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Home My WebLink AboutA3635 - CVAG WHITEWATER RIVER MO 5689 CVAG Reimbursement Agr. . • Whitewater River Crossings Feasibility Study CITY OF PALM SPRINGS - CVAG REIMBURSEMEN AGREEMENT 036:✓:�i— 'G G i,lJ ill;' M05689, 2-7-96 WIIITEWATER RIVER CROSSINGS FEASIBIL �rY STUDY' THIS AGREEMENT is made and entered into this�day of Lit,/ , 1997, by and between City of Palm Springs ("Agency"), and the Coachella all ' Association of Governments, a California joint powers agency, ("CVAG"). 1. Agency desires to proceed with a project known as the "Whitewater River Crossings Feasibility Studv" (the "Project"). The estimated cost of the Project is $90,000, Under CVAG's customary method of funding eligible projects with member jurisdictions, a jurisdiction pays one-half of the applicable costs (the "Jurisdiction One-Half") and CVAG pays the other one-half(the "CVAG One-Half'). Agency has a TUMF ordinance, the proceeds from which are also intended to fund the construction of such regional projects. Agency desires to receive advances from CVAG of all or a portion of its Jurisdiction One-Half relating to the Project. CVAG is, under the circumstances provided herein, willing to advance some or all of the Jurisdiction One-Half of Agency with reference to the Project. 2. The scope of work of the Project is more particularly described in Exhibit "A", entitled ".Scope of Services - "Whitewater River Crossings Feasibility Study", attached hereto and made a part hereof. The cost estimate for the Project is more particularly described in Exhibit "B" - "Estimate of Cost", attached hereto and made a part hereof. The cost estimates include a calculation intended to allow Agency to recover an amount representing the time of its employed staff in working on the Project as well as amounts Agency shall pay to outside contractors in connection with the Project. The amount of the Jurisdiction One-Half and the CVAG One-Half shall be calculated by reference to the cost estimates as shown on Exhibit "B". Exhibit "C" is the "Project Schedule". 3. It is the agreement between CVAG and Agency that CVAG shall advance the total cost of the feasibility study for the Project of up to_$90,000• CVAG and Agency shall enter into an agreement in the future relating to the construction of the three Whitewater River Crossings. Agency shall repay CVAG its Jurisdiction One-Half prior to the completion of construction of the first Whitewater River crossing to be constructed. If the construction of the three Whitewater River Crossings does not proceed within a reasonable time in the future, the Agency shall repay CVAG the Jurisdiction One-Half of all sums advanced by CVAG for this Project. 4. Agency agrees to submit and CVAG shall pay only those costs which are eligible under CVAG's policies as outlined in the "Cost Determination/Expense Eligibility" of CVAG's Policies and Procedures Manual. 5. Prior to any final payment to Agency by CVAG, a final report shall be submitted to CVAG by Agency containing a record of all payments made for said Project and the source of funds of all such payments, together with a record of all change orders, cost over-runs, and other expenses incurred, and final payment will thereafter be paid by CVAG in accordance with its rules and regulations and policies concerning Project Cost Determination and Expense Eligibility. CVAG-CITY OF PALM SPRINGS SEPTEMBER 1996 Page 1 6. All notices or other communications required or permitted hereunder shall be in writing and shall be either personally delivered (which shall include delivery by means of professional overnight courier service which confirms receipt in writing (such as Federal Express or UPS)), sent by telecopier or telefacsimile ("FAX") machine capable of confirming transmission and receipt, or sent by certified or registered mail, return receipt requested, postage prepaid to the following parties at the following addresses or numbers: If to Agency: City of Palm Springs P.O. Box 2743 Palm Springs, CA 92263-2743 Attn: City Manager Telephone: (619) 323-8299 FAX No.: (619) 323-8207 If to CVAG: CVAG 73-710 Fred Waring Drive Palm Desert, CA 92260 Attn: Director of Transportation Telephone: (619) 346-1127 FAX No.: (619) 340-5949 7. This agreement may be: executed in one or more counterparts and when a counterpart shall have been signed by each party hereto, each shall be deemed an original, but all of which constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized representatives on this date: ATTEST: CITY OF PALM 5 RIN T, c.._�. _.,R_ f Bye,i� �-� By: Judith Sumich Robe W. Parkins City Clerk City Manager CVAG By: v By: Patricia A. Larson, David ;Berry, Chairman Executive Director GFIly 'row r)ate CVAG-CrrY OF PALM SPRINGS SEPTEMBER 1996 Page 2 0 . . . ,W . F m:�M�'G �� iJ.n lYw;bW'Sv'M� r T�, i :p� i z>a�Yx'wAi.0.�h' � I,{ i .. ':uAIRIY 4�&'ti�.W,'�w•e!�gdt.in`u i EXHIBIT A SCOPE OF SERVICES "WHITEWATER RIVER CROSSINGS FEASIBILITY STUDY" Prepare preliminary floodplain hydraulic analysis to determine appropriate facility sizing for three levels of flood protection. Prepare preliminary evaluation of the vertical and horizontal roadway alignments corresponding to the various level of service and facility requirements. Perform preliminary structural engineering analysis of the hydraulic structures associated with the road crossing alternatives including refined construction cost evaluation and construction constraint identification. Perform feasibility evaluation to compare potential alternatives, including preliminary capital costs, and select the recommended facility for each project location. Develop a prioritization analysis of the recommended alternatives and relative ranking among the proposed projects. Prepare evaluation of the potential public or municipal funding sources available for this project. Prepare a Final Project Feasibility Report which presents and summarizes the information, procedures, results, and recommendations of the feasibility evaluation, for initial review by Agency and CVAG Staff. City of Palm Springs (Lead Age_nry� ject Oversight - Includes monitoring and control of the entire project. Required activities include contract administration, schedule and cost control, quality assurance of design, and financial administration. Additional requirements include analyze and provide recommendations regarding extra work orders and contract disputes; oversee the satisfactory completion of all contract work and recommend final acceptance of and payment for the completion of the study. Coordinate billings and seek reimbursement from all agencies providing funding for this project. CVAG-CITY OF PALM SPRINGS SEPTEMBER 1996 Page 3 • • EXHIBIT B ESTMATE OF COST "WHITEWATER RIVER CROSSINGS FEASIBILITY STUDY" Gene Autry Trail bridge (Vista Chino to E. Bank WWR) $30,000 Vista Chino Bridge ( Gene Autry Trail to E. Bank WWR) $30,000 Indian Avenue Bridge (County Limit to RR Crossing) $30,000 TOTAL $90,000 Funding agreed upon as follows- TUMF / Measure "A" Funds 50% $45,000 City of Palm Springs 50% $45,000 Total - All Funding Sources 100% 4p OOQ CVAG-CITY OF PALM[SPRINGS SEPTEMBER 1996 Page 4 EXHIBIT "C" PROJECT SCHEDULE "WHITEWATER RIVER CROSSINGS FEASIBILITY STUDY" Start Feasibility Study December 30, 1996 Complete Feasibility Study May 1, 1997 c:\wp\agree\advance\psfes1.196\aa CVAG-CITY OF PALM SPRINGS SEPTEMBER 1996 Page 5