HomeMy WebLinkAboutA4119 - PSUSD JOINT USE DISASTER MEDICAL DMAC AND OTHER FACILITIES P.S. Unified School District
Joint Use of Facilities
ArREEMENT #4119
M06457, 7-7-99
CITY / SCHOOL DISTRICT
FACILITIES JOINT USE AGREEMENT
THIS FACILITIES JOINT USE AGREEMENT ("Agreement") is entered into as of
June 1, 1999 by and between the CITY OF PALM SPRINGS, a municipal
corporation ("City") and the PALM SPRINGS UNIFIED SCHOOL DISTRICT, a political
subdivision of the State of California ("PSUSD").
RECITALS
A. City and PSUSD are mutually interested in and concerned with the provision of
adequate facilities and programs for the education, recreation and related community service
requirements of the people of the City of Palm Springs, as well as disaster preparedness;
B. City and PSUSD desire to undertake a mutual effort to provide the maximum
feasible public use of their respective Facilities in the accomplishment of this goal;
C. It is recognized that through a cooperative agreement between City and PSUSD,
providing for the joint use of each agency's facilities, the community will be afforded
increased opportunities for use of public facilities in the accomplishment of this goal at a
lesser cost;
D. Chapter 10 of Part 7 of Division 1 of the Education Code, commencing with
Section 10900, authorizes cities and public school districts to cooperate with one another for
the purpose of authorizing, promoting, and conducting programs of community recreation
which will contribute to the attainment of general recreational and education objectives for
children and adults of this State;
E. City and PSUSD desire to enter into an agreement pursuant to the aforesaid
provisions of the Education Code, providing for the joint use of specified facilities for the
benefit of the public;
F. City participates in a program with Disaster Medical Assistance Corporation
("DMAC") whereby DMAC provides prefabricated, weather-tight storage units containing
medical apparatuses and supplies, known as Disaster Medical Assistance Packages ("DMAP
Unit(s)") to City for use in a wide range of medical emergencies. DMAC arranges for private
sponsorship of the DMAP Units in exchange for allowing sponsors to display their names and
logos on the DMAP Units;
G. PSUSD currently maintains storage containers which contain supplies forvarious
emergencies and desires to enhance its emergency preparedness program with additional
medical apparatuses and supplies; and
H. PSUSD desires to participate in the medical assistance program and have City
provide, install and maintain DMAP Units at various sites to be designated by PSUSD in
consultation with City in schools within the PSUSD ("Sites(s)").
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COVENANTS
NOW THEREFORE, the parties hereto agree as follows:
ARTICLE I - INTENT OF AGREEMENT
It is the intent of this Agreement to evidence City's and PSUSD's recognition of the
benefits that can be derived by joint participation in meeting the recreational and
related community service needs, as well as the disaster preparedness needs, of the
citizens of Palm Springs.
Further, it is the purpose of this Agreement to provide, to the extent possible, the
means by which each agency can make available to the other its facilities in the
interest of providing maximum public educational, recreational and related community
services programming opportunities to the people of the community of Palm Springs.
Also, it is intended in this Agreement to develop a cooperative disaster preparedness
program between the parties.
ARTICLE II - DEFINITION OF TERMS
Agency: The Palm Springs Unified School District or the City of Palm
Springs.
City: The City of Palm Springs, a municipal corporation.
District: The Palm Springs Unified School District.
Maintenance: Includes reasonable repair to facilities of damages caused by the
User Agency, and general cleanup as necessary to leave the
facility in a reasonably clean and safe condition.
Owner Agency: The Agency which owns the facility to which reference is made
in the context of the provisions of this Agreement.
Regular Rental
Rate: The rental rates established by the respective Agencies to be
charged for use of their facilities, as now exist or as may be
modified in the future and as initially shown in Exhibits "A" (City
Comprehensive Fee Schedule) & "B" (PSUSD rates) to the
Agreement.
User Agency: The Agency which is making use of the facility owned by the
other Agency.
Regular School
Session: The regular school year, usually from September through June,
including holidays and vacations between September through
.tune, and year-round and summer school programs.
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ARTICLE III - FACILITY PLANNING AND PROGRAMMING
It is recognized that facilities and community service programs planned by either
Agency may have potential benefit for the other in meeting its obligations to the
community. Consistent with the intent of this Agreement, each Agency shall notify
the other within 30 days of the planning of new recreational facilities or improvements
to existing recreational/Community Service facilities in the City (including a description
of the new facility).
ARTICLE IV - AVAILABILITY OF RECREATION AND EDUCATIONAL FACILITIES TO OTHER
AGENCY
1 . PSUSD: PSUSD shall make available to City, at PSUSD's Regular Rental Rates,
for use for recreational and related community service purposes, on a first
priority basis over other community services or groups, those school buildings,
grounds and facilities specifically listed in Article V of this Agreement which
have not been previously reserved by PSUSD for school activities, as may be
requested by City in accordance with the terms of Paragraph 4 below, subject
to the provisions of the Civic Center Act, Education Code Section 38130 et
sew —
2. City: City shall make available to PSUSD, at City's Regular Rental Rates, for
use for educational and related community service purposes, on a first priority
basis over other community services or groups, those buildings, grounds and
facilities specifically listed in Article V of this Agreement which have not been
previously reserved by City for City activities, as may be requested by the
PSUSD in accordance with the terms of Paragraph 4 below.
3. Schedules and Time Lines. Each Agency shall maintain a Master Calendar
("Master Calendar") of the scheduled use of its facilities listed in Article V
below. Maintenance projects which would result in a facility not being available
for use shall also be scheduled and included on the Master Calendar. The
Master Calendar shall be such that times and dates for facility use can be
arranged annually in advance of the use whenever possible by June 30 of each
year. Subsequently, additional uses may be requested by each Agency and
approved as facilities are available.
4. Facility Use Application: Each Agency shall look first to the availability of
suitable facilities of its own prior to seeking the availability of the other's
facilities. To obtain the use of the other Agency's facility, the User Agency
shall submit a facility use application to the Owner Agency. Upon receipt of a
facility use application, the Owner Agency shall determine whether the
requested facility has previously been scheduled for use. If the facility has not
previously been scheduled for use, the Owner Agency shall approve the facility
use application and the facility shall be reserved for use by the User Agency.
The Owner Agency shall process and review the facility use application in a
timely manner.
Facility use application must be submitted by the following designated
representatives of each agency:
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(a) Requests for City facilities shall be approved by the Superintendent or
Assistant Superintendent, Business Services, or designee.
(b) Requests for school facilities shall be approved by the Recreation
Manager.
Once a facility use application has been approved by the Owner Agency, the
parties shall execute a Facility Contract ("Facility Contract") for the use of the
Facility as required herein. The Facility Contract shall not be canceled by the
Owner Agency without the mutual consent of both Agencies.
For City, the Master Calendar shall be maintained by the Recreation Manager.
The Assistant Superintendent, Business Services, or designee, shall
maintain t5e Master Calendar for PSUSD.
5. Opening and Closing: The User Agency shall be issued keys to the Owner
Agency's facility in those instances in which Owner Agency staff are not
available to open or close a facility, in which case User Agency shall be
responsible for security of the facility during its use of the Owner Agency's
facility. The Owner Agency shall be responsible for the security of its facilities
at all other times.
6. Maintenance and Utilities: Except as otherwise specifically provided in this
Agreement, it shall be the responsibility of the Owner Agency to provide for
Maintenance and assume utility costs without charge, except for Regular Rental
Rates, to the User Agency.
7. Facility Readiness and Special Preparation: The Owner Agency shall remove
and store any portable equipment, such as tables and chairs, etc. from a facility
prior to User Agency's scheduled use. Exception: Equipment need not be
removed if the Facility can be conveniently used without storing equipment.
Setting up of tables and chairs and equipment shall be undertaken by User
Agency unless other arrangements have been approved in the Facility Contract.
The User Agency shall undertake special preparations (including labor and
materials) at its own expense unless other arrangements have been approved
in the Facility Contract. The User Agency shall include in its Facility use
application any special preparations requested of the Owner Agency.
The Owner Agency shall note in its approval of the Facility Use Application if
it will provide the special preparation requested and any applicable fees beyond
the Regular Rental Rates, and that information shall be included in the Facility
Contract.
8. Use of Fixed Equipment, Plus Sound and Lighting: Each Agency, when using
the other's facilities, may use all furniture and equipment as may be necessary
and available, providing the proper supervision of an experienced
person is available to operate the equipment. Kitchen facilities
may be used only if authorized in the Facility Contract.
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9. Program Supervision and Materials: Each Agency will provide adequate adult
personnel/security officers to supervise its activities when using the other's
facilities, including classroom visits to municipal facilities. Supervisors, when
conducting activities at the other Agency's facility, shall abide by the rules of
conduct of the Owner Agency and shall cooperate with the Owner Agency's
representative(s).
The User Agency shall provide at its own expense all program materials to
conduct activities at the Owner Agency's facilities, unless provided otherwise
herein or in the Facilities Contract.
10. Insurance and Indemnity: (Facilities other than DMAP's) Each Agency shall
maintain its own insurance or be a member of a joint powers agency created
pursuant to Section 6500 et. seq. of the California Government Code for the
propose of maintaining self-insurance plans for workers compensation liability,
property damage, fire damage, medical or other risk plans.
City agrees to hold harmless, defend, and indemnify PSUSD against all actions,
claims or demands for injury, death, loss, or damages, regardless of fault or
cause, by anyone whomsoever (except where such injury, death, loss or
damage was solely due to the negligent acts or omissions of PSUSD, its agents,
servants, or employees), whenever such injury, death, loss or damage is a
consequence of, or arises out of the use or maintenance of the PSUSD Sites by
City or any other persons or parties authorized to so use or maintain the PSUSD
Sites by City pursuant to this Agreement.
PSUSD agrees to hold harmless, defend, and indemnify City against all actions,
claims or demands for injury, death, loss, or damages, regardless of fault or
cause, by anyone whomsoever (except where such injury, death, loss or
damage was solely due to the negligent acts or omissions of City, its agents,
servants, or employees), whenever such injury, death, loss or damage is a
consequence of, or arises out of the use or maintenance of the City Sites by
PSUSD or any other persons or parties authorized to so use or maintain the City
Sites by PSUSD pursuant to this Agreement.
1 1 . Fees and Charges: The User Agency reserves the right to charge spectator and
participant fees when using the Owner Agency's facility when permitted by
law. The Agencies shall charge each other, based on their Regular Rental
Rates, for the use of facilities.
12. Rest Rooms: Each Agency shall provide the use of nearby rest rooms to the
User Agency. Rest rooms shall remain open during those hours in which the
facility is in use except for Maintenance of the rest rooms.
13. Damage to Owner Agency's Facility: The Owner Agency may bill the User
Agency For misuse of Owner Agency's facility and equipment when such
misuse exceeds $100 in damages. User Agency must be notified within two
working days regarding damages. Claims must be supported in writing with
detailed description of damage.
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14. Civic Center Act: City acknowledges that PSUSD must comply with the Civic
Center Act, at Education Code Section 38130 at sue. in its performance under
the terms of this Agreement. Accordingly, the City acknowledges that, at
times, PSUSD will deny a Facility Use Application when required to comply with
the Civic Center Act, and that other individuals and entities may be entitled to
use the PSUSD Sites pursuant to the Civic Center Act.
ARTICLE V - FACILITIES SUBJECT TO THIS AGREEMENT
1 . General: City and PSUSD shall make their respective facilities listed in this
Article V available to the other upon the terms and conditions of this
Agreement.
2. High School Gymnasiums: PSUSD shall make available to City use of the high
school gymnasium on a facility request basis.
3. Parking Lots: Sunrise Plaza. There shall be no high school parking during school
hours at the public municipal parking lots at Sunrise Plaza. The high school
security staff and City police shall enforce this regulation.
4. Pavilion: City shall make available to PSUSD (except for Fridays, Saturdays
and Sundays) the use of the Pavilion for high school and middle school
activities during the Regular School Session on a facilities request basis,
5. High School Auditorium: PSUSD shall make available to City the use of the
high school auditorium for community/cultural events on a facilities request
basis.
6. Public Library:
(a) The City-operated public library shall continue to offer story hours,
programs, displays and projects for students of all ages.
(b) The public library shall provide instruction to school-age students
regarding the efficient use of its services. This instruction may take
place both on-site and at the various schools within the City. The
scheduling of this instruction is to be based on availability of library staff
and facility, and shall be coordinated in advance by school and library
personnel.
7. Swim Center: City shall make available to PSUSD use of the swimming pool
as follows:
(a) Regular School Session Instruction - 7:15 a.m. to 3:00 p.m. Monday
through Friday (two classes per period).
(b) Water Palo Seasons - 1 :00 p.m. to 7:00 p.m. Monday through Friday
from September through February.
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(c) Swim Team - 6:00 a.m. to 7:15 a.m. and 1 :00 p.m. to 7:00 p.m.
Monday through Friday from February 1 through the middle of May.
(d) Other times as mutually agreed in the manner provided in Article IV.
(e) Schedules of Competitive Events. No later than the opening of school
each Regular School Session, PSUSD shall notify City of such additional
dates and/or times at which CIF water sport competitive events may
require the use of the pool facilities. If PSUSD anticipates participation
in post-season competition, PSUSD shall notify City in a timely fashion
of such anticipated dates and times. Upon notification as required
herein, City shall reserve the pool for PSUSD use at all such times
reserved.
(f) Shared Use. City and PSUSD shall mutually determine the appropriate
pool area(s) for use'by PSUSD. The balance of the pool's area will be
used for other City aquatic activities as deemed appropriate by City.
(g) Storage/Dressing Area. Space for storage shall be provided to PSUSD
for activities to be conducted by PSUSD.
(h) Water Polo. PSUSD shall make available to City on a year-round use
basis, two (2) water polo goals for aquatic activities when not being
used by the PSUSD.
0) PSUSD shall make available eight (8) starting blocks on a year-round
basis for aquatic activities when not being used by PSUSD.
8. City Tennis Center City shall make available to PSUSD use of the Tennis
Center subject to availability and charges from the Concessionaire Agreement:
at the facility.
9. PSUSD Tennis Courts: (Once constructed.) When not in use by PSUSD for
school activities, shall make available to City use of the high school tennis
courts on a facility request basis.
(a). Opening, closing and Maintenance is to be the responsibility of the User
Agency.
(b) User Agency shall provide continuous supervision.
10. Classrooms. PSUSD/City shall make available to each other individual
classrooms and other educational facilities for
instruction/meetil-1g/community/cultural activities on a request basis.
(a) Opening, closing .and Maintenance after normal custodian hours is to be
the responsibility of the User Agency.
(b) User Agency shall provide continuous supervision, and all necessary
audio visual support.
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1 1 . High School Track/Football Field: PSUSD shall make available to City,the Ralph
Watt Stadium for City-sponsored events on a request basis.
(a) Opening, closing and Maintenance shall be the responsibility of the User
Agency.
(b) User Agency will provide continuous supervision.
12. Playing Fields and Palm Springs Stadium: City shall make available to PSUSD
the use of playing fields/Palm Springs Stadium on a facility request basis.
PSUSD must first seek to use its own facilities prior to requesting the use of
the playing fields/Palm Springs Stadium.
(a) Preparation, opening, closing and Maintenance of the playing fields/Palm
Springs Stadium shall be the responsibility of the User Agency, unless
other arrangements have been made with the City at the time of
reservation.
(b) User Agency will provide continuous supervision.
ARTICLE VI - DISTRIBUTION OF PROGRAM INFORMATION
PSUSD shall facilitate the distribution of City Recreational flyers to its students as well
as encourage inclusion of material in the school's student newspaper which relate to
municipal community service issues and activities of interest to youth. Distribution of
program information shall not interrupt the normal instructional program of the schools.
ARTICLE VII - COOPERATIVE DISASTER MEDICAL PREPAREDNESS
1 . Access,Zoning and Construction: Without any cost or expense to City, PSUSD
agrees to arrange for, and provide access at all times, and grants to City or its
contractor, Disaster Medical Assistance Corporation (DMAC), the right to place
one (1) Disaster Medical Assistance Package (DMAP) Unit at each Site listed
on Exhibit "C" attached to this Agreement. In conjunction with this
undertaking PSUSD warrants there shall be no fees imposed on City or DMAC
in connection with the delivery of a DMAP Unit to any Site; provided that the
DMAP Unit essentially complies with the plans and specifications set out in
Exhibit "D" to this Agreement, which Schedule PSUSD has previously
approved. PSUSD makes no representation regarding the applicability of
county, state or federal laws.
2� Site Allocation: Within one hundred twenty (120) days of the date this
Agreement is fully executed, PSUSD shall designate in writing to City, all
proposed DMAP Sites which shall be subject to the reasonable approval of City
and must be reasonably visible to the public. The agreed upon Sites shall be
attached to Exhibit "C". City reserves the right to prioritize the placement of
DMAP Units at the proposed Site(s).
3. Conditions Precedent to Obligations of City: During the term of this
Agreement, the obligations of City to consummate the transactions
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contemplated herein with regard to the DMAP Units are subject to the following
conditions:
(a) The accuracy of all warranties and representations of PSUSD.
(b) City or DMAC obtaining appropriate sponsorship for any given DMAP
Unit on terms satisfactory to City in its absolute discretion.
(c) PSUSD supplying proof of insurance or other satisfactory evidence that
the DMAP Unit is insured in amounts and by insurance companies
reasonably satisfactory to City for liability and contents. City shall be
named as a co-insured party on such policies.
4. Delivery: Subject to the terms and conditions herein, City, or its contractor,
DMAC, shall, at its own expense (including prepayment of all transportation
charges, freight and insurance costs on shipments), commence delivery of the
DMAP Units to the Sites F.O.B. for each Site in a delivery pattern acceptable
to City's engineers within one hundred forty (140) days after approval of the
Sites by both parties. Provided that access is unimpeded physically, by
regulation or otherwise, delivery of the DMAP Units shall commence promptly
or as soon as PSUSD has removed any such impediment. City shall, at all
times, retain title to all DMAP Units delivered and placed at the Site(s).
5. Equipping/Re-Supply/Maintenance and Security: Within thirty (30) days of
completion of delivery of each DMAP Unit to a Site, City, through its contract
with DMAC, will stock the DMAP Unit with the items, supplies and/or
equipment described in Exhibit "E" attached hereto. While the contents of a
DMAP Unit may vary slightly, Exhibit "E" substantially represents the supplies
and equipment contained in each DMAP Unit. Subject to continuing
satisfactory sponsorship, City, through its contractor, DMAC, at its sole cost
and expense (unless specifically provided otherwise in this Agreement), shall:
(a) Perform routine maintenance of the DMAP Units including, but not
limited to, removal of graffiti and repair of vandalism (except that which
destroys structural integrity of a DMAP Unit) within thirty (30) days
written notice from the PSUSD.
(b) Keep each DMAP Unit stocked with updated supplies and equipment as
described in Exhibit "E" herein, in accordance with manufacturer's
suggested shelf life for the supplies and equipment. Should there be a
theft of any items in a DMAP Unit, City, through its contractor, DMAC,
will replace lost items, subject to collection of insurance proceeds or
receiving funds from PSUSD for items lost to theft or vandalism.
PSUSD shall notii'y City within seventy-two (72) hours of knowledge of
any theft, damage or vandalism to a DMAP Unit.
(c) City, through its contractor, DMAC, shall restock and replenish all
materials and supplies contained within a DMAP Unit which are utilized
during a local disaster, within sixty (60) days of written notice from the
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PSUSD.
(d) Each DMAP Unit delivered to PSUSD shall contain an electronic alarm
system which will be programmed to sound in the event the DMAP Unit
has been tampered with or an unauthorized entry has occurred. PSUSD
shall pay for all fees associated with operation of the electronic alarm
system on each DMAP Unit. PSUSD shall provide such additional
security as is usual and normal for any Site based on its location and
traditional security methods of City. City acknowledges that security
systems may differ depending on location, environment and other
factors, and
(e) City shall not be responsible for replacement of the DMAP Unit, its
contents or any part thereof (all of which shall be the property of City)
in the event of a capital or principal loss due to any event whatsoever,
including without: limitation, all acts of aggression and nature. City shall
not be required to carry insurance of any kind with respect to the DMAP
Unit and or the contents thereof (which shall be the property of City)
and PSUSD agrees that is shall have no right to receive any proceeds
from any insurance carried by City. However, City shall use diligent
efforts to obtain a new sponsor for any DMAP Unit which is destroyed.
6. Inspections: City shall perform bi-annual inspections of the DMAP Units.
7. Medical and Support Personnel: PSUSD is responsible for providing adequate
personnel to staff each DMAP Unit in the event of an emergency. PSUSD will
provide on-site orientation and training with respect to the DMAP Unit and its
contents as is reasonably required for such staff after delivery of the DMAP
Unit to a Site. City will provide four (4) instruction manuals per DMAP Unit.
City is available for consultation for the orientation and training of PSUSD staff.
8. Sponsorship: During the term of this Agreement and any renewals or
extensions thereof, City shall have the sole and exclusive right to arrange for
sponsorship for all DMAP Units. The parties acknowledge that all DMAP Units
may have messages containing the logo, colors or apparent designs of any
sponsor, subject to PSUSD's approval rights set forth in Paragraph 9 below.
Any and all revenues derived from sponsorship contracts relating to the DMAP
Units or the promotion thereof in any manner shall belong to DMAC.
9. Recognition and Sponsors: PSUSD agrees to allow for recognition of sponsors
on the DMAP Units in a reasonable public manner. PSUSD, during the term of
this Agreement including any extensions, grants to City, DMAC and its
sponsors the exclusive, royalty-free license to use the name of the PSUSD in
connection with the marketing of the DMAP Units. PSUSD's approval, through
the Palm Springs School Board or its designee, of 0) the use of its name and (ii)
the design and content of the sponsorship logo on the DMAP Unitas shall be
required; however, such approval shall not be unreasonably withheld or
delayed. In any event, City, DMAC and/or sponsors shall always be permitted
to publicly indicate the Site location of the DMAP Units and promote their
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intended purposes.
10. Improvements: PSUSD acknowledges that some improvements to the supply
of electricity, installation of amenities or the like to the DMAP Units
("Improvements") may be desirable. The City is willing to work cooperatively
with PSUSD to obtain community grant funding for such improvements, subject
to the availability of such funding and the approval by the Palm Springs City
Council or its agents. Under no circumstances, however, are any
improvements to be funded by general fund monies of City, nor is PSUSD
obligated to make any such improvements.
11 . Controlled Substances: City is not licensed by the Drug Enforcement Agency
("DEA") or the Federal Drug Administration ("FDA") for handling and delivering'
of prescription drugs. Under no circumstances shall any prescription drugs be
delivered to or placed in the DMAP Units.
ARTICLE VIII - APPEALS (FACILITIES EXCLUDING DMAP'S)
In the event any dispute or difference arises as a result of this Agreement, the matter
shall be submitted to the Director, Department of Transportation for the City, and the
Assistant Superintendent, Business Services, for the District, for resolution. If the
matter is not resolved, it shall then be submitted to the City Manager and the
Superintendent of the District. If the matter is not settled, it shall then be submitted
to the City Council and the Board of Education.
ARTICLE IX - PUBLIC HEALTH, SAFETY, WELFARE AND ENERGY CONSERVATION
PRACTICES
Notwithstanding the provisions of other articles of this Agreement,the Owner Agency,
through the owner's representative, either City Manager or Superintendent of the
District, may curtail or modify the User Agency's use of a facility if such is necessary
as an emergency measure for preservation of the public's health,, safety, welfare, to
meet an energy crisis or any other not aforementioned emergency situation.
ARTICLE X - TERM
The term of the Agreement shall be for a period of five (5) years beginning June 1,
199-9 and shall terminate July 1, 2004. Either party, subject to the other
party's written consent, may elect to renew the Agreement on an annual basis by
providing written notice 120 days prior to the.expiration. This Agreement shall be
reviewed- by both Agencies the first week in July of each year for evaluation and
update. Upon 90 days written notice by either agency, this Agreement shall be
terminated.
ARTICLE XI - OTHER TERMS
1 . Notices: All notices shall be in writing and delivered either personally or by
certified mail, return receipt requested, or receipted courier, addressed at the
following addresses:
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City: City of Palm Springs
P.O. Box 2743
Palm Springs, California 92263
Attn: City Manager
PSUSD: Palm Springs Unified School District
333 So. Farrell Dr.
Palm Springs, CA 92262
Attn: Superintendent
Either party may change its address by notifying the other party of the change
of address in writing. Notices personally delivered shall be effective upon
delivery. Notices delivered by mail, as provided above, shall be effective
seventy-two (72) hours after deposit in the mail. If the effective date falls on
a holiday or weekend, the effective date shall be the next business day
following such holiday or weekend.
2. Entire Agreement: This Agreement and the Exhibits attached hereto set forth
the entire agreement between the parties and cancel all prior negotiations,
arrangements, brochures, agreements and understandings, if any, between the
parties hereto, whether or not written, regarding the subject matter of this
Agreement. No amendment or modification of this Agreement shall be
enforceable or valid unless expressed in writing and executed by both parties
hereto. No waiver of any part of this Agreement by any party shall constitute
a waiver of any other part of this Agreement.
3. Assignment: The rights and obligations hereunder of the parties may not be
assigned without the prior written consent of the other party. This Agreement
shall be binding upon and inure to the benefit of successors, permitted assigns
and legal representatives of the parties. Except in accordance with the
foregoing, nothing in this Agreement shall confer any right or remedy on anyone
other than the parties hereto. Neither DMAC nor any other individual or entity
is a third party beneficiary of this Agreement.
4. Governing Law: This Agreement shall be governed by and construed in
accordance with the laws of the State of California.
5. Interpretation: The terms of this Agreement shall be construed in accordance
with the meaning of the language used and shall not be construed for or against
either party by reason of the authorship of this Agreement or any other rule of
construction which might otherwise apply.
6. Compliance With Law: All services rendered under this Agreement shall be
provided in accordance with all ordinances, resolutions, statues, rules, and
regulations of the City of Palm Springs, the Palm Springs Unified School District
and any Federal, State or local governmental agency having jurisdiction in effect
at the time service is rendered.
1. Non-Liability of City or PSUSD Officers and Employees: No officer or employee
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of City shall be personally liable to PSUSD, or any successor in interest, in the
event of any default or breach by City or for any amount which may become
due to PSUSD or to its successor, or for breach of any obligation of the terms
of this Agreement. Likewise, no officer or employee of PSUSD shall be
personally liable to City, or any successor in interest, in the event of any default
or breach of PSUSD or for any amount which may become due to City or to its
successor, or for breach of any obligation of the terms of this Agreement.
8. Conflict of Interest: No officer or employee of PSUSD or City shall have any
financial interest, direct or indirect, in this Agreement nor shall any such officer
or employee participate in any decision relating to the Agreement which effects
his or her financial interest or the financial interest of any corporation,
partnership or association in which he is, directly or indirectly, interested, in
violation of any State statute or regulation.
9. Covenant Against Discrimination: PSUSD and City covenant, by and for
themselves, their heirs, executors, assigns, and all persons claiming under or
through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex,
marital status, national origin, or ancestry in the performance of this
Agreement. PSUSD and City shall take affirmative action to insure that
applicants are employed and that employees are treated during employment
without regard to their race, color, creed, religion, sex, marital status, national
origin, or ancestry. PSUSD and City further covenant and agree to comply with
the terms of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101
et sec .) as the same may be amended from time to time.
627/014084-0001/3222642.2 a03/17/99 13
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This Agreement entered into this day of (, „/t. ` 1997.
i
"City"
ATTEST: CITY�O PALM SPRING , a California municipal
corporation
City Clerk Its: City Ma ager
APPROVED AS TO FORM:
APPRC.A/FD BY THE CITY UAUL
City Attorn U ��
i
"PSUSD"
PALM SPRINGS UNIFIED SCHOOL DISTRICT, a
political subdivi ' n of the State of California
�y
By:
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
ttorney fo m Springs Unified School District
6 2 7/01 40 8 4-000v3222642.2 aO3/17/99 14
EXHIBIT 'A'
REGULAR RENTAL RATES
CITY OF PALM SPRINGS, FROM COMPREHENSIVE FEE SCHEDULE
Leisure Center Dance Studio/Classrooms $27.50 per day/$15 per hour
Pavilion $385 per day/$1 15.50 per half day
Swim Center $34 per hour
DeMuth Park $25 per field (2 hours) plus
$40 per field preparation per day
Palm Springs Stadium $330 per day plus
$50 for lights
Pavilion Field $25 per field (2 hours)
$40 per field preparation per day
Note: Other facilities and 'their rates are listed in the Comprehensive Fee Schedule
627/014084-0001/3222642.2 a03117199 15
EXHIBIT "B"
PALM SPRINGS UNIFIED SCHOOL DISTRICT
SCHEDULE OF FEES
USE OF FACILITIES
FACILITIES
_Approved by BOE 9/25/90
Group II Group III
Direct Cost Fair Rent Value
Facility Fee 4 Hr.Min. Add.Hr. 4 Hr.Min. Add.Hr.
Classroom $ 40 $ 5 $ 50 $ 10
Special Classroom $ 50 $ 5 $ 75 $25
Elem. MPR(300 capacity) $ 50 $ 10 $ 55 $ 10 •
Elem.MPR(w/Kitchen) $ 60 $ 10 $ 65 $ 10
Middle School MPR $ 70 $ 10 $ 75 $ 10
Middle School MPR(w/Kitchen) $ 95 $ 15 $ 100 $ 10
High School Cafeteria $ 75 $ 10 $ 150 $25
High School Cafeteria(w/Kitchen) $ 100 $25 $200 $ 25
High School Stadium(4,000) $200 „ $40 $250 $50
Concession Stands $10/hr. $10/hr.
Locker Rooms $50/hr. $50/hr.
Lights $501hr. $50/hr.
High School Girls' Gym $ 50 $ 10 $ 75 $25
Locker Rooms $ 120 $20 $ 125 $25
Paul Summers Gym(2,797) $ 160 $ 30 $250 $50 •
Locker Rooms $225 $ 30 $300 $50
High School Baseball Field $ 100 $25 $250 $50
High School Auditorium(1,100) $400 $ 50 $750 $100
Sound Technician $501hr. $50/hr.
Piano $ 25 $ 25
High School Rooms 501/502 (150) $ 75 $ 10 $ 150 $25
Little Auditorium
CCHS Theatre(295) $ 100 $25 $250 $50
Note: ()signifies capacity of facility
EXHIBIT 'C'
SITE LOCATIONS
The following are the Sites within the City of Palm Springs selected for DMAP Unit locations:
1 . Vista Del Monte Elementary School
2. Katherine Finchy Elementary School
3. Palm Springs High School
4. Cahuilla Elementary School
62 7/01 40 81-0 0 0113 2 2 2 6 42.2 a03/17/99 17
EXHIBIT 'D'
SPECIFICATIONS OF THE DMAP UNITS
1 . DMAP General Specifications - See pages D 1-6 attached hereto
2. DMAP Storage Specifications - See pages D 7-9 attached hereto
3. DMAP Security System Specifications - See pages D 10-1 5 attached hereto
627/014084-0001/3222642.2 a03/17M 18
DISASTER MEDIC.A.�L, ASSISTANCE PACKAGE
L)MAP
General Specocatzons
1.0 SCOPE
2.2.3 These dimensions are
The specifications contained herein selected to facilitate transportation to
encompass the labor, equipment, and anv location in the United States
materials required for the fabrication without the requirement for wide/high
of a transportable, prefabricated load permits. Any variations from the
Disaster Medical Assistance Package above are to be specifically identified
and substantiated and any variations
that result in extra shipping costs shall
2.0 GENERAL be the responsibility of the
manufacturer.
2.1 DMAP Type
2.3 Operating Environment and
2.1.1 The DMAP shall be a newly Control
constructed, steel structure that meets
the following criteria and 2.3.1 The DNI AP shall be dust
specifications. proof, rodentproof, and watertight.
However, there shall be natural floor to
2.2 Size ceiling ventilation to preclude the
buildup of extreme heat or hazardous
Standard size and dimensions shall vapors.
be as follows:
3.0 STRUCTURAL
2.2.1 Width and length shall be to
the outside of finished walls. Width is 3.1 Base and Floor
8'0" and maximum overall exterior
width, including all exterior hardware 3.1.1 The DMAP shall be
such as door handles, hinges, locking dimensionally and physically stable in
devices, etc. shall not exceed 8'6". size and shape to facilitate shipping by
Length is nominally 20' 0" including rail or truck, loading and unloading by
door hardware, etc. forklift and final placement on an
unprepared, but relatively level surface.
2.2.2 Height of the basic container Since there is no requirement to stack
shall be nominally 8'6" not including DMAP's on top of each other for
any wind turbine ventilators, antennas shipment, the steel comer posts and
or other roof mounted devices that basic structural framework need only
might be installed at the final be designed to wirhstand the loads
destination. specified herein.
Page D- 1
3. 1.2 A 3/4" exterior-grade plywood 3.3 Exterior Walls
subfloor shall be installed over the steel
base to facilitate the installation of 3.3.1 The S'H x TW door opening
cabinets and non-skid vinyl floor shall be at one end of the container
covering. The Floor shall have a with a secure, multi-point locking
uniform distributed load bearing mechanism. A lock box of vendor's
capacity of 200 Ibs per square foot design shall be installed to prevent the
and a concentrated load bearing use of bolt cutters or other similar
capacity of 500 lbs per square foot. devices.
3.1.3 The subfloor shall be covered 3.3.2 The exterior side walls shall
with non-skid Armstrong "Crosswalk" be of smooth 16.gauge sheet steel
Vinyl Sheet Flooring, Onyx colored, installed over a suitable internal steel
approximately 18 square yards, framework (i.e., steel wall studs spaced
installed per flooring manufacturer's on 16" centers or doser if required for
recommendations. strength) and heavy steel (10 gauge)
corner supports and base frame to
3.1.4 The base of the unit shall provide rigidity.
provide fork lift access for lifting from
either side. Each lower comer of the 3.3.3 The exterior surfaces shall be
DIviAP shall have an integral standard prepared, primed and coated with a
shipping container lock down point beige semi-gloss, and-rust, and-fungus
(ISO type) that may be used for paint.
shipment of the DkAP and/or as a tie
down point to anchor the DivLAP in its 3.3.4 As an additional option, the
permanent location. The unit shall be vendor may be asked to apply
shipped with four surface mount sponsors' decals, stencils or painted
devices capable of securely anchoring advertising logos to the exterior sides of
the four corners of the DkAP . the DMAP. This will include a top
coat of the entire DMAP exterior with
3.2 Interior Walls and Ceiling a clear, anti-graffiti paint. The vendor
shall identify the types of available
3.2.1 Interior walls (including the anti-graffiti paint and the cost/benefits
inside of the doors), the ceiling and the of each type prior to final selection.
steel floor shall be cleaned, primed and
coated with a white semi-gloss, anti- 3.3.5 There shall be no signs or
rust, anti-fungus paint. The plywood other prominent external identifying
subfloor shall be installed after decals, etc. advertising the DMAP
painting the steel subfloor. manufacturer's logo or name.
3?2 The DiI1P interior shall be 3.4 Roof &.Ceiling
sprayed throughout with an insect
repellant similar to that used on 3.4.1 The ceiling (interior) shall be
foundations and walls in new homes of open construction similar to the
and buildings. sides and shall be painted with the
same white paint as the interior walls.
The vendor shall design and space the
supporting roof beams (if required) to
2 Page D-2
•
comply with the load factors specified the attached extension cord. A#4
herein. AWG ground cable shall extend from
the switch box to the steel base frame.
3.4.2 The roof (exterior) shall be
16 gauge steel and shall be capable of 5.0 DESIGN LOADING
withstanding snow/live loads as
specified in paragraph 5.0 below. The DMAP shall be designed for the
following loading:
3.4.3 Roof ventilation shall be
provided by two (optional) wind 5.1 Roof
turbines, installed with a steel T-bar
and small mesh screen in the ventilator 5.1.1 Roof Snow/Live Load
opening to prevent entry. These Specification - 100 Ibs per square foot.
ventilators shall be optional, depending
on the specific application and location 5.2 Wind
of the DMAP (i.e., earthquake prone
areas versus hurricane threat areas 5.2.1 Basic Wind Speed
where wind-blown water maybe a Specification - 120 MPH.
factor.) The installation shall include
appropriate measures to prevent water (NOTE: Deviations from the above
leakage into the interior of the DMAP. load factors are subject to vendor
designs and negotiations.)
4.0 ELECTRICAL
6.0 ADDITIONAL PROVISIONS
4.1 Installation and Wiring
6.1 Vendor Recommendations
4.1.1 Electrical installation and
wiring shall conform to the latest As this is a new product line and we
edition of the National Electric Code recognize that manufacturers may have
and shall cbnsist of the following as a considerable expertise in the design
minimum: surface mounted, EMT and manufacture of structures for
conduit; grounded, duplex GFI outlets, specific purposes such as this, we are
two on each side of the interior located open to recommendations which
approximately 10 ft and 14 ft from the enhance the DMAP's survivability or
closed end of the container and functionality and/or which may reduce
midway from floor to ceiling; two 4 ft cost through more efficient use of
flourescent light fixtures (two bulb materials.
fixtures) running lengthwise in the
DMAP and spaced at 6'and 14' from
the closed end; an inside light switch
near the door with a 25' heavy duty Disaster Medical Assistance Corp.
(12 gauge) extension cord extending 5000 N. Parkway Calabasas, Suite 107
from the supply side of the switch box. Calabasas, California 91302
The extension cord shall be terminated Phone 818-591-8872
with a standard 1 IOv, male plug with FAX 818-591-8973
ground. There shall be no other
external electrical connections to the
electrical system other than through
3 Page D-3
Disaster Medical Assistance Package
General Specifications
Two, roof-mounted
wind turbines
Six 270 degree •
heavy-duty hinges
---- �Smootb 16 gauge Steel Siding
Welded to interior 2"x2"steel studs
Double doors on one spaced 16"on center.
end,smooth exterior
on olher end. Integral floor and
8'6" ceiling ventilation
Primed, Anti-rust, Anti-
` with A , semi-gloss finish
Matti-point locking mechr
with Anti-Graffiti Coating
nism,with secure,vandal-
• proof locking device. •
10 gauge steel Moor
1o'a" joists spaced 16" on
Fork Ufl Clearance center.
ro 810 ISO TIC Down pOlnt9 (Approximately 3!A")
M — on all four corners.
m
t9
t
c-
Disaster Medical. Assistance Package
General Specifications
�
2 - 2, �
r- _ _
-- — ---- ------ - - - - - Roof-mounted wind-- - -- _ -
Roof-mounted Approximate position of
wind-turbine I turbine (Regional
interior storage cabinets. t
(Regional Option). O
i Installed separately. lion). Vandal-proof I
Vandal-proof -- installation. ;
t Liglii { ixture, 48", Two-Bulb
plourescem (2) cenicied
I approx 4' fnnn each end. R
t
II
Condit, 314"GMT
Wall switcli for (Typical)
lights, Right i - - -- - - - - - --- - - - ------ -- - - - - - - - - - -- ---- ---- t
I T Duplex Receptacles wo on t
p p ( Approximate position of
side only t
t each side, protected 6y one interior storage cabinets. t
t GI'! receptacle in circuit
I I P ) Installed separately �
10'
II (Appmx) (APpmx)
20' 0"
b
w
00
t
Top View
Disaster Medical Assistance Package
General Specifications
i
Conduit, 3/4" EMT I
('Typical) \ l
Double doors on Ihis Approximate position of
end only. Six,270 I interior storage cnbinets. I
degree heavy duty Wall switch for g
hingeslighls.(Right side both sides of DMAP,
I only). 8' 611
I leavy duty 25' l I 1
extension, 12 I I
gauge' i 3nplex Receptacles
(Two on each side, I
114 AWG I protected by one GPI I
rcccplacic in circuit)
Ground to
base frame t
I
I. 4'
(Approx) (Approx)
_—.—.__.......Z0' 0'1_--
ro
UQ
Side View
DISASTER NfEDICAL ASSISTANCE PACKAGE
D"
Storage Specifications
1.0 SCOPE the entire length of the cabinet at both
top and bottom. If deemed
The specifications contained herein appropriate to reduce torsional stress
encompass the labor, equipment, and on the cabinet structure during
materials required for the fabrication shipping and handling, the installation
and installation of prefabricated may also provide for rubber mounts
storage cabinets for the Disaster where the wall brackets attach to the
Medical Assistance Package (DMAP). cabinet structure. The retractable legs
located along the lower front edge of
1.1 Interior Storage the cabinets will be retraced during
shipment and prior to final positioning
1.1.1 Current plans are that to minimize torsional stress on the
interior storage cabinets and drawers cabinet structure due to fltxure of the
shall be prefabricated and delivered in basic DrNLAP structure. No fasteners
"kit" form to be installed at the shall penetrate the exterior sheet steel
DrNIAP manufacturers location. covering.
Installation may be performed either
by the DMAP manufacturer or by 1.1.3 Provision shall be made to
teams of trained installers assigned by attach straps across the enure face of
the cabinet maker. The prototype the row of cabinets on each side of the
installation consists of a solid row of DNLJ�P. Attachment points for the
cabinets, approximateiv 24 inches deep straps shall be located on the interior
and 7' 6" high, extending a total of 14 steel members at both ends of the
ft along either side, beginning at cabinet structure. The purpose of
approximately 8" from the the extreme these straps is to provide stability of
far end of the DMAP (i.e., furthest the cabinets and to hold the doors
from the entrance doors). Cabinets are securely closed both during shipment
finished in white melamine and the and in the event of severe movement in
counter tops are standard, white a disaster (i.e earthquake, hurricane,
formica-covered bull-nose with integral etc.) situation.
splash guard. A schematic layout is
shown in the attached figure.
1A.2 Cabinets shall be securely Disaster Medical Assistance Corp.
attached to the interior steel studs 5000 N. Parkway Calabasas, Suite 107
using steel supporting brackets Calabasas, California 91302
Wherever needed to provide additional Phone 818-591-8872
strength and stability during shipment. FAX 818-591-8973
Nominally, these brackets may extend
I Page D-7
_ . .. .. ,. u.i , r 1111VL,1' l'2k llI /�.L11',
SzENERA-LQR
JG'W x ]1"T x Ifi'DFLOWER
7-'ORIAWER
UPPER -,`�';4'
40'W z 02"T x2A'D -TALL 40'W z 02'T x24'D - TALL WA.IEH �+-''
• 1
]G'W x J 1'T.x 24"D
LOWER .DRAWER
ROUNDED
CORNER ON TOP
ROUNDED
CORNER ON TOP
JG'W x 3I"T.x24"D Jp'W x JI'T.x24"D
LOWER - DRAWER LOWER.DRAWER
48"W x 82"T x241) -TALL 4D'W x DTT x24'D -TAIL
lG'W x 11"1 x ICf D ]C W x 35"T x 1G"D
I11 VLH UPPER
5'7 I 40'W x 021 x 24'D -TALL AM x 02"T x 24"O -TALL 36'W x 71'T.x 16"D MAN x 31 1.z I6'D
,• UPPER UPPER
— — — — — — — — — — —
II II
to\Vi:D 5 Ultnw l:R
02^! WHITE PEG GOARD
y 1 1 1 1 WALE
_ olw ING — — L11 INc. C _ 1 SzENER3T48 IA CL L�11
Id
w _ — - _ _ _
fD
m L
d L uT1 ACTnmE LEGS
DISASTEI3MEDI1CAL ASSISTANCE CORPORATION
CABINET DETAILS =EL ANGI E
-WELDED TO
/ CONTAINER-
EXTRA WOOD B it D- iP
FOR AQQITIONAI STR N GHT
(a� CONNECTION
BOLTS
-CABINET TO
STEEL ANGLE-
OPTIONAL
@UMER CASK T
-BETWEEN CABINET '
PIRQYIQIE98ELE2SXA@I
BEISAPIA@LE A STEEL ANGLE-
ABILLTY ND L
PVf31NQSSAN5PQRTATIQN CONSTRUCTION
Hanging all cabinets on the IZFJ-AIL5
wall, and raising the legs off
the floor during transportation,
allow the cabinets to"flex" in STEEL ANQLE aE_Q
conjuclion with the side wall -WELDED TO aQABD for
�� CONTAINER- peg board
If the cabinets were sitting on /
the floor erld attached to the
side wall, and should QQSlNTCRSQP
Ilia side wall deflect Inward,
and the floor deflect upward
while the container Is being EXTRA WOOD B it D- IP
moved (as indicated), FOR A
undo pressure could"squeei' (07ITION I STR
the cabinets and result In
TION Ir
damage.
-CABINET TO
STEEL ANGLE-
presssrrsu BETRAMBLEl S QPTtONAL
]RUBBER G6,9KPT
1Lu(? Posilm / -BETWEEN CABINET
ro
AND STEEL ANGLE-
w
rho - STEEL
_NQt.E
d f3URAQTABLEI.GQ@ -WELDED TO
CONTAINER-
DISASTER MEDICAL ASSISTANCE PACKAGE
E) kp
Security System Specocatzons
1.0 SCOPE phone will provide backup
communications in the event of an
The specifications contained herein actual disaster emergency through an
encompass the labor, equipment, and optional handset.
materials required to install, activate
and monitor a self-contained security 1.1.4 Security monitoring will be
system for the Disaster Medical provided by a nationally recognized
Assistance Package (D.AAP). monitoring service with direct access to
local police.
1.1 Security Monitoring System
1.1.5 At this time installation of
1.1.1 The DMAP shall include a the security system shall be
specially designed security monitoring accomplished at the final site and shall
system that incorporates a single be performed by the security service
indust-rial type "door open" sensor and vendor. However, there may be an
an interior motion sensor and/or shock option to have the container vendor
sensor. We are currently feasibility install the system.
testing the installation of either an IR
or light beam motion sensor or an
alternative shock sensor for the interior
of the container (MOTE: IR and Light
Beam mouon sensors may experience
an unsatisfactory false alarm rate at
high temperatures).
1.1.2 Power for the security system
will be provided by two 12V internally
mounted RV-type, deep-cycle storage
batteries connected in parallel that will
be recharged and rotated as required.
1.1.3 The security system alarms
will include an intemallv mounted and
battery powered siren and a specially Disaster Medical Assistance Corp.
designed cellular phone that is 5000 N. Parkway Calabasas, Suite 107
activated only when the system detects Calabasas, California 91302
unauthorized entrv. The cellular Phone 818-591-8872
phone is also powered by the interior FAX 818-591-8973
storage batteries. This same cellular
1 Page D-10
DISASTER MEDICAL ASSISTANCE PACKAGE
DMAP
External Shelter Specifications
1.0 SCOPE that simply threads through the
extrusion. This one piece extrusion shall
The specifications contained herein run the entire length of the top of the
encompass the labor, equipment, and structure, thereby providing a retainer for
materials required for the fabrication of the vinyl roof covering. (INOTE: In
an easily erectable external shelter to practice, this may be two 9' 2-1/2"
augment the Disaster Medical Assistance lengths placed end to end, since most
Package. available extrusions come only in 16
foot lengths. The other 6' 9-1/2" lengths
2.0 GENERAL remainins may then be used for the side
panels as described in the next
2.1 Permanent Structure Installation paragraph.)
2.1.1 There shall be four, "KEE 2.1.3 Similar permanent
CLAMP" Type C58-6, Swivel Flange installations of the aluminum retainer
fittings permanently mounted on shall be placed vertically at each end of
approximately 6' 2" centers along the the external shelter structure. These
top edge of the DMAP's exterior side shall run from the top intersection of the
wall. The two end flanges shall be structure to approximately I foot from
located the bottom of the structure, or
18' 3-1/2".apart, measuring to the center approximately 6' 9-1/2" in length. This
of the flan-e attaching holes. These will allow sufficient sTound clearance to
fittings will accommodate any vertical thread the sewn-in rope bead up and into
angle while limiting side sway of the the retaining channel on each end of the
structure to only a very small amount. external shelter.
The integral heavy-duty set screws
provide a secure means of fastening the 2.1.4 At the points (2) where the
external shelter's framework to the lower structure attaches to the exterior
DMAP. The external structure consists wall of the DMAP, there shall be a
of 1" EMT having a nominal outside "KEE CLAMP" Type 61-6 "Flange"
diameter of 1.315 inches. fitting permanently installed. The
fitting's heavy duty set screw provides a
2.1.2 Across the top Qust above secure means of fastening the lower end
the four Swivel Fittings) there shall be of the external shelter's framework to
permanently installed an 18' 5" length of the DMAP.
standard aluminum extrusion, which is
specifically designed to retain canvas or 2.1.5 KEE Industrial Products
vinyl awnings using a sewn-in rope bead Inc. is located at 100 Stradtman St.,
Page D-11
Buffalo, NY 14206 Phone (716) 896- manageable bundles and stored in the
5696. DMAP until needed.
2.2 FIT NGS 2.3 2 When completely
assembled, the tubing is securely held in
The external shelter's supporting place by the integral thumbscrews in
structure takes its shape from eight, each of the fittings. The structure is also
1-3/8" special fittings that are sized to made even more solid and secure due to
accept standard I" EMT or Structural the fact that the vinyl covering is
Steel Tubing. As shown in the attached in tension in all directions using
accompanying diagram there are two of bungee cord loops through grommets
each of the following: "FLAT every 18 inches along all edges of the
CORNER" fitting on the ground at each vinyl covering. These bungee loops are
of the outer comers; "PEAK CORNER" pre-installed in the vinyl cover with
fitting at each of the two top corners, special plastic retaining "Washers" to
providing a 12 degree roof pitch angle; reduce setup time to a minimum. The
"TEE" fitting on the ground for each of bungee loops and retaining washers are
the two center posts; and "PEAK available from Jenkins Crafted Canopies
THRU" fittings at the top of each of the whose address and phone number was
two center posts providing the same 12 listed above. In general, there are
degree roof pitch angle. These fittings "Medium" length (i.e., 8") bungee loops
are to be stored within the DMAP in a at all comers and "Small" length (i.e.,
standard canvas or nylon zippered bag. 5") bungee loops at all other grommet
The fittings are available from Jenkins locations.
Crafted Canopies, 3950 Valley Blvd.,
Unit A, Walnut, CA 91789 Phone (909) 2.4 Vinyl Covers
594-1349 and the above fttine names
are in reference to the Jenkins catalog. 2.4.1 The roof cover consists of
one single piece of fitted 12 oz,Fire
2.3 Structural Tubing Retardant Vinyl which has along one of
the long sides a sewn-in rope bead that is
2.3.1. All of the external used to attach the cover along the top of
structural tubing is I" EMT or I" the DMAP container. The other three
Structural Steel Tubing for added edges of the top cover are attached to the
strength if needed There are ten, 6 foot steel framework using the bungee-cord
lengths and six, 10 foot lengths, so there loops every 18" around the perimeter.
should be no chance of confusing which The top cover also has integral flaps on
length goes where. In general, 10 foot the exposed three sides that will drape
lengths run perpendicular to the DMAP over the tubular structure and fasten
to form the top (4 lengths) and the end down to provide a water and wind proof
base structure (2 lengths). The 6 foot seal around the top of the shelter.
lengths run parallel to the DMAP and
form the front wall of the external 2.4.2 The front wall of the
shelter. The tubing is strapped in shelter consists of a single piece of
fitted, 12 oz Fire Retardant vinyl
Page D- 12
attached all around its perimeter to the
steel structure using the bungee-cord 3.3 Tubing
loops spaced at 18" intervals. The center
of the panel shall have an integral door The six 10' lengths and the ten 6'
opening that can be easily secured and/or lengths of 1-3/16" EMIT shall strapped
held open with Velcro strips that are together to prevent movement and shall
appropriately located for this purpose. be stored under the main cabinets on the
interior of the DNIAP.
2.4.3 The two end walls of the
shelter consist of fined 12oz Fire 4.0 FINAL INSTALLATION
Retardant vinyl attached to the DMAP
using a sewn-in rope bead and fastened The following steps are
to the supporting structure using the recommended to facilitate easy setup of
bungee-cord loops spaced on 18" the external structure and vinyl covering.
centers. Where the side walls meet the First, identify the TOP vinyl cover which
front wall there shall be a flap that will is the largest and heaviest of the four
be folded around the vertical tubing vinyl packages. The grommets and
structure and fastened to the front wall bungee loops should be on the underside
with Velcro strips. This will provide a of the TOP piece when installed. Along
wind and water proof closure at each of one edge of the TOP piece is a sewn-in
the exposed comers. rope bead that will be inserted into one
end of the extruded awning rail located
3. STORAGE just above the four Swivel Flanges on
the side of the DN'IAR One person
3.1 Fittings should be assigned to pull the rope bead
through the channel while a second
3.1.1 The eight fittings shall be person carefully guides the bead into the
stored in a zippered bag and located in open end of the channel. It is very
one of the'DMAP interior cabinets. Also important during this step to avoid
located in this bag shall be two 1/4" "bunching" of the vinyl material at the
Hexagon Keys (KEE Part No. 99-6) for point that it enters the channel.
use with the swivel flange attachments. With the top edge of the vinyl
securely fastened in the awning rail, the
3.2 Vinyl Covers and Bungee Loops next step is to attach four of the 10'
structural tubing pieces to the four
3.2.1 The four vinyl covers shall swivel flanges mounted on the DMAP.
be folded and stored in one of the Use one of the hexagon keys stored in
DMAP interior cabinets. Bungee loops the fitting bag to securely tighten these
shall be inserted in all of the grommets fittings. To the other end of these tubes, '
prior to storage to facilitate rapid setup attach "PEAK CORNER" fittings on
of the shelter in the event of an each of the ends tubes and "PEAT{
emergency. The bungee loops are THRU" fittings on each of the two
secured in place using special plastic center tubes. Use care to insure the 12
washers that fit over the loops after they degree peak angle is the fastened
are inserted in the grommets. pointing up the length of each tube to
Page, D-13
Form the roof angle, then ti-h[en each of This piece has bungee cords located
the four thumb screws to hold the around the entire perimeter as well as
fittings in place for the next step. two rows of bungees on the inside
Into each of the four fittingsjust spaced about six feet from each end,
installed, insert six foot lengths of tubing The vinyl I front piece is placed outside
into all remaining joints and tighten all of the steel structure and is fastened with
Of the thumbscrews. At this point the the bungees, starting along the entire top
roof structure is formed and is being edge, then along the bottom and sides
supported by four of the six foot tubes. and, finally, along the two rows on the
The vinyl TOP is laying loosely on the interior. NOTE: The top flap should be
structure at this point. outside and over the front piece and will
Assemble the three remaining six fasten with Velcro to hold the flap down
foot tubes into the two "FLAT and in place.
CORNER" and the two "TEE" fittings to The end pieces are installed by
form the long base of the shelter. Do not first threading the rope beads UP from
tighten the thumbscrews at this point. the bottom of each side channel, with the
Place the base in position near the four grommets and bungee loops toward the
vertical six foot tubes that are supporting inside of the shelter. The top edge of
the roof structure. While one person lifts each side is identified by the fact that it
the roof structure and its four supporting is at an angle to rather than
tubes, the other person aligns each of the perpendicular to the adjacent edges.
four base fittings so that when the roof is When the rope bead is fully inserted into
lowered, the vertical tubes are inserted the channel, the top bungee loop is
into their respective base fittings. When fastened to hold the side up while the
all four tubes are in place, tighten the remaining bungee loops are fastened.
thumbscrews. NOTE: The top flap should be outside
The final framework construction and over the side piece and will fasten
is to insert the remaining ten foot tubing with Velcro to hold the flap down and in
sections into the two "FLAT CORNER" place.
fittings and into the two KEE Flanges Finallv, the end flaps are brought
located along the base of the DMAP. around the corners of the shelter and are
Tighten the thumb screws and the set fastened with Velcro strips.
hexagonal set screws. A door is located in the center of
It is now time to fasten the TOP the front of the shelter. It may be closed
vinyl cover to the framework using the against the elements using the integral
bungee loops. Simply pass the loop over Velcro strip, or it may be held open
the top of the bars and stretch the loop using the attached bungee loops.
over the small ball to secure it. Continue
until all of the TOP bungee loops are
fastened. At this point, the TOP should
be tightly stretched over the framework
and the three flaps should be hanging
freely over the sides.
The next lamest and heaviest
vinyl piece is the front of the shelter.
Page D- 14
l
r
r
I j
Page D-15
EXHIBIT 'E'
DMAP UNIT CONTENTS
(Note: Contents may vary slightly according to geographical location, local conditions and
other site specific requirements.)
Each DMAP Unit shall contain the items listed in pages E 1-6 attached hereto to this Exhibit
E
627/014084-0001/3222642.2 .04/06199 19
Disaster Medical Assistance Package
Equipment and Supplies
=rltlBETRM ::.-.....::::F.::::EtPoly Drum, (filled by City) 2 tea
6 Container, Water, Folding, Plastic, 5 Gal 1 4 lea
7 Cups, Paper, Cold, 50/Pkg 4 IPkgs
8 ,Cups, Paper, Hot, 50/Pkg T4 ",Pkgs
9 ,Garden Hose, 100 Ft 1 yea
10 "Purifier & Preservative, 5 year, 2 !ea
11 "Water Drum Wrench 1 lea
12 !Water Pump
2 lea
13 WARbLTH/Rr nuu�TS/HEdTING . .
14 Blanket, Emergency 1100 lea
15 "Blanket, Fabric, Blend, Absorbant l 20 lea
16 !Hand-warmer
1-00 ;ea
17 Heater, if required, subject to local safety codes 2 :ea
18 Pcncho, One Size Fits All100
19 ;LIGHTS NG &' ELECTRICAL POWER '..:. .:.., .... . :.: . .:;...Ft: ....
::: .....:. ...
20 Battery, "AA" Cell, Box of _12 .2 2 (Boxes
21 !Battery, "C" Cell, Box of 12 2 !Boxes
22 'Battery, "D" Cell, Box of 12 5 "Boxes
23 iCalculator, Solar/battery Powered 1 lea
24 lCo-fee Maker, 30 Cup_ (Coffee & Hot Water) 2 lea
25 ;Container, Gasoline (.:errp Can, 5 Gal, filled by City) I 2j ea
26 Fuel Siphon. I ' !ea
27l Gasoline Powered Generator, 5 kw, 110V AC l 1 lea
28 ?xtension Cord, l2 gacce, With Ground, 100 Ft 4 lea
29 Extension Cords, 15 ' l 6 :ea
30 Fans (for units without the new heater/air conditioner unit) 2 lea
31 "Flashlight, Explosion Proof 3 lea
32 !Flashlight, Industrial Heavy Duty 12 lea
33 !Flashlight, Multipurpose Lantern 1 10 lea
34 :Heavy Duty Tuncticn Boxes (4 outlets each) 1 2 !ea
35 ;Light Sticks 12 Hour l 30 lea
36 'Light Stacks 30 Min 20 lea
37 :Lights, Halogen, with Stands/250 Watt 4 lea
38 Matches (Box) Waterproof 10 lea
39 !Nuwitk 120 hour Candles 6 lea
41 :Surze Protector I 1 lea
42 ;Wheels, Do1'_y,for Generator 1 lea
43 ADMINISTRATIVE SUPPLIES AND EQUIPMPNT.
44 'Chairs, Folding I 4 ea ,
45 Clip Bcard
l 2 lea
46 Grcund Cloths, 10'x12 ' (Blue Polv) 1 10 lea
1 12/16/96
Disaster Medical Assistance Package
Equipment and Supplies
B E F
1 . ITEM.: OTY
..[ ..:.:.:
2
3
47 'Magnifying Glass j 2 Tea
48 Notebook, With Instructions & Checklists j 2 ea
49 .Paper, Pads, Legal, Ruled I 6 lea
50 ,Pens (Ball Point) , Box of 12 I 2 Boxes
51 'Pens, Marking, Permanent (Black, Red & Blue) 2 ea color
52 :Stools, folding 4 ea
53 ;Storage Boxes I 24 lea
54 ITab1e, Folding 6 ft. 2ea
... .. ,.... .. : :
�.. ,...
55 SA:lITATION & HYGIENE
56 [Bags, Disposable Plastic, With Ties I 24 Iea
. 57 IBasin, Plastic
4 ea
58 !Bucket (2 gallon) 1 2 lea
59 !Chlorine Bleach, liquid (unscented) l 1 lquzrt
60 'Privacy Screen, Erectable I 2 ea
61 -iSanitar✓ Napkins - 24 count 1 Box
62 Scat, Bar j 4 lea
63 :Soap, Li=id, Arm;- Bacterial 4 lea
64 ;Tissue, Facial j 12 lea
65 :Tissue, Toilet, Biodegradable, 140 Sheets per roll 24 ea
66 !Toilet, Chemical, Hassock Model
I 2 ea
67 Tcwe'-s, Paper, Poll ! 12 lea
68 1 Trashbacs, 30 Gallon w/Ties, Pkc Of 120 2 ]Boxes
69 Waste Ccntairer, 3oGal2 lea
70 TOOLS & WOR.S SCFPPLZES. ...
. .... :::::::.:....... .
71 Anchors, Concrete 12 lea
72 Czaw'car l 2 lea
73 'Grease, Lic_htweight, Can 1 lea
74 jHardwir.ch, "come along" 1 Iea
75 iHatch et j, 2 lea
76 'Knife, Folding, General Puro_ ose, Belt Adaptable 6 lea
77 :Ladder, 6 Ft Step I 1 lea
78 ;Mallct, Rubber, Heavy_ Duty 2 lea
79 Race, 50 Ft, Braided Plastic 1 4 lea
80 'Shovel, Survival, Multi-Purpose I 2 lea
81 Sledce1==er I 1 lea
82 Spikes, 10" 1 12 lea
83 'Tape, Duct, 100 Ft Roll 1 3 lea
84 .Tool Bcx w/ Assorted Tools (Pliers, Hammer, Wrench, etc. ) I 1 lea
85 COMMUNrCATIONS AND SECURITY
86 Balloon, Foil, Emergency, Helium With 200 ft Tether 2 lea '
87 Battery, 12 v, RV Storage Type (Deeo Cycle) I 2 lea
88 =lares, Assorted i
2 12/_4/96
Disaster Medical Assistance Package
Equipment and Supplies
A B E P
1 1:TEM
4z
Y.
89 ,Security Svstem, Self-contained, w/ Siren 1 ea
90 :Battery, Cellular So_ are 1 ea
91 !Cellular Phone w/12 Volt Adapter (Presently for exclusive I 1 lea
92 use of security system. Security company is 'developing
93 'handset for phone to be added when completed. )
94 !Fire Extinguisher 2 ea
95 .Megaphone - 15 Watt 1 ea
96 iRadio CB or Ham (Option) 1 ea
97 iRadio, Portable, AM/FM 1 2 lea
98 !Signal, Warning 12 'xl2 ' , Green Cloth 1 ea
99 iSignal, Warning 12'xl2 ' , Red Cloth lea
100 Signal, Warning 12 'x121 , Yellow Cloth 1 ea
101 jWhistle, Signal1 6 lea
102 PERSONAL SAFETY'',. -
103 :Goggles, Eve, Safety 6 lea
104 'Gloves, Leather Work, Pair, Assorted Sizes j 18 1pair
105 :.Hat, Hard Safety - 6 Point Sus_uLnsion 12 lea
106 Tate, Caution, Yellow Plastic, Imprinted ! 1 lea
107 ;Vest, Orange Reflective l 24 lea
108 SL'2PORT.EQUSPI•CNT ' - `
109 Cot, Folding
1101 Shelter, erectable 10' x 20' OR at DMAC's option, in lieu ! 1 lea
11111 Of the erectable shelter, a drop doown shelter attached
112l .to the OM C unit itself is being developed in order
113 to expand the DMAP's capacity to treat casualties.
114Tarpaulin 4 'x16 ' Neutral
1 lea
116 Can Opener (manual) I 1 lea
117 ;Coffee, 3 Lb Can 3 ea
118 iCreamer, Cartons 2cartons
119 !Food Bars, Energy 200 lea
120 Gatorade mix 100 IPkgs
121 Insect Trap, Activated (in some locations) 5 lea
K241
'Mirror, Steel 1 1 ea
'?edialvte m' x 50 IPkgs
Sugar, Packets, 100/Box 1 2 jBoxes
Table Salt 1 Box
126 Tea Bags, 10C/Box 1 Boxes
127 'Viney^ar 1 jEottle
.. ... .................................. : . ..........;...;...,.;............,. ,...,;..._..,...:....... . _. ..
128 3ANU AGES, DRESSINGS ATID TAPES
129 Bandace, Ace 4" l _00 lea
1301 Bandace, Butterfly, Medium, Box of 100 1 BOX
3 12/16/96
Disasit Medical Assistance Packao
Equipment and Supplies
A B E F
1 :: .I'CEM.:::: .......... .
131 ;Bandage, Elastic Knuckle (Multi Purpose) , Box of 200 1 1Box
132 ;Bandage, Elastic, Large Patch, 2"x3", Box of 100 1 ;Box
133 ;Bandage, Fingertip, Box of 200 1 1 1Box
134 ;Bandage, Self-Adhesive Wrap (5 yds x 2") 1 24 lea
135 �8andage, Triangular, Multi-Purpose, 52"x37" 49 lea
136 IBand?.ids (Box of 750) 1 Box
137 ;Betadine Scrub Solution 1 Bottle
138 !Cotton Balls. Box of 100 1 10 !Boxes
139 (Cotton Tip Swabs, Box of 90 12 (Boxes
140 ,Dressing, Blood-stopper Trauma Sling-type 12 lea
141 !Eve Patches1 15 lea
142 (Gauze, 4"x4", Box of 12 Dozen 1 1BGx
143 IFydrocortisone Ointment 1 3 TTubes
144 IEydrogen Peroxide (58) 1 1 lsott'_e
145 'Ointment, Bacitracin/Llecmvcin/Polymyxin Antibiotic 1 144 (Tubes
1461 !Gauze, Rolled, Box of 12 Dozen 1 (Box
147 Pad, Eve 1C0 lea
148 Petroleum Jelly I 4 !Tubes
149 !Surgipad Combine Dressing 11C0 lea
150 !Tape Type Plaster casts 5 lea
151 !Tape, Cloth, Tricut (Three Widths on a roll) 12 lea _
152 ITcurn'cuet 5 !ea
iLs 31 Towelette, Benzalkcnium Chloride, Box of 1,000 1 (Box
154 DISPOSABLES .. ...:. ...:.:..:::':s:..!
155 'Alcohol, 708 16 oz 12 lea
156 :Antimicrobial Seao 1 6 lea
1571 ;Bacitracin (Box of 100) 1 2 !Boxes
158 :Basic Sclution administration kits, in quantity to ! 1 Icase
159 ;reflect desired a=cunts of solution. 1
160 !Betadine Bottles, Box of 24 1 !Box
161 !Cold Pack, Instant Ice 50 lea
162 !Colostomy Bags 1 lBox
163 'Dextrose 5%, 250 mi 1 12 lea
1641 Dextrostix 24 lea
1651 Envirocide Disinfectant 12 ;ea
166 ,Eye Wash, 4 oz Bottle ! 12 lea
167 .Gentamycin (ophthalmic solution) 1 6 lea
168 ;Gloves, Non-Sterile (Box of 100) 1 10 !ea
169 Gloves, Sterile, Pair (Size 7 1/2) 1C0 iea
170 !Instaglucose 12 !ea
171 'Pads, Alcohol Med, 100/Bcx 1 10 !Boxes
1721 'Saline (0.9%) 500 ml 12 ;ea
4 12/16/96
Disaor Medical As Packoe
Equipment and Supplies
T
B E F
ITEM ... .".,.. .,.: .:.. ..... ..._:.:...:..:-.: :... QTy
173 'Saline (0.98) 1000 ml 12 lea
174 lwater, Sterile, packaged in 1 litre containers 1 12 lea
175 PATIENT IDENTIPICATION ..... .... .._ , ....:...:::r::.::::-:.:-..:."
176 ITriage Tags, Pkg of 100 2 IPkgs
. ....:........I........-........................,...:: :::.,.....-.,.....,..,..,... "-"..,.,,..,............::.:,...,..,,..:_, ..
177 PERSONAL PROTECTION
178 !Surgical Caps (M & L) 24 lea
179 :surgical Gowns (M & L) 25 ea _
180 ;Surgical Masks j 50 lea
181 (Under Patient Protection Sheets - Blue l 50 lea
. ..: ...
182 MEDICAL ....
183 Backboard w/Restraint Straps 1 lea
164 !Bag-valve-mask device i 4 lea
185 Biohazard Bags 1 100 ea
186 !Blanket, Burn ! 10 lea
1871 !Blccdpressure Cuff 2 lea
1881 !Cadaver Bags 4 iea
189 :Chest tubes with insertion setups ! 6 iea
190 ;Container, Sharps, Red I 1 lea
191 ;CPR Kit 1 12 lea
1921 IDe:ibrillator/EKG With Monitor` - Portable 1 1 lea
193 E.M.T Stainless steel Utility Scissors l 6 lea
1947 Electronic Thermometer 1 3 lea
195 Electrcnic 'Thermometer Sheaths, 50/Pkg I 10 IPkgs
1961 Eadotracneal tubes (adult) 4.0, 4. 5,5.0, 5.5,6.0,6.5,7.0,8.0 1 2 lea
1971 Enaotracheal tubes (child) 2.0,2. 5,3.0,3.5 2 iea
1981 Pe^,oral-block needle (20 gauge X 17.8cm) 1 6 lea
199 ;Forceps/Scissors Kits 6 lea -
2001 Intravenous Catheters - 20, 18 & 14 gauge - 12 each 1 36 lea
201 !Lancing device l 1 lea
202 INascoharyngeal airway tubes (adult) assorted sizes 1 6 lea
203 asopharyngeal airway tubes (child) 1 6 lea
204 !Neck Collars (Firm, Pediatric) 1 2 ea
205 ;Neck Collars (Firm, Adult) Lea
206 :Needles (Assorted Gauges) 200 iea
207 :NP Airways 4 ::ea
2081 ;Orcoharvngeal airway tubes (adult) assorted sizes 6 lea
209 .oropharyngeal airway tubes (child) 6 lea
210 ;Oxygen (Adaptable to local needs) 1
211Safety Dins (Assorted sizes) 144 l
l
212 'Sa'_ine Locks (Hecerine) 2 lea
2131 :Scalpel Blades, Assorted (Box of 100) 1 (Box
2141 'Scalpel Handles 6 ea
5 12/16/96
i
Disaster Medical Assistance Package
Equipment and Supplies
a a s Y
1
:. STEM QTY.;�.>::[;: i :
2
3
215 '!Scouring Powder i 1 lCa,
216 (sharps Container 1 ea
217 iSilvadene Cream, (Jar) 5 lea
218 'Snake Bite Kit 2 ea
219 ISoao substitute 2 (Bottles
220 iSoill kit 1 ea _
221 ',Solint, Arm 50 ea
222 iSalint, Hand & Wrist 25 ea
223 ISolint, Leg 25" 50 ea F
224 Stainless Steel Bandage Scissors 6 ea �.
225 istethoscooe 3 ea
226 'Stretcher 4 lea
227 +Table, Portable Padded Procedure '_ lea
226 (Tongue Depressors 1 3 'Boxes
229 'Tracheotomy Kit I 4 ea
230 ,Tweezer, Stainless Steel 6 lea
231Urinal, Male 2 lea
232 Urinal, Female (Fracture Pans) 2 !ea
233 jVenoset, 48/Case 1 (Case
234 N�DSCIRES ,
235 !antacid, low sodium (100 count) 2 !Boxes
236 Antihistamines (liquid) 2 ;Bottles
2371 Aromatic spirits of ammonia (Breakable capsules) 1 .Carton
238 'Aspir'a
500
239 Blood Glucose strips 1 (Box
240 :Ibunrofin ; 400
241 �Kaocectate 1 Bottle
242 ANCIIJARY TRAUMA UNIT, (INCLUDEDj .. ..
243 :Tote Bags, Self-Contained, for use away from 2 tea
244 DMAP location. *The contents of these emergency bags
245 lwill be fixed without variance. However,
246 Imunicioalities may alter them as they may
247 ;deem advisable to suit local conditions. The precise
248 inature of the contents will follow by separate
249memorandum as they are undergoing revision oresentl .