The URL can be used to link to this page

Home My WebLink About5/1/2002 - STAFF REPORTS (20) DATE: May 1, 2002 TO: City Council FROM: Executive Director-Airports DOWNTOWN PARKING STRUCTURE PROJECT RECOMMENDATION: It is recommended that the City Council approve and adopt the plans, specifications and working details, and authorize solicitation for construction quotes for the Downtown Parking Structure Earthwork, Demolition, and Site Utilities trade contracts and authorize the City Manager to award trade contracts up to $100,000 for the project. SUMMARY: Section 7.03.040 of the Procurement and Contracting Ordinance requires that Council approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of these trade contracts with authority for City Manager to award up to$100,000 trade contracts will allow staff to fast track this public project. BACKGROUND: The voters approved the construction of a Downtown Parking Structure and the City Council has designated the project as a priority and directed that fast-tracking occur that will lead to a Thanksgiving 2002 occupancy. The overall project design effort is being led by Walker Parking, with architect James Cioffi and Sanborn A & E, Inc. leading local expertise. The project is being accomplished via a Construction Management approach wherein Turner Construction (Construction Manager) will manage a series of trade contracts for the City. The project will be divided into trades, as many as 25, which will be individually quoted or bid. At this point, staff requests authority to seek quotes on three trades: Trade Estimate Earthwork $89,425 Demolition $85,645 Site Utilities $98,000 Section 7.03.040 of the newly enacted Procurement and Contracting Ordinance requires that for public projects in excess of$100,000,Council approve and adopt the plans, specifications and working details, and authorize staff to seek construction bids/quotes. It is expected that all three of the trade contracts covered by this report will be below the $100,000 threshold for City Council pre approval; however, procedurally to ensure all contingencies are covered in case quotes are above $100,000, staff seeks City Council authorization to seek quotes. i8W May 1, 2002 Page Two In addition, the Procurement Ordinance allows the City Manager to award contracts up to $25,000. In this instance, to shorten the time between receiving of quotes and awarding contract, staff recommends City Council authorize the City Manager to award contracts up to $100,000 for the Parking Structure project. Two Minute Orders are attached for City Council consideration. All costs for this work will be reimbursed from the pending bond issuance. uk��— ALLEN F. SMOO , AAE Executive Director-Airports APPROVED,- Pam/ City Manager ATTACHMENTS: 1. Minute Orders (2) REVIEWED BY DEn OF FINANCE No.1656 AMENDED NOTICE TO PRE-QUALIFIED TRADE CONTRACTORS DOWNTOWN PARKING STRUCTURE City Project No.01-27 CITY OF PALM SPRINGS,rayon Way 3200 East prangs, Canyon Way \� Palm Springs,California Bids for the Following Trades: Concrete & I - (Reinforcing (Bid 017), Masonry (Bid #9), Miscellaneous Metals (Bid #10), Metal Stud Framing and Plaster(Bid #13),Plumbing(Bid #17),Fire Protection(Bis 1119),Electrical(Bid 7� n T #20)and Site Concrete(Bis 022). N that PROOF O PUBLICATION This is space for Count sealed AMENDED will NOTICE !eceivedByfrom ETrade Contractors who have successfully completed (2015.5.C.C.P) the trade specific pre-qualification process(es)' set forth by the City.Said Bids will be accepted at the Office of the Director of Procurement & Contracting at 3200 E. Tahquitz Canyon Way in 1 the City of Palm Springs. The Work to be per- formed in strict accordance with the contract documents and is described in eight(8)individual Bid Packages (by Trade) for the Downtown Parking Structure, City Project #01-27. The City has contracted Turner Construction Company to be the Construction Manager for the Project.The! STATE OF CALIFORNIA City and Turner Construction Company have cho-, sen to develop eight(8)of the project's trade con- tracts Of Riverside - -- - tracts via a pre-qualification process.The result- ant contracts will be awarded and held by the City of Palm Springs. N-2 PRE-QUALIFICATION OF TRADE CON- --------------- TRACTORS:All prospective buldera who have not already submitted trade specific pre- aualificati n-_Qygstiona'res for this project' must be re- alified to submit bids for this profect.Trade contractors.must be pre-quali- fied for each trade bid for which they wish to' submit a bid.The pleted pre lificatfgn' auest'gn gigs must be received at least five days prior to the amended date of a open- I am a CItIZCn Of the United STOYCS and a resident Of Pr00f Of PUbI inp apecifietl n to this Notice. Pm-qualification! the County aforesaid;I am over the age of eighteen ------------------ applications Pre-qualification applications withthe may years,and not a party to or interested in the also be obtained at,www.ci.palm-sprmgs.ca.us above-entitled matter.I am the principal clerk of a (Go to"Departments"then to"Procurement") Bid proposals submitted by trade contractors who' printer of the,DESERT SUN PUBLISI{ING have failed to successfully pre-qualify will not be COMPANY a newspaper of general circulation, accepted. printed and published in the city Of Palm Springs, N-3 DATES AND TIMES OF OPENING BIDS: County of Riverside,and which newspaper has been I. Bids for Concrete il Reinforcing. Bid adjudged a newspaper of general circulation by the Package#7 will be received in the Department of Procurement & Contracting of the City of Palm Superior Court Of the County of Riverside,Stare Of Springs, California, from the above listed Trade California under the date of March 24,1988.Case Contractors until 2:00 P.M.,local time,June 18, Number 191236;that the notice,of which the 12002 2.Bids for Masonry Work. Bid Package#9 will annexed is a printed copy(set in type not Smaller be received in the Department of Procurement& Contracting of the, City of Palm Springs, than non panel,has been published in each regular' California, from the above listed Trade and entire issue of said newspaper and not in any Contractors until 2:15 P.M., local time,June 18, supplement thereof on the following dates,to wit: 2002.3.Bids for Miscellaneous Metals.Bid Paclume June 4th 410 will be received in the Department of Pro' curement & Contracting of the City of Palm -------------------------------------------------------------- Springs, California, from the above listed Trade Contractors until 2:30 P.M.,local time,June 18, 2002. --------------------------------------------------------------- 4.Bid for Metal Stud Framing and Plaster Bid All in the year 2002 Package #13 will be received in the Depa- rtment of Procurement & Contracting, City of I certify(or declare)Under penalty of perjury that the Palm Springs, California, from the above listed foregoing is true and correct. Trade Contractors until 2:45 P.M., local time, '.lune. l8 2002. 4th 5. Bids for Plumbing. Bid Packer #17 will be Dated at Palm Springs,California tlYfs--------------day received in the Department of Procurement &Contracting of the City of Palm Springs, Julie California, from the above listed Trade, of--------------------------- 2002 -Contractors- until 3:00 P.M., local time,- Jgne T8.2002. f. Bids for Fire i 'Protecton Bid Package #191 will he received in the Department ofProcurement fr Contracting, s of Palm Springs, California, ---------------------------------------------------------------- from the above listed Trade Contractors until 3:15 Signature P.M„local time,June 88.2002, 7. Bids for Elect kcal. B'd Package #20 will be' received in the Department of Procurement & , Contracting,City of Palm Springs,California from the above listed Trade Contractors until 3:30 P.M.,local time,Jule 18 2002. 8.Bid for Site Concrete,Bid Pee Agee#22 will be received in the Department of Procurement& Contracting,City of Palm Springs,California,from the above listed Trade Contractors until 4:00, P.M.,local time,June 18,2002. Immediately after the time established as the deadline for receipt of bids, bids will be opened and read aloud. It is the responsibility of the Bid to if ,-1y 1t thr 1 them ' `" ueparOnenl of Procurement & Contracting prior o the Bid Opening Time Late Bids will be returned 10 the Bidder unopened. N-15 MANDATORY PRE-BID CONFERENCE N-4 LOCATION OF THE WORK:The Work to be AND VISIT TO WORK SITE:Prospective 31dders conare mg-Lured to attend a MANDATORY 're-Bid east corner hereunder is located on the south Conference and Site VISIt which will be conduct- east corner of Indian Canyon Drive and Baristo ed by the City to acquaint the Bidders with exist- ing site conditions. The MANDATORY Pre-Bid N-5 DESCRIPTION OF THE WORK:The overall Conference and Visit to Work Site will be con- ducted from 9:00 a.m.to 11:00 a.m.local time, tore. ar project consists of constructing a three(3) level Tuesday,June 11.2002.Participants S to will meetm[tare. The foundations are spread footings. The the Council Chambers, Cit of Palm S structure is cast i place post tension concrete, located at 3200 East Tahquitz Canyon Way,rPalm with concrete columns, beams, girders, elevator Springs,California. ,pits and shear walls.The exterior facades along the East and South faces consist of 8"concrete N-16 EXISTING REPORT ON SITE INVESTIGA- masonry unit and plaster at spandrels.There are TION: (a)The Bidders'attention is directed to the metal ums and architectural steel at entries.The fact that two reports were prepared for the City perimeter is enclosee by cable handrails, the Palm Springs by Earth Systems Southwest,of parking control is achieved through automatic Bermuda Dunes,CA.,entitled"Report of Phase I gates with controllers.Cantilevered fabric shade Environmental Site Assessment Seven structures are located at strucure's top level. Contiguous Particles South Palm and Indian Separate Bid Documents identify the work to be Canyon Drives North of Baristo Road Palm performed according to trade., Springs, California" and "Report of Phase II Investigation Former Gas Station NWC South the essences The Work must be performed dated February COMPLETION OF THE WORK:Time is of Springs, California"CIndian Canyon Drive and Baristo Road Palm the according to time lines identified in each trade March 29,2002 respectively. ry 7, 2002 and bidding document. The start , construction is, (h)Copies of the report are available for inspec- tion to be July 1, 2002, and the project by prospective Bidders at the office of Hrold completion date is scheduled to be November27,1 E. Good, CPPO, Director of Procurement & 2002. Contracting,3200 E.Tahquitz Canyon Way,Palm The start date for each trade will be coordinated p Srings,CA 92262,760-323-8239. with the overall project time lines and will be (c) SaId reports are made available for the con- communicated by issuance of a "Notice to Pro venience of bidders only, and the City disclaims coed'. "Liquidated Damages" clauses will be in any responsibility for its contents.All statements, eluded in Bidding Documents and resultant Con 1 p findings, and intgrpretations in said report are tracts for selected trades. those of Earth Systems Southwest,and the,City N-7 BID SCHEDULES:For certain trades the Bid of Palm Springs makes no interpretations nor rep- Documents may contain two or more separate resentations as to the accuracy of said report.All Bid Schedules, i.e., Bid Schedule "A" and Bid bidders shall make their own interpretations as to 1 Schedule "B". When this occurs, Bidders must the conditions existing at the proposed project site. bid on all of the Bid Schedules or the Bid will be considered as non-responsive and will be subject N-17 OBTAINING OR INSPECTING CONTRACT to rejection.However the City will award only one DOCUMENTS: (a) A full set of Contract Bid Schedule. Documents is available for inspection without N-8 AWARD OF CONTRACT: (a) The City Cont a at the Office of Palm of the ennroocurement & reserves the right after opening each trade Bid to East i Tahg charuitz Canyon Way,Palm Springs,Cali forn a, reject any or all trade Bids,to waive any informal- (b)Complete sets of said Contract Documents I ity(non-responsiveness)in Bids or to make award may be purchased for$100.00 per set if to the lowest responsive,responsible Bidder,as it overnight mailing is requested an additional may best serve the interests of the City. $25.00 fee will be required.Documents are (b)As a condition of award,the successful Bidder obtainable from: will be required to submit bonds and insurance J.P.REPROGRAPHICS prior to execution of the Agreement by the City. 77734 Country Club Dr.,#G2 Failure to meet this requirement shall constitute Palm Desert,California 92211 'iabandonment of the Bid by the Bidder and forfei- ture of the Bid Band.Award will then be made to the next lowest Bidder. OR N-9 LOCAL BUSINESS PROMOTION: In deter- CR REPROGRAPHICS - - - mining the lowest responsible Bidder, the provi- 3182 Pullman Street sions of Section 7.09.030 of the City of Palm Springs Municipal Code shall be applied to a Bid Costa Mesa,CA 92626 submitted by a local business enterprise or con Ole.(714)751-2680 Itractor,as set forth in the Instruction to Bidders. N-18 ADDRESS AND MARKING OF BIDS:the' envelope enclosing the Bid shall be sealed and N-10 BID SECURITY: Each Bid shall be accom addressed to the City of Palm Springs,and shall 1,panied by a certified or cashier's check or Bid be delivered to: Bond in the amount of at least 10 percent of the 'total Bid price, payable to the City of Palm 11 City of Palm Springs Springs,as a guarantee that the Bidder,if its Bid 1 Department of Procurement&Contractin is accepted, will promptly obtain the required 3200 E.Tahqurtz Canyon Way g Bonds and Insurance, and will prepare the Palm Springs,California 92262 required submittal documents and execute the Agreement. The envelope shall plainly marked in the upper ,left hand corner with the name and address of N-11 BIOS TO REMAIN OPEN:The Bidder shall '!the Bidder and shall bear the words,Trade Bid -guarantee the Total Bid Price for a period of 30 ''for Palm Springs DOWNTOWN PARKING STRUC colander days from the date of the Bid opening. 'TORE and the date and hour of opening Bids.TM N-12 CONTRACTOR'S LICENSE CLASSIFICA- name of the trade and the Bid Package Numbe shall also be clearly marked on the outside of Ch,i TION:In accordance with the provisions of Cali envelope.The certified or cashier's check or Bic forma Public Contract Cade Section 3300,the Bond shall be enclosed in the same envelope wit[ City has determined that the Contractor shall ,the Bid. p possess a valid California State Contractor's License. IN-19 PROJECT ADMINISTRATION:All comma The Bidder shall possess a valid license in the mentions relative to this Work shall be directed V specified classification(see below)at the time David Livingston, Turner Construction Comp,an li that the Bid is submitted, as required under 73-960 Highway 111, Suite 5, Palm Des,rt C) Cglifornia Business and Professions_ Code 92260, PHONE (760 340-6161, FAX (760)340 !Section 7028.15, unless exempt thereunder. 6411,prior to opening of Bids.All questions relit Failure to possess the specified license at the ing to interpretation of the Contract Documents o time of submitting a Bid shall render the Bid as 1 products must be in writing, and responses wil non-responsive and must be rejected. be in the form of addenda to the Documents The minimum Contractor's perform the Work b Trade Ls as follicense ows ssery 10 y BY ORDER OF THE CITY OF PALM SPRINGS, - Bid 07 Concrete&Reinforcing (C-8 or ) CALIFORNIA HAROLD E.GOOD,CPPO Bid#9 Masonry (C"29) Director of Procurement&Contracting Bid#10 Miscellaneous Metals (C«b1) DATE:May 31,2002 Bid#13 Metal Stud Framing. (C-35) PUB:June 4,2002 and Plaster (C-36) Bid#17 Plumbing Bid#19 Fire Protection �C 16) Bid#20 Electrical Bid#22 Site Concrete (C-8) N-13 PREVAILING WAGE RATES NOT APPLIC- ABLE: Funding for this project is derived solely from local revenue sources and, as provided in Section 7.06.030 of the City's Municipal Code,' the work shall not be subject to prevailing wage aw 5N-14 RETAINAGE FROM PAYMENTS: The Contactor may elect to receive 100 percent of payments due under the Contract -te- time,without retention of any portion of the pay a1aDt..by the City, by depositing securities of - equitieslent value with the City in accordance with 1 the ProVlslmis of Section 22300 of the Public Contract COMA The vitae of such securities, if deposited by the Contractor, shall be as deter- mined by the City,whose'deCI I In on valuation of the securties shall he final.Bep111ftiea eligible for investment hereunder shall bs pryled to those I In,orrbbank�tisavings0 antlhl an vicertlflcates Code, WNUTE ORDER NO. APPROVING AND ADOPTING THE PLANS, SPECIFICATIONSAND WORKING DETAILS, AND AUTHORIZING SOLICITATION OF CONSTRUCTION QUOTES FOR THE DOWNTOWN PARKING STRUCTURE EARTHWORK, DEMOLITION AND SITE UTILITIES TRADE CONTRACTS FOR CITY PROJECT#0'1-27. I HEREBY CERTIFY that this Minute Order,approving and adopting the plans, specifications and working details, and authorizing solicitation of quotesforthe Downtown Parking Structure Earthwork, Demolition and Site Utilities trade contracts for City Project#01.27,was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 1' day of May 2002. PATRICIA A. SANDERS City Clerk / 63 MINUTE ORDER NO. AUTHORIZING THE CITY MANAGER TO AWARD TRADE CONTRACTS ON THE DOWNTOWN PARKING STRUCTURE PROJECT, CITY PROJECT NO. 01-27, FOR TRADE CONTRACTS UP TO $100,000 EACH. I HEREBY CERTIFY that this Minute Order, authorizing the City Manager to award trade contracts on the Downtown Parking Structure Project, City Project No. 01-27, for trade contracts up to $100,000 each, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 1 s`day of May 2002. PATRICIA A. SANDERS City Clerk 1 ��