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Home My WebLink About5/1/2002 - STAFF REPORTS (5) DATE: May 1, 2002 TO: City Council FROM: Public Works Director/City Engineer APPROVE CALTRANS SUPPLEMENT AGREEMENT NO. 009-M FOR FLASHING BEACONS AT RACQUET CLUB AND VIA MIRALESTE VIA FEDERAL HES GRANT RECOMMENDATION: It is recommended that the City Council approve Caltrans Supplement Agreement No.009-M, in the amount of$24,500 for a Flashing Beacons installation for school crossing safety at Racquet Club Drive and Via Miraleste using federal Hazard Elimination Safety (HES) grant funds, State Project No. STPLHG-5282 (015); City Project No.2000-24. SUMMARY: The most recent Agency-State MasterAgreement No. 08-5282 for Federal Aid was executed on March 18, 1998 and Program Supplement Agreement No. 009-M to that Master Agreement authorizes the federal HES grant reimbursement from Caltrans upon completion of the Racquet Club Drive and Via Miraleste School Safety Flashing Beacons Project. BACKGROUND: In November, 2000 Caltrans notified the City that it had received approval of a $24,500 application for a federal Hazard Elimination Safety (HES) Grant to improve the safety of school children walking to and from the Vista Del Monte Elementary School and adjacent Victoria Park. The project was initiated as a result of a petition submitted to the City from parents and teachers of Vista Del Monte school children. The project was designed in-house and will provide flashing beacons facing both west-bound and east-bound traffic on Racquet Club Drive,which is a busy secondary thoroughfare.Highly visible alternating yellow beacons are activated during morning and afternoon peak hours on school days. This is the most visible pedestrian protection available as the intersection does not meet warrants for a full traffic signal. On February 20, 2002 City Councl approved a contract with Sierra Pacific Electrical Contracting in the amount of$31,200 to construct the flashing beacons(MO 7016,Agreement A4449). Accounts 261-4491-50199(grant)and 133-4298-50145(gas tax-pedestrian signals) cover the costs for the Racquet Club Drive and Via Miral ste Flashing Beacons Project. ROBERT L. MOHLER DAVID J. BARAKIAN Grants and Government Affairs Manager Public Works Director/City Engineer APP City Manager REVIEWED BY DEPT.OF FINANCE r� ATTACHMENTS:1.Minute Order,2.Caltrans Program Supplemental Agreement No. 009-M PROGRAM SUPPLEMENT NO. M009 Date:January 10,2002 to Location;08-RIV-0-PSP ADMINISTERING AGENCY-STATE AGREEMENT Project Number:STPLHG-5282(015) FOR FEDERAL-AID PROJECTS NO. 08-5282 E.A. Number:08-924553 This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between the Agency and the State on 03/18/98 and is subject to all the terms and conditions thereof.This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project,it accepts and will comply with the covenants or remarks setforlh on the following pages. PROJECT LOCATION: IN THE CITY OF PALM SPRINGS ON RACQUET CLUB ROAD AND VIA MIRALESTE TYPE OF WORK:FLASHING BEACON/PUSH BUTTON OPERATED HEA LENGTH: p (MILES) Estimated Cost Federal Funds Matching Funds Q400 $23,000.00 LOCAL OTHER $24,500.00 Q430 $1,500.00 $0.00 $0.00 $0.00 CITY OF PALM SPRINGS STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Date Project Implementation Attest Date Title I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Offic V " `f Date (� 2_ $24,500.00 Chapter Statutes Item Year Program BC Category Fund Source AMOUNT 106 2001 2660-101-890 2001-2 20.30.010.8 C 262040 892-F 24,500.00 �R Program Supplement 08-5282-MO09- ISTEA Page 1 of 3 08-RIV-0-PSP 01/10/2002 STPLHG-5282(015) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will reimburse the State for the ADMINISTERING AGENCY share of costs for work requested to be performed by the State. 2 . The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3 . All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4 . The ADMINISTERING AGENCY :is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300, 000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20 .205, Highway Planning and Research. OMB A-133 superceded OMB A-128 in 1996 . A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133 . 5 . The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal-Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 6 . Award information shall be: submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15 .7 "Award Package" of the Local Assistance Procedures Manual. 7 . STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase (s) of work by future 3� 3 Program Supplement08-5282-M009- ISTEA Page 2 of 3 08-fliv-O--nSP 01/10/2002 STPLIYG-5282(015) SPECIAL COVENANTS OR REMARKS Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 8 . ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase (s) with an "Authorization to Proceed" and will not proceed with future phase (s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase (s) unless no further State or Federal funds are needed for those future phase(s) . 3)9V Program Supplement 08-5282-M009- ISTEA Page 3 of 3 INTERSTATE 10 0� ?A L M A 1— UNION PACIFIC RAILROAD � Z U co a ATEU ,yh TO 1-10 cqC I FORN�P 111 GARNET ROAD PROJECT SITE CALLE SAN RAFAEL ROAD TO 1-10 y � RACQUET CLUB RD. � r @� NA ESQUEU VISTA CHINO 111 T TACHEVAH DR. TACHEYAH NA LOLA a@p OR TAMARISK NO. MAINTENANCE d M. YARD AM A00 RD. b Ih CITY RD. HALL d TMC111 CANYON WAY NOT TO SCALE itt JR1 � THE BAIUsro RD. BARCiTO RD. POLICE TO 1-10 RA40N RD. Ar; CJHNO PAROCIIA ¢ & & SUNNY DUNES RD. " S SUNNY RD. TAHCUITZ )C CREI]( 'l Ez MESQUITE AVE & a u� MESQUITE AVE. Q� 40RD1IG0 R0. ��oHT �ry SONgtA RD. 5 ra I& g d EAST PAW S CANYON ESCOBA OR. LA TO CATHEDRAL CITY MURRAY CANYON MVE VICINITY MAP CITY OF PALM SPRINGS, CALIFORNIA `"J MINUTE ORDER NO. APPROVING CALTRANS PROGRAM SUPPLEMENT AGREEMENT NO. 009-M, IN THE AMOUNT OF $24,500 FORA FLASHING BEACONS INSTALLATION FOR SCHOOL CROSSING SAFETY AT RACQUET CLUB DRIVE AND VIA MIRALESTE USING FEDERAL HAZARD ELIMINATION SAFETY (HES) GRANT FUNDS; STATE PROJECT NO. STPLHG-5282 (015); CITY PROJECT NO. 2000-24. I HEREBY CERTIFY that this Minute Order approving Caltrans Program Supplement Agreement No.009-M,in the amountof$24,500fora Flashing Beacons installation for school crossing safety at Racquet Club Drive and Via Miraleste using Federal Hazard Elimination Safety (HES) Grant funds; State Project No. STPLHG-5282 (015); City Project No.2000-24, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 1st day of May, 2002. PATRICIA A. SANDERS City Clerk 3 t�