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HomeMy WebLinkAbout5/8/2002 - STAFF REPORTS DATE May 8, 2002 TO: City Council FROM: Executive Director-Airports PARKING STRUCTURE -APPROVAL OF PLANS RECOMMENDATION: It is recommended that City Council approve the plans, specifications and working details forthe Downtown Parking Structure City Project#01-27 and authorize bidding for all trade contracts. SUMMARY: This action will be the final step to undertaking the construction of the Downtown Parking Structure. BACKGROUND: The City has hired Walker Parking Consultants to design the Downtown Parking Structure. The work has been completed and is now ready for bidding. This project will be broken into trade contracts and individually bid over the next few weeks. Copies of the plans and specifications are on file in the City Clerk's office. A Minute Order is attached for City Council consideration. ALLEN F. SMOOT, AAE Executive Director-Airports APPROVED City Manager _ �._- ATTACHMENT: 1. Minute Order �PA4M SPRINGS CHOP r Lee Morcus w�a h• The Chop House/Deck clioP wouse 76a 3�2—�_^S4o 262 South Palm Canyon Drive Tao a25-5200 ^u n� Palm Springs, California 92262 in.760320-6940 760.320.4500,telephone 760.320.6940, fax 760.219.9999, voice mail Jo� �✓ , ,spy S��npJl Mr.Jerry 09burn City of Palm Springs ° Downtown Economic Development -- 109 South Indian Canyon Drive Palm Springs, California 92262 Monday. May 6, 2002 Subject: New Parking Structure Elevators Dear Jerry, This letter pertains to the subject of the third elevator in the new parking Structure to be built behind The Palm Springs Chop House/Deck. It has come to my attention through several conversations with you that it is The City of Palm Springs desire to construct the parking structure without inclusion of the third elevator. The City through you has requested that I concede the obligation to have the City include this elevator. I am opposed to the elimination of the third elevator and request formally and expect that the third elevator be included in this project as discussed, approved and agreed by all parties involved for the following reasons: 1. The mutual agreement of my landlord, Mr. Zachary Franks, and The Chop House/Deck as long-term lessee of the premises commonly known as the Chop House at 262 South Palm Canyon Drive was prefaced by and contingent upon the City of Palm Springs'promise at our joint(Mr. Franks and Chop House) request to include the third elevator. The City did not offer this elevator--Mr. Franks and myself requested it. Through the entire dialog, think tank meetings, discussions and negotiations the third elevator has been included as an integral component of this Structure. The drawings included in the executed Real Estate Acquisition Agreements reflect the inclusion of the third elevator. My agreement/understanding with the City of Palm Springs and our subsequent(Chop House) endorsement and support of the parking structure was expressly contingent upon the inclusion of the third elevator.Additionally, my landlord Zachary Franks requested the inclusion of the third elevator to project as well in exchange for his contribution of his real estate to and for this endeavor. The City has accepted and agreed to this inclusion. Neither Mr. Franks nor myself are willing to concede this elevator, especially since it has been included since Mr. Franks and I commenced our discussions and negotiations with the City and is so included in the plans and the final agreements (the plans attached to the executed Acquisition Agreements). We have no desire to renegotiate this point. 0, z6z Souxh Palm Canyon Drive,Palm Springs CA 9z 62 �.restauranxsofpAlmspring5,eom 2. The two other elevators are accessed at remote locations relative to our building.The first is at the corner of Palm Canyon Drive & Baristo, with the second being accessed on Indian Canyon by the Fish Market. Both elevator locations are remote with respect to providing access to our building.This is most certainly contrary to the best interests of The Chop House/Deck. I have invested significant dollars, energies and emotions into Downtown Palm Springs and have requested little in return.This elevator is a necessary component of the parking structure to provide access to our business interests and to help deposit people directly into the center of Palm Canyon Drive. Thank you for your support! Best Lee Morcus Palm Springs Steak and Chop House, LLC Cc. Zachary Franks Richard Roemer, Legal Council OL 05/07/2002 07:26 808-879-6954 ZACHAHRY FRANKS PAGE 01 MAUI ECO-DEVELOPMENT ORGANIZATION M. E. D. O. :r.'S KurnuC;rri Ur. a A Kih ,r, Hi. 96/S3 /-� S irnnki�taal.corn R^ ^w( � 'E- May 7, 2002 Mr.Jerry Qgbum Downtown Economic Development 109 S. Indian Canyon Palm Springs, Co.92262 Dear Jerry, As you know, my agreement to transfer my property to the City of Palm Springs was premised on the only design which has been shown or suggested to me.which includes an elevator at the rear-center of the structure. I have yet to be informed c5rectly of a ahenge of design; this is to reiterate that the elevator in the configuration and location portrayed remains c condition of my conveyance. 6es-1 personal regards, VP s copy:Lee Marcus The Chop House/DeCK r:;:_ ' �: � ! �, i s , ' � : , � . ,r� J CITY OF PALM SPRINGS, CALIFORNIA ADVERTISEMENT FOR TRADE Trade Contractor PRE-QUALIFICATION DOWNTOWN PARKING STRUCTURE CITY PROJECT#01-27 NOTICE IS HEREBY GIVEN that the City of Palm Springs has determined that bidders for below designated trade contracts must be pre-qualified prior to submitting a bid on the Downtown Parking Structure: Bid Package 97 - Concrete &Reinforcing Bid Package #9 -Masonry Bid Package#10 - Miscellaneous Metals Bid Package#13 -Metal Stud Framing and Plaster Bid Package 917 =Plumbing Bid Package#19 -Fire Protection Bid Package #20 - Electrical Bid Package#22 - Site Concrete It is mandatory that all Trade Contractors who intend to submit a bid for any of the above listed bid packages fully complete the pre-qualification questionnaire,provide all materials requested herein, and be approved by the City of Palm Springs to be on the final qualified Bidders lists. No bid will be accepted from a Trade Contractor that has failed to comply with these requirements for the referenced bid packages. If two or more business entities submit a bid as part of a Joint Venture, or expect to submit a bid as part of a Joint Venture, each entity within the Joint Venture must be separately qualified to bid. The last date to submit a(ally completed questionnaire is June 4,2002. Trade Contractors are encouraged to submit pre-qualification packages as soon as possible, so that they may be notified of omissions of information to be remedied or of their pre-qualification status well in advance of the bid closing dates. Answers to questions contained in the pre-qualification questionnaire, information about current bonding capacity,notarized statement from surety,and the most recent reviewed or audited financial statements,with accompanying notes and supplemental information are required. The City will use these documents as the basis of rating Trade Contractors in respect to the size and scope of contracts upon which each Trade Contractor is qualified to bid. The City reserves the right to check other sources available. The City's decision will be based on objective evaluation criteria. The City reserves the right to adjust, increase, limit, suspend or rescind the pre-qualification rating based on subsequently learned information. Trade Contractors whose rating changes sufficient to disqualify them will be notified, and given an opportunity for a hearing consistent with the hearing procedures described below for appealing a pre-qualification rating. While it is the intent of the pre-qualification questionnaire and documents required therewith to assist the City in determining bidder responsibility prior to bid and to aid the City in selecting the lowest responsible bidder,neither the fact of pre-qualification,nor any pre-qualification rating,will preclude the City from a post-bid consideration and determination of whether a bidder has the quality, fitness, capacity and experience to satisfactorily perform the proposed work, and has demonstrated the requisite trustworthiness. �n FSTc�`^9 The Palm Springs Downtown Parking Structure will be owed and operated by the City of Palm Springs. The City has contracted with Turner Construction Company to serve as Construction Manager for the project. hidividual trade contracts will be bid,awarded and held by the City of Palm Springs. The project is contained within approximately 50,000 square feet of land. The stricture will be a multi-level 375 space reinforced concrete municipal parking structure. It is anticipated that individual trade contracts will be developed for construction of the project. The anticipated completion/occupancy date is mid-November 2002. The pre-qualification packages should be submitted under seal and marked "CONFIDENTIAL" to Harold E. Good, CPPO, Director of Procurement & Contracting, City of Palm Springs, 3200 E. Tahquitz Canyon Way, Palm Springs, California 92263-2743. The pre-qualification packages(questionnaire answers and financial statements)submitted by Trade Contractors are not public records and are not open to public inspection. All information provided will be kept confidential to the extent permitted by law. However,the contents may be disclosed to third parties for purpose of verification, or investigation of substantial allegations, or in the appeal hearing. State law requires that the names of Trade Contractors applying for pre-qualification status shall be public records subject to disclosure, and the first page of the questionnaire will be used for that purpose. Each questionnaire must be signed under penalty of perjury in the manner designated at the end of the form,by an individual who has the legal authority to bind the Trade Contractor on whose behalf that person is signing. If any information provided by a Trade Contractor becomes inaccurate, the Trade Contractor must immediately notify the City and provide updated accurate information in writing, under penalty of perjury. The City reserves the right to waive minor irregularities and omissions in the information contained in the pre-qualification application submitted,to make all final determinations, and to determine at any time that the pre-qualification procedures will not be applied to a specific future public works project. Trade Contractors may submit pre-qualification packages during regular working hours on any day that the offices of the City of Palm Springs are open. Trade Contractors who submit a complete pre- qualification package will be notified of their qualification status no later than two business days after submission of the information. The City of Palm Springs may refuse to grant pre-qualification where the requested information and materials are not provided, or not provided by Jrme 4, 2002. There is no appeal from a refusal for an incomplete or late application,but re-application for a later project is permitted. The closing time for bids will not be changed in order to accommodate supplementation of incomplete submissions, or late submissions. Pre-qualification is trade specific and will be evaluated separately for each bid package. Where a timely and completed application results in a rating below that necessary to pre-qualify, an appeal can be made. An appeal is begun by the Trade Contractor delivering notice to the City of its appeal of the decision with respect to its pre-qualification rating,no later than two business days prior to the closing time for the receipt of bids for this project. Without a timely appeal, the Trade Contractor waives any and all rights to challenge the decision of the City,whether by administrative process,judicial process or any other legal process or proceeding. Note:A Trade Contractor may be found not pre-qualified for bidding on a specific trade contract to be let by the City of Palm Springs,to be let by the City of Palm Springs until the Trade Contractor meets the City's requirements. In addition, a Trade Contractor may be found not pre-qualified for either: (I) Omission of requested information or (2) Falsification of information 416� NOTICE:To Trade Contractors who are using sub-contractors for this job,please be advised that the City may require post-bid qualification review of listed sub-contractors. Complete sets of pre-qualification documents may be obtained from: J.P. Reprographics CR Reprographics 77734 Country Club Drive, Suite 62 3182 Pullman Street Palm Desert, CA 92211 Costa Mesa, CA 92626 (760) 772-9794 (714) 751-2680 ALL QUESTIONS AND COMMUNICATIONS relative to this Work shall be directed to Harold E. Good, CPPO, Director of Procurement&Contracting at 760-323-8239 or e-mailed to HaroldG@ci.palm- springs.ca.us. HAROLD E. GOOD, CPPO Director of Procurement&Contracting MINUTE ORDER NO. APPROVING AND ADOPTING THE PLANS, SPECIFICATIONSAND WORKING DETAILS, AND AUTHORIZING SOLICITATION BIDS FOR ALL TRADE CONTRACTS FOR CITY PROJECT#01 -27. I HEREBY CERTIFY that this Minute Order, approving and adopting the plans, specifications and working details, and authorizing solicitation bids for all trade contacts for City Project#01-27, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 81h day of May 2002. PATRICIA A. SANDERS City Clerk