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HomeMy WebLinkAbout04148 - FAIR HOUSING COUNCIL RIVERSIDE COUNTY CDBG SUBRECIPIENT CDBG R 19490 ti ?ALA9 S City of Palm Springs 41 Community Redevelopment Agency MEMORANDUM Date: August 14, 2003 To: Barbara White, Assistant City Clerk From: John Raymond, Director of Community&Economic Develo, Subject: Closing/termination of expired contracts Yesterday I sent over a long list of expired contracts that had been reviewed by Dale Cook, the Community Development Administrator, with instructions to close the ones indicated. These were mostly CDBG contracts that have expired, the services provided, and the funds paid out. The purpose of this memo is to inform you that I reviewed the list and concur with the recommnendation to close those indicated. Please keep a copy of this memo in the file of each of the ideAified closed contracts. Page: 4 Report: Expired Contracts: Oldest Date= / / and XREF=COMMUNITY&ECONOMIC DEV-Summary July 24, 2003 Contract umber Description tion Approval Date Expiration Date Closed Date A4016/ 1998-99 CDBG Subrecipient Agreement 08/11/1998 08/01/1999 Contractor:Food In Need Of Distribution Insurance Status: A policy has Expired. /" XREF: COMMUNITY&ECONOMIC DEVELOPMENT Service: In File A4138, 1999-2000 CDBG Subrecipient 09/08/1999 09/01/2000 Contractor :Shelter From The Storm Insurance Status: Certificate and Policies are OK C'd XREF: COMMUNITY& ECONOMIC DEVELOPMENT iZ2� �S Service: In File �1 1�� � A4145 CDBG 1999/2000 Subrecipient Agreement 10/18/1999 10/01/2000 Contractor:Boys &Girls Club Insurance Status: Certificate and Policies are OK XREF: COMMUNITY& ECONOMIC DEVELOPMENT pal Service: In File A4146 CDBG 1999/2000 Subrecipient Agreement 10/11/1999 10/01/2000 Contractor :Mizell Senior Center Insurance Status: A policy will expire soon. f XREF: COMMUNITY& ECONOMIC DEVELOPMENTS S Service: In File EJ7`�/ A4147,.� 99-OOSubreapientAgr 10/11/1999 10/01/2000 / Contractor :P.S. Youth Center Insurance Status: A policy will expire soon. XREF: COMMUNITY& ECONOMIC DEVELOPMENTi/�L edJi�ricw/ Service: In File A4148v CDBG 999-2000 Subrecipient Agreement 10/11/1999 10/01/2000 Contractor :Fair Housing Council Of Riversode County Insurance Status: Certificate and Policies are OK XREF: COMMUNITY& ECONOMIC DEVELOPMENT )Service: In File � A414 CDBG 1999-2000 Subrecipient Agreement f6 `03' P 9 10/11/1999 10/01/2000 Contractor :Food In Need Of Distribution Insurance Status:A policy has Expired. XREF: COMMUNITY& ECONOMIC DEVELOPMENT 42Z J :Y Service: In File Fair Housing Council of Riverside ►- • County Subrecip CDBG-Fair Housing Services AGREEMENT#4148 SUBRECIPIENT AGREEMENT R19490, CM signed 10-I1-99- THIS AG 'BMENT herein gre ent") , is made and entered into this day of / , , 19�, by and between the CITY OF PALM St NGSY (h '°� ' City a municipal corporation, and FAIR HOUSING COUNCIL OF RIVERSIDE COUNTY, INC. , (herein "Provider") . WHEREAS, the City has entered into various funding agreements with the United States Department of Housing and Urban Development ("HUD") , which agreements provide funds ("CDBG Funds") to the City under the Federal Housing and Community Development Act of 1974 (42 U.S.C. Section 5301 et seq. ) , as amended from time to time (the "Act") , and the regulations promulgated thereunder (24 C. F.R. Section 570 et seq. ("Regulations") ; and WHEREAS, the Act provides that the City may grant the CDBG Funds to nonprofit organizations for certain purposes allowed under the Act; and WHEREAS, the Provider is a nonprofit organization which operates a program which is eligible for a grant of CDBG funds and the City desires to assist in the operation of the program by granting CDBG Funds to the Provider to pay for all or a portion of those costs incurred in operating the program permitted by the Act and the Regulations on terms and conditions more particularly set forth herein; NOW, THEREFORE, the parties hereto agree as follows : 1. 0 SERVICES OF CONTRACTOR. 1. 1 Scope of Services . In compliance with all terms and conditions of this Agreement, the Provider shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this .reference. Provider warrants that all services will be performed in a competent, professional and satisfactory manner. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction. 1 .3 Reports. No later than ten (10) days prior to any payment date specified in Section 2.2, within ten (10) days following the termination of this Agreement, and at such other times as the Contract Officer shall request, Provider shall give the Contract Officer a written report describing the services provided during the period of time since the last report and accounting for the specific expenditures of contract funds hereunder, if applicable. At the times and in the manner required by law, the Provider shall provide to the City, the Department of Housing and Urban Development, the Comptroller General of the United States, any other individual or entity, and/or their duly authorized representatives, any and all reports and information required for compliance with the Act and the Regulations. 2.0 COMPENSATION. 2 . 1 Contract Sum. The City shall pay to the Provider on a reimbursable basis for its services a sum not to exceed TWENTY-SEVEN THOUSAND THREE HUNDRED SEVENTEEN DOLLARS ($27, 317. 00) (the "Contract Sum") in accordance with the Budget attached hereto in Exhibit B and incorporated herein by this reference; and as herein provided. The budget cost categories set out in Exhibit B are general guidelines and if mutually agreed by both parties, may be amended administratively by no more than 10%, without the requirement of a formal amendment to this Agreement, but in no event shall such adjustments increase the Contract Sum. The Provider shall submit to the City monthly statements on reimbursable expenditures pursuant to the attached Budget along with pertinent supporting documentation. The City shall promptly review the monthly expenditure statements and, upon approval, reimburse the Provider its authorized operating costs . 2 .2 Payroll Records. In cases where the contract sum will reimburse payroll expenses as part of operations, the Provider will establish a system of maintaining accurate payroll records which will track daily hours charged to the project by the Provider' s respective employees, as set forth in OMB Circular A-122 Attachment B. 6. 2. 3 Draw Downs . Failure by Provider to request reimbursement or encumbrance of at least 25% of the total grant by the end of each fiscal year quarter (September 30, December 30, March 31, and June 30) shall result in the immediate forfeiture of 250 of the total grant. 3.0 COORDINATION OF WORK. 3. 1 Representative of Provider. The following principals of Providers are hereby designated as being the principals and representatives of Provider authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: BOARD OF DIRECTORS OF THE FAIR HOUSING COUNCIL OF RIVERSIDE COUNTY , INC . 3600 Lime St . //613 , Riverside , CA 92501 3 .2 Contract Officer. The Contract Officer shall be such person as may be designated by the chief administrative officer of City. 3.3 Prohibition Against Subcontracting or Assignment. Provider shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of the City. 3. 4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Provider, its agents or employees, perform the services required 2 y • herein, except as otherwise set forth herein. Provider shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Provider shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4 .0 COMPLIANCE WITH FEDERAL REGULATIONS. 4. 1 The Provider shall maintain records of its operations and financial activities in accordance with the requirements of the Housing and Community Development Act and the regulations promulgated thereunder, which records shall be open to inspection and audit by the authorized representatives of the City, the Department of Housing and Urban Development and the Comptroller General during regular working hours . Said records shall be maintained for such time as may be required by the regulations of the Housing and Community Development Act, but in no case for less than three years after the close of the program. 4 .2 The Provider certifies it shall adhere to and comply with the following as they may be applicable: (a) Submit to City through its Economic Development Division monthly reports on program status; (b) Section 109 of the Housing and Community Development Act of 1974, as amended and the regulations issued pursuant thereto; (c) Section 3 of the Housing and Urban Development Act of 1968, as amended; (d) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and implementing regulations at 41 CFR Chapter 60; (e) Executive Order 11063, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107; (f) Section 504 of the Rehabilitation Act of 1973 (P.L. 93-112) , as amended, and implementing regulations; (g) The Age Discrimination Act of 1975 (P.L. 94-135, as amended, and implementing regulations; (h) The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition at 24 CFR Part 42; 3 V 1 (i) The labor standard requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issued to implement and requirements; (j ) The Program Income requirements as set forth in 24 C.F.R. 570.504 (c) and 570. 503 (b) (8) ; (k) The Provider is to carry out each activity in compliance with all Federal laws and regulations described in 24 C. F.R. 570, Subpart K, except that the Provider does not assume the City' s environmental responsibilities described at 24 C. F.R. 570. 604; nor does the Provider assume the City' s responsibility for initiating the review process under the provisions of 24 C.F.R. Part 52; (1) Executive Order 11988 relating to the evaluation- of flood hazards and Executive Order 11288 relating to the prevention, control and abatement of water pollution; (m) The flood insurance purchase requirements of Section 102 (a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) ; (n) The regulations, policies, guidelines and requirements of 24 CFR 570; the "Common Rule", 24 CFR Part 85 and subpart J; OMB Circular Nos . A- 102, Revised, A-87, A-110 and A-122 as they relate to the acceptance and use of federal funds under the federally-assisted program. (o) Title VI of the Civil Rights Act of 1964 (P.L. 88- 352) and implementing regulations issued at 24 CFR Part 1; (p) Title VIII of the Civil Rights Act of 1968 (P.L. 90-284) as amended; and (q) The lead-based paint requirements of 24 CFR Part 35 issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq. ) ; (r) Maintain property inventory system to numerically identify HUD purchased property and document its acquisition date as is set forth in OMB Circular A-110 Attachment N Property Management Standard 6d. (s) Reversion of asset. Upon the Expiration of the agreement, the subrecipient shall transfer to the City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Additionally, any real property under the 4 subrecipient' s control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the subrecipient in the form of a loan) in excess of $25, 000 is either: (i) Used to meet one of the national objectives in Section 570 .208 (formerly Section 570 . 901) until five years after expiration of the agreement, or for such longer period of time as determined to be appropriate by the City; or (ii) Not used in accordance with paragraph (s) (i) above, in which event the subrecipient shall pay to the City an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the City. (No payment is required after the period of time specified in paragraph (s) of this section. ) (t) Such other City, County, State, or Federal laws, rules, and regulations, executive orders or similar requirements which might be applicable. 4 .3 The City shall have the right to periodically monitor the program operations of the provider under this Agreement. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. The Provider shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against claims for injuries against persons or damages to property resulting from Provider' s acts or omissions arising out of or related to Provider's performance under this Agreement. Provider shall also carry Workers ' Compensation Insurance in accordance with State Workers' Compensation laws. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' prior written notice of the proposed cancellation to City. A certificate evidencing the foregoing and naming the City as an additional insured shall be delivered to and approved by the City prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Provider' s obligation to indemnify the City, its officers, or employees . The amount of insurance required hereunder shall be as required by the Contract Officer not exceeding Five Hundred Thousand Dollars ($500,000) . 5 5.2 Indemnification. The Provider shall defend, indemnify and hold harmless the City, its officers and employees, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys ' fees, for injury to or death of person (s) , for damage to property (including property owned by the City) arising out of or related to Contractor' s performance under this Agreement, except for such loss as may be caused by City' s own negligence or that of its officers or employees . 6. 0 DISCRIMINATION, TERMINATION, AND ENFORCEMENT. 6. 1 Covenant Against Discrimination. Provider covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them that there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, physical or mental disability, national origin, or ancestry in the performance of this Agreement. Provider shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, physical or mental disability, national origin, or ancestry. 6.2 Term. Unless earlier terminated in accordance with Section 6.3 of this Agreement„ this Agreement shall continue in full force and effect until completion of the services, but not exceeding one (1) year from the date hereof. 6.3 Termination Prior to Expiration of Term. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to the other party. Upon receipt of the notice of termination the Provider shall immediately cease all services hereunder except as may be specifically approved by the Contract Officer. Provider shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and City shall be entitled to reimbursement for any services which have been paid for but not rendered. 7.0 MISCELLANEOUS PROVISIONS . 7 . 1 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below, or such other addresses as may from time to time be designated by mail. TO CITY: City of Palm Springs 3200 East Tahquitz Canyon Way Palm Springs, California 92263 Attn: City Manager 6 WITH COPY TO: Rutan & Tucker 611 Anton Blvd. , Suite '1400 Costa Mesa, California 92626-1998 TO CONTRACTOR: Rose Mayes Fair Housing Council of Riverside (:minty, Inc. P. 0. Box 1068 Riverside, CA 92502 7 .2 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written. CITY F PALM SPR S LIFORNIA Dated: � �/ By: ty Mana er ST: APPPOVED BY THE aw MANAGER Cty Clerk. 0 APPROVED AS TO FORM: RUTAN & TUC ER XCity &ttorney CONTRACTOR: q FAIR HOUSING COUNCIL OF RIVERSIDE COUNTY INC Dated: / -��-/�/� By: e _ ------ - Na e: Jack Stevens T'tle': Chairman�o f the Board By /Nae y Title: Treasurer - - (Corporations require two NOTARIZED signatures; one from each of the following-: - - A. Chairman of Board, any Vice President; AND B. Secretary, Assistant- ,,,"- Secretary, - Treasurer, Assistant Treasurer, or Chief Financial Officer. ) - 7 CALIFORNIA ALL-PURPOO ACKNOWLEDGMENT • State of C V-^a"L� County of �� 1 t On :D l��l C� before me,3yrT1 b- T✓)rn-a 1) , K\b u'V-1 G Date I Name and The of Officer(e.g.,"Jane Doe,Notary Public" personally appeared S4-e— `�YO Name(s)of Signers) -8-personally-known-to-me--OR-T�rproved to me on the basis of satisfactory evidence to be thep-ersonK whose nameT9, is/arEEsubscribed to the within instrument and acknowledged to me tha(pswKy executed the _ same is1 rAh�irauthorized ca acit %s), and that by SHE'� is7 /thh-air_signature� o rs n the instrument the peon" , RI D.INMAN or the entity upon behalf of which the person(s�acted, FF�u� Commission#California �K� �=� Nptary Pudlic— alito executed the instrument. Riverside County My Comm.Expires Jun e,zoos WITNE` hand fi7J� icia seal. i Signature of Notary Public - OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document ' Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Signer's Name: ❑ Individual ❑ Individual ❑ Corporate Officer ❑ Corporate Officer Title(s): Title(s): ❑ Partner—❑ Limited ❑ General ❑ Partner—❑ Limited ❑ General ❑ Attorney-in-Fact ❑ Attorney-in-Fact ❑ Trustee ❑ Trustee MMM ❑ Guardian or Conservator PW ❑ Guardian or Conservator ❑ Other: Top of thumb here ❑ Other: Top of thumb here Signer Is Representing: Signer Is Representing: ©1994 National Notary Association•8236 Remmet Ave.,P.O.Box 7184•Canoga Park,CA 91a09-7184 Prod,No.5907 Reorder.Call Toll-Free 1-800-876-6827 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT �Y�•�.�;.✓✓✓.L�..-.�...��-.�.,>:.!-S„r'a�?_���-.��r-r.,�Fi��.tt2�(rc-:C>�i,-,�^z+^✓?,^f.'c'�t�2,M�.C;�Y�w�.^� ^�CC�F.r-,>t`.n�.� State of California � �7 ss. Countyof On zyaa J , before me, 8)01uQ21D Z. b ' Date Name an Title of (e g.,"Jane No tary olary Public") /� and O �u11 personally appeared rZR7 ,i a L.Z) /&,/7)/IJ I i - Name(s)of Signore) F�I ❑ personally known to me proved to me on the basis of satisfactory evidence < to be the persons' whose nameX is m subscribed to the within instrument and N, his m acknowledged to me tha�hee sfaef hey executed RONALD L.PURr.ET" _ ' the same in er/their authorized Commissions 1074tV7 ;3 capacity(Notary c T�s�, and that by h i /kierFtlaeir Riverside County signature>on the instrument the persol or Mycornm.G�oire5 Oct,9,1999 the entity upon behalf of which the person'} � it acted, executed the instrument. I WITNESS my hand and official seal. ill �Ir�2 4v 24A21,_+, Place Notary Seal Above Signature of olary ERnflo - OPTIONAL jl Though the information beloty is not required by law, it may prove valuable to persons relying on the document fi and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: I Signer(s) Other Than Named Above: Capacity(fes) Claimed by Signer �1 Signer's Name: ❑ Individual >� Top of thumb here ❑ Corporate Officer—Title(s): r, ❑ Partner—❑ Limited ❑ General I� ❑ Attorney in Fact �rC ❑ Trustee ❑ Guardian or Conservator ❑ Other: 3 il Signer Is Representing: )1 �C f�> t ..._ C%�✓y._(:_::�'-�,�-cw�'w�%w'4w�:=����^���('�_ wv.�caJs�c.�•��-ctiv'�C..,c,`,c.�,.�•....�--�—,...��`;- 41 1997 National Notary Association•9350 De Solo Ave PO.Box 2402•Chatsworth,CA 91313-2402 Prod No 5907 Reorder Call Toll-Free 1-800-876-6827 Scope of Services to be Provided The Fair Housing Council of Riverside County, Inc., (Council) proposes to offer a full menu of fair housing services that promote the fair housing rights and obligations as defined and articulated under the Federal Fair Housing Act and the California state law enactments under the Rumford and Unruh Civil Rights Acts. The primary goal, mission ,and objective of the Council is to give impetus to, and actualize activities which affirmatively further fair housing rights of all persons to equitable housing opportunities and choices. 'This will be accomplished through the following three component areas under both ANTI-DISCRIMINATION and LANDLORD/TENANT services. <1> Education <2> Training and Technical Assistance <3> Enforcement Through component activities, a cohesive approach to fair housing services will be accomplished which links educating the public, to assisting them with achieving compliant housing practices, to ensuring enforcement appropriate to non-compliant housing practices. ANTIDISCRIMINATION SERVICES <1> Education Component (Discrimination) Educating the general population, and more particularly, those persons covered under the seven federally protected classes and others under state law, ranks among the most important activity conducted by the Council. Without knowledge about rights and responsibilities under fair housing laws, many persons in our society will not be aware of the protection which they are afforded or the standards which must be maintained. Outreaching to these citizens and educating them about their housing rights and responsibilities are crucial activities of the education component. This is a never-ending process. All major studies continue to document that,for the most part, illegal housing discrimination is more often directed to those persons in our society representing the very low, low, and moderate income households or other special needs groups. Through outreach and education activities, victims of past or future illegal housing activities will be empowered to assert their individual rights. They will be further armed with personal knowledge which will enable them to either prevent their own victimization or pursue appropriate remedies when faced with discriminatory housing practices. SIGNIFICANT ACTIVITIES OF THE EDUCATION COMPONENT WILL BE: ♦ Disseminate fair housing literature (anti-discrimination) to the general population. ♦ Conduct educational fair housing presentations to school, civic, government,church,social and service organizations upon request. ♦ Provide fair housing educational presentations to property owners, tenants, realtors, bankers, developers. ♦ Presentation of major fair housing workshop or seminar. ♦ Individualized educational counseling inherent in the processing of individual discrimination complaints. ♦ Major fair housing outreach activities during the month of April -- National Fair Housing Month. (Poster and Video Contests, Presentation of State of California, Riverside County and Local Municipalities' Proclamations, Fair Housing Awards Reception) <2> Training and Technical Assistance Component (Discrimination) The relative newness of fair housing laws operates to limit the understanding held by the general public and professionals about how to conform their housing practices to comply with the law. Further,these laws continue to be subject to judicial interpretation and the development of regulations of non- judicial entities such as the U. S. Department of Housing and Urban Development. Therefore, training and technical assistance will continue to be a need in Palm Springs. Over the years, the Council has developed and continues to build a state-of-the-art program forfair housing with an acquired expertise made available to the public. Through training and technical assistance activities, real estate professionals, owners, managers, consultants, media professionals, and government and social service organizations will be able to continue to access applicable information and interpretation of such information so as to facilitate a broader and more meaningful public understanding of the law. This training will enable these identified segments of the community to act in pro-active;ways, and gain knowledge about fair housing laws and prevent costly legal liabilities. SIGNIFICANT ACTIVITIES UNDER THE TRAINING AND TECHNICAL ASSISTANCE COMPONENT WILL BE: ♦ Enhance the Council's comprehensive fair housing resource library. ♦ Provide training on fair housing laws and practices upon request by any community and/or private industry group. ♦ Presentation of a major training seminar activity on such fair housing subject matter as is indicated by need. ♦ Assist Palm Springs determine the continuing impediments to fair housing in their respective community, and provide supportive and cooperative input for special program developments such as the Consolidated Plan. <3> Enforcement Component (Discrimination) Since the beginning of operations in 1986,the enforcement component has provided those services which are designed to foster,effectuate and monitor compliance with the federal and state fair housing laws. SIGNIFICANT ACTIVITIES UNDER THE ENFORCEMENT COMPONENT WILL BE: ♦ Initial screening and interviewing of housing discrimination complainant to determine if the problem is a landlord/tenant or a housing discrimination complaint. ♦ Provide investigative and other support assistance to clients in filing and processing of their complaints. ♦ Conduct additional verification and investigation of complaint where indicated. Upon the determination that the threshold jurisdictional question is satisfied (that is, the complaint alleges facts which present a prima facie case of discrimination) the complaint will be processed on its individual merit. The complainant is counseled as to the available options of redress and resolution which include referral to: California State Dept,of Fair Employment and Housing U. S. Department of Housing and Urban Development Private or public attorney for initiation of litigation ♦ Increase the effectiveness of the enforcement component through training sessions designed to strengthen the Council's ability to verify bona-fide housing discrimination complaints. ♦ Through targeted housing audits, ascertain the extent and degree of discriminatory impediments to fair housing in the community and the; impact upon identified protected classes. ♦ Conduct testing of bona-fide discrimination complaints ♦ Work toward the elimination of all identified illegal impediments to free housing choices in the City of Palm Springs. LANDLORD/TENANT SERVICES Legal principles of landlord/tenant relationships are based upon both the laws on real property and the contractual relationships between the owner of the property and the renter in possession. Both parties have rights and responsibilities. The anticipated accomplishments of the Council will be the education of the public regarding landlord/tenant laws and practices;the provision of training,technical assistance and support designed to alleviate or prevent problems; and the appropriate referral in cases involving unlawful detainer lawsuits and the court process. <1> Education Component (Landlord/Tenant) The Council operates on the belief that education serves to empower persons in the community and foster community self-reliance. SIGNIFICANT ACTIVITIES OF THE EDUCATION COMPONENT WILL BE: ♦ Provision of information on landlord/tenant rights and responsibilities in accordance with California Civil Code. Disseminate literature. ♦ Conduct landlord/tenant workshops and educational forums. ♦ Provide intense counseling to walk-in and telephone clients with referrals as required. ♦ Target educational institutions as sites foreducational presentations theorizing that high school, college and technical school students are tomorrow's renters and owners. <2> Training and Technical Assistance Component (Landlord/Tenant) SIGNIFICANT ACTIVITIES OF THE TRAINING AND TECHNICAL ASSISTANCE COMPONENT WILL BE: ♦ Responding to requests for technical training workshops for area realtors,renters and owners. Services under this component will be directed toward the provision of the technical knowledge often required as a basis for problem resolution. Council staff will respond to inquiries regarding: Rental agreement information and interpretations. Explanation of primary obligations under landlord/tenant agreements. Duties to repair or maintain habitable units. Duties to respect property and follow reasonable rules of tenancy. Information respecting proper notice for request for repairs. Explanation regarding types and terms of tenancy. Other questions/answers concerning rent control,security deposits, allowable rent increases,guest rules,late charges,right of entry and inspection, duty of landlord to mitigate damages where notice requirements are not met, substandard housing and code enforcement, retaliatory and constructive evictions and proper eviction procedures. <3> Enforcement (Mediation and Referral Component (Landlord Tenant) As the court system seeks to find new ways to relieve backlogs and meet the increasing demands placed upon it, conciliation, mediation and other non- litigious mechanisms are increasingly effective in problem solving and the enforcement of the parties'rights. This is the main rationale for theCouncil's landlord/tenant mediation services, and it has proven to be an essential and viable sub-component of the Council's overall services. SIGNIFICANT ACTIVITIES OF THE MEDIATION AND REFERRAL COMPONENT WILL BE TO ASSIST SPECIFIC LANDLORDS AND TENANTS TO: ♦ Maintain and retain the tenancy, where possible, to the mutual benefit of both parties. ♦ Maintain effective communications between the parties and foster cooperative problem solving around specific issues. ♦ Provide a non-litigious and inexpensive atmosphere for problem resolution. ♦ Avail themselves of the technical knowledge and resource information available through Council staff. ♦ When it is clear that a client is in the legal process, having been served with a notice of termination or a notice to pay or quit,or after the client has become the plaintiff or defendant in an unlawful detainer proceeding, the Council will assist the client to: Understand the procedures and the required process of the legal system. Identify, locate and secure legal representation as needed through referrals. It is in this area that strong linkages will be maintained between the Council and other community resources such as Inland Counties Legal Services and the private/pro bono segment of the local Bar Association. SPECIAL CONTINUING PROJECTS OF THE COUNCIL ARE: Developing appropriate linkages with regional lending institutions in furtherance of the Community Reinvestment Act goals and objectives. Monitoring of lending institutions via HMDA and CRA compliance reports. Continuing to work with the established Riverside County Human Relations Commission toward the realization of its stated goals. Enactment of county-wide, anti-child discrimination ordinance. Continuing to work with five-point affirmative advertising policy which has been adopted by the primary county and desert cities newspapers. FAIR HOUSING COUNCIL AI IZSME COEWTY INC Funding Source: City of Palm Springs Annual Remaining Cummulative Previousurrettt Budget Balance Expenditures Expenditures PERSONNEL 1 Salaries 15,093.00 15,093.00 0.00 2 Benefits 2,346.00 2,346.00 0.00 Sub-Totals 17,439.00 17,439.00 0.00 0.00 0.00 OPERA77ONS 3 Adminstr 588.00 588.00 0.00 4 Advertise 88.00 88.00 0.00 5 Equip/CaQ 392.00 392.00 0.00 6 Equip/N-Cap 118.00 118.00 0.00 7 Equip/Lease 441.00 441.00 0.00 8 Equip/Maint 59.00 59.00 0.00 9 Insurance 686.00 686.00 0.00 10 Legal 29.00 29.00 0.00 11 Memship/Dues 54.00 54.00 Mo 12 Office Supply 294.00 294.00 0.00 13 Postage 392.00 392.00 0.00 14 Print/Repro 294.00 294.00 0.00 15 Publ/Subscrip 98.00 98.00 0.00 16 Rent/Utility 2,352.00 2,352.00 0.00 17 Sundry 980.00 980.00 0.00 18 Telephone 1,470.00 1,470.00 0.00 19 Training 73.00 73.00 0.00 20 Travel/Conf 392.00 392.00 0.00 21 Travel/Mileag 294.00 294.00 0.00 22 Vehicle/Lease 686.00 686.00 0.00 23 Vehicle/Maint 49.00 49.00 0.00 24 Vehicle/0 er 49.00 49. )0 0.00 Sub-Totals 9,878.00 9,878. )0 0.00 0.00 0.00 Totals 27 317.00 27 317.00 0.00 0.00 Please Remit To: Fair Housing Council of Riverside County, Inc. P. O. Box 1068 Riverside, CA 92502-1068 Reimbursement Request # $0.00 Date: City of Palm Springs Ac9R4. CERTIFICATE [ABILITY INSURANCE DATEOV1699 NOV 16 99 SLAVIN 8 ASSOCIATES INSURANCE BROKERS p� S CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY 10261C TRADEMARK ST/P O BOX 2249 P CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS RANCHO CUCAMONGA CA 91729 AF I EDTE DOES NOT BY THE POLICIES SE BELOW. OR ALTER THE COVERAGE PHONE: 909-483-1010 F FAX: 909-483-1080 U 0 r $ 0n Agency Lic# OC38855 COMPANIES AFFORDING COVERAGE INSURED - -- - -RECEIVED'_ — ' Y C NY A NONPROFITS INS.ALLIANCE OF CA. - - - - FAIR HOUSING COUNCIL OF RIVERSIDE COUNTY, INC 0 __PANY B - ---- - PO BOX 1018 (COMPANY C' RIVERSIDE CA 92502 COMPANY D - -- - - e COVERAGES COMPANY - - THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUB THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. JECT TO ALL KSR TYPE OF INSURANCE LTR POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS A�EI C CATS IMMIDCryy GENERAL LIABILITY 99-4421 A ) PR 28 99 APR 28 00 EACH OCCURRENCE X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any On 0,000e Fire) $ 10 CLAIMS MADE X OCCUR A MED EXP(Any One Person) $ _ 10,000 _ PERSONAL BApV INJURY S 1,000,000 S GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE Z.00Q000_ X POLICY PRO PRODUCTS-COMPIOP AGG $ 2,000,000 JECT DD AUTOMOBILE LIABILITY 99-4421 APR 28 99 APR 28 00 COMBINED SINGLE LIMIT ANY AUTO I (Ea acatlent) $ 1,000,000 ALL OWNED AUTOS BODILY INJURY A X SCHEDULEDAUTOS (Per Person) $ X HIRED AUTOS X NON OWNED AUTOS BODILY INJURY $ (Per accident) PROPERTY DAMAGE S GARAGE LIABILITY AUTO ONLY-EAACCIDENT 5 ANY AUTO THAN EA ACC $ AUTO ON AUTO ONLY AGO $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE - --- _—— AGGREGATE $ S — DEDUCTIBLE RETENTION $ ' WORKERS COMPENSATION AND EMPLOYERS'LIABILITY We LIM17 OTH TORY LIMITS ER E L EACH ACCIDENT $ E L DISEASE-EA EMPLOYEE $ E L DISEASE POLICYLIMIT 5 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED PER FORM CG 20 26 'I1 85 AS RESPECTS FUNDING. CERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER. CANCELLATION CITY CLERK SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 30 DAYS WRITTEN CITY OF PALM SPRINGS NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT P O BOX 2743 PALM SPRINGS CA 92263-2743 AUTHORIZED REPRESENTATIVE � Attention: PATRICIA A SANDERS, CITY CLERK U�//��W p�CW—(��� ACORD 25-S(7/97) Certificate# 421 LYN SLAVIN -- 7 4 APR 2 02 9 02 AC01w, CERTIFICAT- OF LIABILITY INSURANCE DAT APR PRODUCER THIS CERTIFICATE IS ISSU A MATTER OF INFORMATION ONLY AND 4 SLAVIN&ASSOCIATES INSURANCE 49 CONFERS NO RIGHTS UPON 1E CERTIFICATE HOLDER. THIS CERTIFICATE 10261C TRADEMARK ST/P O BOX 2249 DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE RANCHO CUCAMONGA CA 91729 POLICIES BELOW. PHONE: 909-483-1010 FAX: 909483-1080 Agency LID#:OC38855 COMPANIES AFFORDING COVERAGE INSURED COMPANY A: NONPROFITS INSURANCE ALLIANCE OF CALIFORNIA' FAIR HOUSING COUNCIL OF RIVERSIDE COUNTY,INC. COMPANY B: PO BOX 1068 RIVERSIDE CA 92502-1068 COMPANY C: iL4 — MAY 1 ZIA"; � COMPANY D: COMPANY E:THrnvppAnpR IS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD_INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICYEFFECTIVE POLICYUPIRATIONIT. LIMITS GENERAL LIABILITY 2002-04221-NPO APR 28 02 APR 28 03 EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any One Fire) $ 100,000 CLAIMS MADE IX] OCCUR MED.EXP(Any One Parson) $ 10,000 A _ PERSONAL B ADV INJURY $ 1,000,000 _ GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG. § 2,600,000 X POLICY n PROJECT —I LOG AUTOMOBILE LIABILITY 2002.04221-NPO APR 28 02 APR 28 03 COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $ 1,000,000 ALL OWNED AUTOS BODILY INJURY A X SCHEDULEDAUTOS (Per perwn) $ X HIREDAUTOS BODILY INJURY $ X NON-OWNEDAUTOS (Per accident) PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHERTHAN EA ACC $ AUTO ONLY: pGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE RETENTION S $ WORKERS COMPENSATION AND WCSTATB- OTHER EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $ E.L.DISEASE-EA EMPLOYEE S E.L.DISEASE-POLICY LIMIT § OTHER: DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPE'CIAL ITEMS CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED PERFORM CG 20 26 11-85 ATTACHED. 10 DAYS NOTICE FOR NON-PAYMENT OF PREMIUM. CERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF PALM SPRINGS EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 30 DAYS WRITTEN P O BOX 2743 NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. PALM SPRINGS CA 92263.2743 AUTHORIZED REPRESENTATIVE Attention: CITY CLERK �COO— ACORD 25-S(7197) Certificate# 10499 LYN SLAVIN 0007646