for construction
(section 4 of existing agreement). All other provisions in the existing reimbursement agreement,
dated December 6,2000,and amendment number one,dated November 14,2001 are considered in
force.
Lead Agency and Cooperating Agencies will be responsible for following the SB-45
requirements and the Caltrans Procedures Manual that describes the processes, procedures,
documents, authorizations, approvals and certifications which are required in order to receive
Federal-aid and/or State funds for this project.
The Lead Agency will follow the Federal/State procedures and requirements to get reimbursed
for the $15,300,000 by Caltrans. Lead Agency will deal directly with Caltrans in requesting the
funds. CVAG will not be responsible for the loss of funds should the Lead Agency fail to follow
the Federal/State procedures.
Summary:
Previously obligated and authorized for expenditure (Original Agreement) $ 943,843
Previously obligated under Amendment#1 $ 9,000
New obligations under this Amendment#2 $ 15,300,000
Total amount, after Amendment#2 obligated and authorized for expenditure $ 16,252,843
Amendment#2 CVAG-City of Palm Springs-County of Riverside/Indian Avenue I-10 Interchange/October 2001 Page 1
AMENDMENT NUMBER TWO
CITY OF PALM SPRINGS - COUNTY OF RIVERSIDE - CVAG REIMBURSEMENT
AGREEMENT
"INDIAN AVENUE INTERSTATE 10 INTERCHANGE
DESIGN ENGINEERING, ENVIRONMENTAL AND CONSTRUCTION"
THIS AMENDMENT NUMBER TWO is made and entered into this day of ,
2001, by and between the City of Palm Springs ("Lead Agency"), the County of Riverside
("Agency"), and the Coachella Valley Association of Governments, a California joint powers
agency, ("CVAG"), and is made with reference to the following background facts and
circumstances:
The RCTC- CVAG agreement for distribution of federal transportation funds provides that
CVAG is allocated over $26 Million of 2002 STIP Rinds. The Indian Avenue Interstate 10
Interchange project was identified on the list of projects to receive the STIP formula funds.
The CVAG Executive Committee, on October 29, 2001, approved the allocation of Coachella
Valley 2002 STIP formula funds to the Indian Avenue Interstate 10 Interchange Project in the
alnolmt of$15,300,000.
This amendment allocates 2002 STIP funds in the amount of $15,300,000 for construction
(section 4 of existing agreement). All other provisions in the existing reimbursement agreement,
dated December 6, 2000, and amendment number one, dated November 14,2001 are considered in
force.
Lead Agency and Cooperating Agencies will be responsible for following the SB-45
requirements and the Caltrans Procedures Manual that describes the processes, procedures,
documents, authorizations, approvals and certifications which are required in order to receive
Federal-aid and/or State Rinds for this project.
The Lead Agency will follow the Federal/State procedures and requirements to get reimbursed
for the $15,300,000 by Caltrans. Lead Agency will deal directly with Caltrans in requesting the
funds. CVAG will not be responsible for the loss of funds should the Lead Agency fail to follow
the Federal/State procedures.
Summary
Previously obligated and authorized for expenditure (Original Agreement) $ 943,843
Previously obligated under Amendment 41 $ 9,000
New obligations under this Amendment#2 $ 15,300,000
Total amount, after Amendment#2 obligated and authorized for expenditure $ 16,252,843
Amendment#2 CVAG-City of Palm Springs-County of Riverside/Indian Avenue I-10 Interchange/October 2001 Page 1
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AMENDMENT NUMBER TWO
CITY OF PALM SPRINGS - COUNTY OF RIVERSIDE - CVAG REIMBURSEMENT
AGREEMENT
"INDIAN AVENUE INTERSTATE 10 INTERCHANGE
DESIGN ENGINEERING, ENVIRONMENTAL AND CONSTRUCTION"
IN WITNESS WHEREOF,the parties hereto have caused this amendment number two agreement
to be executed by their duly authorized representatives on this date:
ATTEST: CITY OF PALM SPRINGS
By: By:
City Manager Mayor
COUNTY OF RIVERSIDE
By: By:
Clerk of the Board of Supervisors Chairman of the Board of Supervisors
CVAG
By: By:
-/4 w-
Patricia A. Larson, Chai an
Executive Director
f:\home\aazzu\wp\agree\stip\amend\indianiI Oamnd2 jjq
Amendment N2 CVAG-City of Palm Springs-County of Riverside/Indian Avenue I-10 Interchange/October 2001 Page 2
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 2 TO CITY AGREEMENT NO.
A4317 WITH THE COACHELLA VALLEY ASSOCIATION OF
GOVERNMENTS (CVAG), ALLOCATING $15,300,000 IN
FEDERAL STIP GRANT FUNDS FOR THE CONSTRUCTION OF
THE INDIAN CANYON DRIVE/INTERSTATE 10INTERCHANGE;
CITY PROJECT NO. 2000-14.
I HEREBY CERTIFY that this Minute Order approving Amendment No. 2 to City Agreement No.
A4317 with the Coachella Valley Association of Governments (CVAG), allocating $15,300,000 in
Federal STIP Grant funds forthe construction of the Indian Canyon Drive/Interstate 10 Interchange;
City Project No. 2000-14, was adopted by the City Council of the City of Palm Springs, California,
in a meeting thereof held on the 1'I day of May, 2002.
PATRICIA A. SANDERS
City Clerk