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HomeMy WebLinkAboutA4156 - RIVERSIDE COUNTY SMOG POLLUTION AIR QUALITY ENHANCE MO 6503 t;EfURNTCn; County of Riverside Fo, _ � ,r y��,�� Air Quality Enhancement Ugh lid �� ��L:��59� AGREEMENT #4156 TSiOFpaA2_I,,;;2E1,RIG. : SERVICE AGREEMENT M06503, 10-6-99 THIS SERVICE AGREEMENT, DATED ( �i 1999, by and between the CITY OF PALM SPRINGS (hereinafter "PALM SPRINGS") and the COUNTY OF RIVERSIDE (hereinafter "COUNTY"); WITNESSETH : WHEREAS, on October 1, 1998, COUNTY issued a Request For Proposals for regional air quality enhancement projects, to be funded from the Coachella Valley Air Quality Enhancement Trust Fund; and WHEREAS, in response to COUNTY'S request, PALM SPRINGS submitted a proposal for a Coachella Valley Air Quality Enhancement Project, which was subsequently reviewed by the Coachella Valley Air Quality Advisory Committee and recommended for funding; and WHEREAS, on June 22, 1999, the Riverside County Board of Supervisors approved the recommendations of the Coachella Valley Air Quality Advisory Committee and authorized the County Executive Office to enter into Service Agreements with the individual project proposers. NOW, THEREFORE, in the joint and mutual exercise of their powers, and in consideration of the above premises and of the mutual covenants herein contained and for other valuable consideration, the parties hereto agree as follows: SECTION 1. DEFINITIONS (a) "COUNTY" shall mean the COUNTY OF RIVERSIDE, a political subdivision of the State of California. (b) "PALM SPRINGS" shall mean the CITY OF PALM SPRINGS. (c) "AGREEMENT" shall mean that certain Service Ageement between the County of Riverside and the City of Palm Springs, dated Q E , 1999. (d) "PROJECT" shall mean the regional air quality enhancement project to be conducted by PALM SPRINGS for positive benefit to regional air quality in the Coachella Valley. SECTION 2. PURPOSE The purpose of this AGREEMENT shall be implementation and operation of a regional air quality enhancement program for the Coachella Valley. The Scope of Work to be performed by PALM SPRINGS pursuant to this agreement is attached hereto as Exhibit "A" and is incorporated herein by this reference. 17-o -3 SECTION 3. COOPERATION BETWEEN PARTIES /"7 COUNTY will cooperate at all time with PALM SPRINGS in connection with PALM SPRINGS'S provision of services as specified in this AGREEMENT. SECTION 4. TERM The term of this AGREEMENT shall run from CL76 , 1999, to June 30, 2000. SECTION 5. ALTERATION No alteration or varioation of the terms of this AGREEMENT shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. SECTION 6. TERMINATION COUNTY may terminate this AGREEMENT upon thirty days written notice to PALM SPRINGS for any of the following reasons: (a) In the event PALM SPRINGS fails to perform the covenants herein contained at such times and in such manner as is herein provided; or (b) In the event there is a conflict with any federal, state, or local regulation, or rule rendering any of the provisions of the AGREEMENT invalid or untenable; or (c) In the event COUNTY, at its sole discretion and at any time, deems that PALM SPRINGS is not acting in compliance with the terms, conditions, and products as specified in the mutually-agreed upon Scope of Work (Exhibit "A"). SECTION 7 DOCUMENTATION OF EXPENDITURES All expenditures made pursuant to the AGREEMENT shall be properly supported by appropriate accounting documents, and such documents shall be maintained in accordance with accepted accounting principles, practices, and procedures. PALM SPRINGS shall maintain and keep available all such documents for a period of not less than five (5) years after its Final Report has been submitted to COUNTY as required by Section 9 herein. SECTION 8. PAYMENTS (a) The total payment due to PALM SPRINGS under this AGREEMENT is $50,000. (b) Payments shall be made to PALM SPRINGS on a quarterly basis, commencing September 30, 1999. PALM SPRINGS shall provide COUNTY with detailed invoices, accompanied by quarterly progress reports as specified in Section 9.(a). • 0 (c) The County Executive Office shall review invoices in timely fashion, and submit them to the Auditor-Controller for payment. (d) COUNTY shall retain ten percent (10%) of the total amount due under this AGREEMENT, which shall be released upon acceptance of the Final Report as required in Section 9.(b). SECTION 9. REPORTS (a) PALM SPRINGS shall submit quarterly reports, in conjunction with its invoices to COUNTY. (b) PALM SPRINGS shall submit a Final Report within forty-five (45) days of project completion. SECTION 10. INSPECTIONS PALM SPRINGS shall make available to COUNTY its records and data with respect to all matters covered by the AGREEMENT for inspection and audit, which inspection and audit may be made at any time after reasonable notice. SECTION 11. FAIR EMPLOYMENT PRACTICES PALM SPRINGS shall not discriminate in the hiring of persons to fulfill its requirements hereunder based on race, religion, national origin, sex, age, medical disability or marital status, exclude any person from participation in, deny any person the benefit of, nor subject any person to discrimination under any program or activity funded pursuant to this AGREEMENT. SECTION 12. NOTICES Any notices required or desired by either party shall be addressed to the respect parties as set forth below: COUNTY CITY OF PALM SPRINGS County of Riverside City of Palm Springs County Executive Office Transportation Department P.O. Box 1385 P.O. Box 2743 Riverside, CA 92502-1385 Palm Springs, CA 92263-2743 SECTION 13. COMPLIANCE WITH LAW PALM SPRINGS shall comply with all Federal, State and local laws and regulations pertinent to its operations and the activities to be performed hereunder. PALM SPRINGS, its employees, and/or agents shall keep in effect any and all licenses, permits, notices, and certificates as are required thereby. Iy-4•5 • . 4 /74 SECTION 14. INCORPORATED MATTERS PALM SPRINGS expressly represents that all documents incorporated by reference herein, and matters within such documents, have been reviewed and understood. SECTION 15. ASSIGNMENT Neither this AGREEMENT nor any part hereof shall be assigned by PALM SPRINGS without the prior written consent of COUNTY. SECTION 16. WAIVER OF PERFORMANCE No waiver by COUNTY at any time of any of the provisions of this AGREEMENT shall be construed as a waiver at any time thereafter of the same or any other provisions contained herein or of the strict and timely performance of such provisions. SECTION 17. INDEMNIFICATION PALM SPRINGS shall indemnify and hold COUNTY, its officers, employees, and independent contractors free and harmless from any liability to any person and/or property which arises out of acts, errors, or omissions of PALM SPRINGS, its officers, employees, or independent contractors in the performance of activities pursuant to the AGREEMENT. SECTION 18. SEVERABILITY The invalidity of any provision in this AGREEMENT as determined by a court of competent jurisdiction shall in no way affect, except as provided in Section 15, the validity of any other provision herein. SECTION 19. PARAGRAPH HEADINGS The paragraph headings herein are for the convenience of the parties only, and shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent of the provisions or language of this AGREEMENT. SECTION 20. ENTIRE AGREEMENT This AGREEMENT is intended by the parties hereto as the final expression of their agreement and understanding with respect to the subject matter hereof, and supersedes any and all prior and contemporaneous agreements and understandings, oral and/or written, in connection herewith. This AGREEMENT may be changed or modified only upon written consent of the parties hereto. i • IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed on the 6th day of October 1999. Attest: COUNTY OF RIVERSIDE Date: 1Z . zz . elq L% LAR PA R30 H County Executive Officer Attest: CITY OF PALM SPRINGS ITY C4&K Date: October 6. 1999 City Manager APPROVED BY THE CITY COUNCIL c BY RES. NO. 6,50 3 - & 9 M PROPOSAL FOR THE COACHELLA VALLEY AIR QUALITY ENHANCEMENT GRANT PROGRAM Funded by the: COLMAC AIR QUALITY ENHANCEMENT FUND Submitted by the City of Palm Springs November 15, 1998 ;e City of Palm Springs v •1 [ ;; Department of Transportation ;400 Tahgwa Canyon Way • Palm Springs.California 92262 TEL (619)323-8161 • FAX(619)322-4308 •Too(619)864-9527 November 16, 1998 County of Riverside Executive Office 46-209 Oasis Street,Room 3130 Indio,CA 92201 ATTN: Robyn Nagle,Air Quality Grant Coordinator RE: Coachella Valley Air Quality Enhancement Grant COLMAC Air Quality Enhancement Fund PROPOSAL for Purchase of Compressed Natural Gas Fueled Pickup Trucks Dear Ms.Nagle: The City of Palm Springs is pleased to submit a proposal to purchase four(4) 1999 Ford"Dedicated" C.N.G. F-250 Pickup Trucks in the City's continuing effort to convert to a"clean air"vehicle fleet. Our current fleet includes twenty- four(24)alternative fuel vehicles including two new 1999 Electric Ford ranger pickups and primarily CNG and Bi-Fuel passenger cars and light trucks. We also have a CNG powered street sweeper. A(SunLine Services)CNG fuel station is located at the Palm Springs Regional Airport and serves both public and government vehicles on the west end of Coachella Valley. The City is expanding its efforts to enhance air quality in the Coachella Valley by eliminating older conventional gasoline-burning vehicles, in this case,four existing pickup trucks. The proposed replacement CNG trucks are rated "Super Ultra Low Emission Vehicles"(SULEV)by U.S.Federal and California Emission Standards and emit a fraction of the pollution generated by a conventional gasoline powered truck. Net cost=$84,424($49,810 COLMAC Grant- 59%)($34,614 City match-41%). The City Manager,Rob Parkins,has legal authority to sign contracts after approval by the City Council. If you have any questions,please call me. Very truly yours, ROBERT L. MOHLER Transportation,A.D. and Grants Manager RLM:ps ATTACHMENTS-Proposal(5 copies) cc: Rob Parkins,City Manager Allen Smoot,Director, Department of Transportation Barry Griffith,Maintenance and Environmental Affairs Manager Mike Kemp, Fleet Maintenance Supervisor Nancy Klukan,Accounting Manager Post Office Box 2743 0 Palm Springs, California 92263-2743 CITY OF PALM SPRINGS COACHELLA VALLEY AIR QUALITY ENHANCEMENT GRANT PURCHASE CNG PICKUP TRUCKS TABLE OF CONTENTS * Cover Letter(Summary) * Section A: Organization/Management * Section 13: Program Goals & Scope of Work * Section C: Program Implementation 1. Vehicle Use 2. Air Quality Enhancement * Section D: Program Schedule * Section E: Cost Schedule * Section F: Insurance Letter * Section G: Past Experience Exhibit A: Grant Projects/R.L. Mohler Exhibit 13: Detailed CNG F-250 Truck Cost and Ford Alternative Fuel Attachment Exhibit C: U.S. Emission Standards (Note page 3 of 4) SECTION A: ORGANIZATION/PROJECT MANAGER/SUPPORT 1. Submitting Organization: City of Palm Springs Transportation Department 3400 E. Tahquitz Canyon Way P.O. Box 2743 Palm Springs, CA 92263-2743 2. Project Manager: a. Robert L. (Bob) Mohler Transportation, A.D. and Grants Manager (Located at Transportation Office - Palm Springs Regional Airport) Phone: (760) 323-8179 Fax: (760) 322-4308 b. Brief Resume: R.L. Mohler. Currently administers Special Transportation Projects (i.e. recently completed Mid-Valley Parkway Project) and Transportation Grants (i.e. Electric Bicycle Grant Program and Ford E.V. Electric Trucks-AQMD Grants). See(attached)Grant Program Summary- (2 pages - Exhibit A for list of projects administered by R. Mohler) 2. Support Personnel (accountable for fiscal administration): a. Barry Griffith- Maintenance & Environmental Affairs Manager Role - Monitors CNG Program for City of Palm Springs Phone: (760) 323-8167 b. Mike Kemp - Fleet Maintenance Supervisor Role - Maintains City Vehicle Fleet Phone: (760) 323-8168 C. Nancy Klukan- Accounting Manager Role - Handles Grant Reimbursement Billings Phone: (760) 323-8229 SECTION B: PROGRAM GOALS AND SCOPE OF WORK 1. Program Goals and Obiectives• To substitute four(4)gasoline powered pickup trucks in the City of Palm Springs fleet with four(4)clean non-polluting Compressed Natural Gas(CNG)F250 Ford Pickup Trucks) in the City's continuing efforts to convert to a "clean" vehicle fleet in Palm Springs, CA. 2. Scope of Work: Task 1. Procurement: Purchase four(4) each 1999 Ford CNG F250 pickup trucks with 15 gal. cap.Natural Gas Fuel Cylinders. Bid specification will be prepared and bids advertised by the City Procurement Division. (See exhibit "B") Task 2. Implementation:Replace four(4)existing smog producing gasoline powered pickup trucks with the four new clean air 1999 CNG F250 Ford Pickups in the Palm Springs fleet as follows: Existing vehicles to be replaced: - Airport MX Unit 801-90 - Air Rescue/Fire ARFF Unit 159-89 - Facilities MX Unit 602-92 - Facilities MX Unit 662-91 Task 3. Monitor Program: Monitor experiences with the four 1999 CNG F250 pickups by keeping a daily log for each indicating use of vehicle, CNG fueling routine, distances traveled and comparative operational costs for a one-year period from date of delivery. Task 4. Quarterly Reports: Quarterly reports will be submitted and include, at a minimum: a) tasks completed to date; b) issues identified and resolved; project cost and/or schedule modifications, if any. Task 5. Quarterly Billings: City Accounting Manager will invoice for quarterly reimbursements upon acceptance of Quarterly Reports by the Riverside County Executive Office. Task 6. Final Report: At the completion of the one-year monitoring program,the City will submit a final report documenting overall project results. The report will document the quantitative data resulting from the monitoring program and quarterly report tasks. 3. Program End Products and Deliverables: A. Purchase and implementation of four CNG F250 pickups into City fleet B. Quarterly reports C. Final report SECTION C: PROGRAM IMIPLEMENTATION 1. Vehicle Use: The four CNG powered F250 Ford pickups will replace four conventional gasoline powered pickups for the following departments: A. Airport MX Unit #801: Vehicle 801 is an Airport Maintenance pickup truck, located at Palm Springs Regional Airport. In addition to ferrying maintenance staff from one point to another,this vehicle is used daily in a number of airside operations area maintenance activities. These typically include supply and equipment hauling, airfield paint striping and pavement crack sealing operations; 801 is also used on a daily basis to pull trash bins from various points on the airport for emptying in the trash compactor. The truck is also used to pickup and delivery airport supplies, B. ARFF Unit 9159: The ,Air Rescue/Fire Fighting pickup truck is stationed at the Airport fire station. Its primary use is to conduct an airfield and runway inspection twice a day. Airport fire engineers perform this activity daily on the airport property. Its secondary use is to conduct smoke detector inspections for all residential properties that are closing escrow. These inspections happen twice to three times a week with 15 inspections conducted each of those days. The properties vary in location throughout the city and approximately 30 miles each inspection day are accumulated. The truck is also a very important component to the fire suppression activities during significant events. The pickup is also used to transport personnel and equipment to the scene and also used as the back-up command vehicle during these incidents. It is also used to tow the mass casualty trailer or ARFF foam to the scene. C./D. Facilities MX Unit#602,and MX Unit#662: Facility maintenance vehicles 602-02 and 662-91 trucks are dedicated Senior Maintenance Electrician and Maintenance Electrician vehicles. In addition to ferrying maintenance electricians across city boundaries, these vehicles are used daily in a number of electrical and facility maintenance operations,including: electrical installation,maintenance and repair of City electrical systems and equipment; installation, inspection and maintenance of City street lights and traffic signals, lines and controllers; electrical troubleshooting and maintenance at city cogeneration and wastewater treatment plants, including generators, switchboards, pumps, controllers, dispensers and monitors; electrical device repair and wiring for city heating, ventilation and air conditioning systems; various work order requests from installing pay phone conduit and lines to pulling fiber optic cable for city computer networks. Other miscellaneous duties, including engineering design assistance, as assigned. The trucks are also available for emergency call outs for traffic signal knockdowns,high voltage disconnects,or other disaster preparedness response. 2. Air Quality Enhancement By replacing the four existing older gasoline fueled pickup trucks with four "Dedicated Natural Gas: powered pickup trucks, the air quality will be improved according to Federal and State emission Standards. The proposed 1999 Ford F-250 dedicated CNG pickups are rated as "Super Ultra Low Emission Vehicles (SULEV). According to Table 3 for California Emission Standards for Medium - Duty Vehicles (MDV3, 5751-8500 Ibs) the "Tier I" represents a conventional gasoline pickup and "SULEV" the proposed dedicated CNG pickup. By comparing readings indicated in the Table 3 excerpt below, the following is the noted air quality enhancement(at 50,000 mile formula): 1. Non-Methane Organic Gases (NMOG) is reduced by 85% 2. Carbon Monoxide (CO) is reduced by 50% 3. Nitrogen Oxides (NO3) is reduced by 73% (See U.S.Federal Emissions Standards-Exhibit"C"attached,note Table 3:(excerpt below): Table 3 California Emission Standards for Medium-Duty Vehicles,FTP 75, g/mi Category 50,000 miles/5 yeah 1 120,000 miles/11 years NMOG(-) I CO I NOs I PM HCHO I NMOG(`) I CO I NO: PM HCHO MDV3,5751-8500 lbs Tier I 0.39 5.0 1.1t 0.56 7.3 1.53 0.12 LEV 0. 995 5.0 0.60.022 0.280 7.3 0.9 0.12 0.032 ULEV 0.117 5.0 0.60.011 0.167 7.3 0.9 0.06 0.016 SULEV 0.059 2.5 0.30.006 0.084 3.7 0.45 1006 10.008 tOI-NMHC for all Tier 1 standards Abbreviations. MDV-medium-duty vehicle (the maximum GVWR from 8,500 to 14,000lbs). The MDV category is divided into five classes,MDVI ..MDV S, based on vehicle test weight. The definition of"test weight"in California is identical to the Federal ALVW. NMOG-non-methane organic gases HCHO-formaldehyde SECTION D: PROGRAM SCHEDULES PHASES/TASKS COMPLETION DATE Grant Application November 15, 1998 CVAQAC Grant Selection Process December 31, 1998 Riverside County/City Agreement Signed January 31, 1999 City Orders Four CNG Trucks February 1, 1999 Task 1. Procurement March 31, 1999 Task 2. Implementation April 1, 1999 Task 3. Monitor Program (12 months) April I, 1999 thru March 31, 2000 Task 4. Quarterly Reports July/October, 1999/January/March, 2000 Task 5. Quarterly Billings July/October, 1999 -January/March, 2000 Task 6. Final Report April 30, 2000 SECTION E: - COST SCHEDULE Detailed below is the cost summary for the purchase of four(4)each 1999 Ford Compressed Natural Gas (CNG) powered F250 pickup trucks. (See also exbibit "B" regarding specific vehicle equipment detailed costs.) Cost Breakdown - Four 1999 Ford CNG F250 Pickups Base Price(Ford Motor Co.) $25,400.00 each x 4 = $101,600.00- Less Ford Motor Co. Incentive (2,000.00) each x 4 = (8,000.00) Less SCAQMD Incentive (3,000.00) each x 4 = (12,000.00) Subtotal 20,400.00 each x 4 = 81,600.00 7.75% Sales Tax 1,581.00 each x 4 = 6,324.00 Subtotal 21,981.00 each x 4 = 87,924,60 Less SunLine/Riv. Co. COLMAC Allocation (3,500.00) Net Cost 84,424.00 Less COLMAC Fund Air Quality Grant (59%) (49,810.00) Balance to be paid from City MVR Fund (41%) $34,614.00 Co-funding Summary: 1. Ford Motor Co. Incentives $8,000.00 2. South Coast Air Quality Management District Incentives $12,000.00 3. SunLine/Riv. Co. COLMAC Allocation $3,500.00 4. Coachella Valley Air Quality (COLMAC) Enhancement Grant $49,810.00 5. City of Palm Springs Motor Vehicle Resource Funds $34,614.00 V� ?ALM S.o �z City of Palm Springs V v Department of Administrative services Risk Management Division 3!00 Td q,,tz Canyon Way • Palm Spnngs,California 92262 FQ{ICi�Q" TEL(760)778-8465 • PAX(760)322-8323 •TDD(760)864-9527 November 9, 1998 Ms. Robyn Nagle County of Riverside Executive Office 46-209 Oasis Street,Room 3130 Indio, CA 92201 Subject: Coachella Valley Air Duality Enhancement Grant Program Letter of Self Insurance Dear Ms. Nagle: This is to certify that the City of Palm Springs self-administers and insures, defends, settles and pays third party claims for bodily injury, personnel injury, death and/or property damage for the first $250,000 per occurrence. Excess insurance in the amount of$10,000,000 is provided by the Insurance Company of the State of Pennsylvania (A.I.G.) under Policy Number 4296-4719. Under Workers' Compensation Insurance, the City of Palm Springs is self-insured for the first$250,000 per occurrence. Excess insurance is provided through the Local Agency Workers' Compensation Excess Joint Powers Authority (LAWCX). The City agrees to provide the County of Riverside- Executive Office with thirty (30) days prior written notice of any changes in this program. If you need any further information regarding this risk-retention and risk-finance program,please contact the Risk Management Staff at(760) 778-8465. Sincerely, 6 Nancy Jo McInfdsh Risk Manager LETRINSDOC SECTION F: INSURANCE Post Office Box 2743 • Palm Springs, California 92263-2743 i • SECTION G: PAST EXPERIENCE In addition to Grant Administration experience listed in Exhibit "A", the City has invested in Alternative Fuel Vehicles in a clean air effort in Palm Springs. Palm Springs (Current) Alternative Fuel Vehicle Fleet Unit No. Department Fuel Make/Model 1. 15-97 Police CNG Ford Crown Victoria 2, 23-97 Police CNG Ford Contour - 3, 33-97 Police FFV Ford Taurus 4. 37-97 Police FFV Ford Taurus 5. 47-97 Police CNG Ford Contour 6. 49-97 Police FFV Ford Taurus 7. 51-97 Police FFV Ford Taurus 8. 57-96 Police CNG Dodge B350 12-Passenger Van 9. 73-97 Police CNG Ford Contour 10. 79-97 Police CNG Ford Contour 11, 671-97 Facilities CNG Ford Crown Victoria 12, 150-96 Fire CNG Ford Crown Victoria 13, 215-93 Fire FFV Ford Taurus 14. 388-97 Streets CNG Tymco 600 Street Sweeper 15. 413-98 Sewer Plant CNG (New) Ford F150 Pickup 16. 805-92 Airport FFV Ford Ranger Pickup 17. 510-98 Parks Electric (New) Ford Ranger Pickup 18. 634-97 Facilities CNG Ford Contour 19. 825-96 Airport CNG Ford Crown Victoria 20. 2925-92 Fleet FFV Ford Ranger Pickup 21. 3907-93 Code Enforcement FFV GMC Sonoma Pickup 22. 3920-96 Code Enforcement CNG Ford F150 Pickup 23. 3921-96 Code enforcement CNG Ford F150 Pickup 24. 850-98 Airport Electric (New) Ford Range Pickup Miscellaneous 25. 2909-90 Fleet Electric Golf Cart Vehicle/Supplies Shuttle 26-28. (3 each) Police Electric (New) Downtown CSO Program 29-30. (2 each) Fleet Electric Fork Lifts - City Shop - NOTE: (CNG= Compressed Natural Gas) (FFV= Flexible Fuel Vehicle) (CNG/Gas)