HomeMy WebLinkAbout5/1/2002 - STAFF REPORTS (18) DATE: May 1, 2002
TO: City Council
FROM: Executive Director-Airports
DOWNTOWN PARKING STRUCTURE PROJECT ADMINISTRATION
RECOMMENDATION:
It is recommended that City Council establish project administration parameters for
the Downtown Parking Structure Project,
SUMMARY:
This action would establish the administrative team parameters and provide for
special change order authority.
BACKGROUND:
In November of 2001, the voters expressed support for development of a downtown
parking structure. Since that time, the City Council has established this project as a
high priority and set a fast-track scheduled completion date of Thanksgiving 2002.
This schedule will require an aggressive construction effort which will entail
administrative oversight efforts beyond the normal workweek(nights and weekends).
The project has exposure to change orders for two reasons. First, the compressed
design schedule, despite careful constructability review, will result in some
uncoordinated issues which will lead to changes. Secondly, with the site containing
the remains of an old service station and many existing underground utility
connections, there will be unknown issues to deal with. One way to help ensure on-
time completion will be to vest change order authority with the project administrator,
within parameters. The project schedule cannot afford to stop and wait up to two
weeks for City Council to approve necessary changes.
The proposed administrative team for the project is as follows:
City Manager - Executive Oversight
Executive Director-Airports - Project Administrator
Downtown Development Coordinator - Downtown Coordination
Mike Fontana - Owner Representative
Turner Construction - Construction Contract Management
&
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS , CALIFORNIA,
ESTABLISHING PROJECT ADMINISTRATION
PARAMETERS INCLUDING CHANGE ORDER
AUTHORITY FOR THE DOWNTOWN
PARKING STRUCTURE PROJECT.
WHEREAS the voters have approved the construction of a Downtown Parking Structure;and
WHEREAS the City Council has established the project as a high priority and has set a fast-
track completion target of Thanksgiving 2002; and
WHEREAS to help ensure the timely completion,the City Council is desirous of establishing
special change order authority and establish project administration parameters,
NOW THEREFORE BE IT RESOLVED as follows:
Section 1. For the Downtown Parking Structure Project, the appointed Project
Administrator is hereby authorized to execute all necessary contractual
documents on behalf of the City and is authorized to approve cumulative
change orders equal to a total of 7.5%of the total of the project budget of$4.1
million which authority is commutatively$307,500, subject to regular reporting
back to City Council, within 30 days of each approved change order. When
the amount of $307,1500 is exceeded, all additional change orders shall be
approved by City Council.
Section 2. The Executive Director - Airports is hereby appointed as the Project
Administrator.
ADOPTED this day of , 2002.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
City Clerk City Manager ���
REVIEWED&APPROVED AS TO FORM