HomeMy WebLinkAbout04166 - HUD HOUSING AUTHORITY CDBG 1999-00 SUBRECIPIENT F VAL," SO City of Palm Springs
Community Redevelopment Agency
¢ � MEMORANDUM
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Date: August 14, 2003
To: Barbara White, Assistant City Clerk
From: John Raymond, Director of Community& Economic Develo
Subject. Closing/termination of expired contracts
Yesterday I sent over a long list of expired contracts that had been reviewed by Dale Cook, the
Community Development Administrator, with instructions to close the ones indicated. These
were mostly CDBG contracts that have expired, the services provided, and the funds paid out.
The purpose of this memo is to inform you that I reviewed the list and concur with the
recommendation to close those indicated. Please keep a copy of this memo in the file of each of
the iderlified closed contracts.
Riverside Housing Authority
-Subrecipient Agreement
AGREEMENT#4166
R19490, CM signed 11-16-99
SUBRECIPIENT AGREEMENT
THIS COMMUNITY DEVELOPMENT BLOCK GRANT SUBRECIPIEN rGS REEMENT
(her- in "Agreement" )e eis made and entered into this day of
�/�%�2� 19!, by and between the CITY OF P LM PRINGS,
(herein "City" ) , a municipal corporation, and the RIVERSIDE COUNTY
HOUSING AUTHORITY (herein "Subrecipient" ) .
R E C I T A L S :
1 . The City has entered into various funding agreements
with the United States Department of Housing and Urban Development
("HUD") , which agreements provide funds ("CDBG Funds" ) to the City
under the Federal Housing and Community Development Act of 1974
(42 U. S . C. Section 5301 et seq. ) , as amended from time to time
(the "Act") , and the regulations promulgated thereunder (24 C. F. R.
Section 570 et seq. ("Regulations") .
2 . The Act provides that the City may grant the CDBG Funds
to public or private nonprofit organizations for certain purposes
allowed under the Act .
3 . The Subrecipient is a public nonprofit organization
which operates or desires to operate a facility which is eligible
for a grant of CDBG Funds (the "Facility" ) which is located on
that certain real property in the City of Palm Springs, County of
Riverside, State of California, more particularly described in
Attachment No. 1 attached hereto and incorporated herein by
reference (the "Site") .
4 . The Subrecipient has proposed that funding for a
capital improvement to the Facility (the "Project" ) comes from a
grant from the City ($20, 000 . 00) . The Subrecipient will prepare
plans and specifications for the Project and will administer the
construction contract for the Project .
5. The City desires to assist in the operation of the
Facility by granting CDBG Funds to the Subrecipient to finance a
portion of the cost of a capital improvement to the Facility, on
the terms and conditions more particularly set forth herein.
6. The Subrecipient will enter into an agreement (the
"Construction Agreement") with a contractor (the "Contractor") to
carry out the Project, which Construction Agreement will provide
that the Subrecipient is to pay the CDBG Funds granted to the
Subrecipient hereunder to the Contractor to cover all or a portion
of the costs of the Project, pursuant to the terms and conditions
more particularly set forth herein.
NOW, THEREFORE, the parties hereto agree as follows:
1 . 0 SUBRECIPIENT OBLIGATIONS .
1 . 1 Use of CDBG Funds . Subrecipient hereby agrees
that the CDBG Funds provided hereunder shall be used solely for
the Project pursuant to all the terms and conditions of this
Agreement. The Project is more particularly set forth ' in
Attachment No. 2 attached hereto and incorporated herein by
reference. The CDBG Funds shall be used solely for the actual
expenses of the Project that are set forth in the "Budget"
attached hereto as Attachment No. 3 and incorporated herein by
this reference.
1 . 2 Return of Unused Funds . Within ten (10) days
following the completion of the. Project or termination of this
Agreement, any unused CDBG Funds shall be returned to the City.
1 . 3 Agreement With Contractor. The Subrecipient shall
choose and engage the Contractor to carry out the work on the
Project, subject to the City' s prior written approval of any
plans, specifications, or construction contracts . Upon receipt of
the Plans and Drawings pursuant to this Agreement, Subrecipient
shall prepare the bid package and supervise the bidding process
and the work performed by the Contractor. Subrecipient shall
endeavor to assure that the work is performed in a competent;
workmanlike manner, in accordance with the approved Construction
Plans.
1 . 4 Plans and Drawings . If the Project encompasses
any construction upon the Site, the work shall be performed in
accordance with construction drawings, working specifications, and
related contract (the "Plans and Drawings") documents approved by
the City in advance and in writing. The Plans and Drawings
including a performance schedule, shall be prepared by
Subrecipient, subject to all normal City approval requirements,
and submitted to City prior to bidding.
1 . 5 License to Construct Project. Subrecipient hereby
grants City and Contrac`tor a license to enter upon the Site and to
perform any and all work thereon which the City, in its sole and
absolute discretion, deems necessary in order to complete the
Project.
1. 6 Inspection of Work. All work performed under a
construction contract awarded by the Subrecipient shall be
inspected and approved by the City prior to acceptance. If the
Project does not comply with the approved Plans and Drawings, the
Subrecipient shall ensure the Project is brought into compliance
within thirty days following the City' s inspection. If the
Project is not brought into compliance within the thirty days, the
Subrecipient shall return to the City all CDBG Funds granted to
the Subrecipient under this Agreement .
1. 7 Representations and Warranties . Subrecipient
hereby represents and warrants to the City as follows:
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(a) Subrecipient has read and is familiar with all of
the terms and provisions of the Act and the Regulations
applicable to Subrecipient.
(b) Subrecipient is a nonprofit organization permitted
to receive CDBG Funds under the Act and the
Regulations .
(c) The use of the Facility, the Project, and the
expenses to be covered by the CDBG Funds, as described
in the Budget, are permitted uses of CDBG Funds under
the Act and Regulations .
(d) The Project shall not require the City or the
Subrecipient to comply with the Uniform Relocation
Assistance and Real Property Acquisition Policies Act
of 1970, 42 U. S . C. Section 4601 et seq. , as amended
from time to time.
1 . 8 Program Income. Any program income, as that term
is defined in the Regulations, received by Subrecipient shall be
returned to the City within fifteen (15) days of the end of each
calendar quarter.
1 . 9 Reports. Within ten (10) days following the
payment of any progress payment to the contractor, or following
the termination of this Agreement, and at such other times as the
Contract Officer shall request, Subrecipient shall give the
Contract Officer a written report describing the services provided
during the period of time since the last report and accounting for
the specific expenditures of contract funds hereunder, if
applicable. At the times and in the manner required by law, the
Subrecipient shall provide to the City, the Department of Housing
and Urban Development, the Comptroller General of the United
States, any other individual or entity, and/or their duly
authorized representatives, any and all reports and information
required for compliance with the Act and the Regulations .
2 . 0 MUTUAL OBLIGATIONS .
2 . 1 Further Responsibilities of Parties . Both parties
agree to use reasonable care and diligence to perform their
respective obligations under this Agreement . Both parties agree
to act in good faith to execute all instruments, prepare all
documents, and take all actions as may be reasonably necessary to
carry out the purposes of this Agreement. Unless hereafter
specified, neither party shall be responsible for the obligations
of the other.
2 . 2 Compliance with Law. All services rendered
hereunder shall be provided in accordance with all ordinances,
resolutions, statutes, rules, and regulations of the City and any
Federal, State, or local governmental agency of competent
jurisdiction, including, but not limited to, the Act and the
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Regulations .
2 . 3 Special Requirements . Additional terms and
conditions of this Agreement, if any, which are made a part
hereof, are set forth in the "Special Requirements" attached
hereto as Attachment No. 4 and incorporated herein by this
reference. In the event of a conflict between the provisions of
Attachment No. 4 and any other provisions of this Agreement, the
provisions of Attachment No. 4 shall govern.
3 . 0 DISBURSEMENT OF CDBG FUNDS .
3 . 1 Maximum Amount of CDBG Funds . The maximum amount
of CDBG Funds to be provided to Subrecipient (which funds will be
paid by City to Subrecipient pursuant to the terms of this
Agreement) is Twenty Thousand dollars ($20, 000 . 00) . Subrecipient
hereby acknowledges that the City cannot guarantee that the CDBG
Funds will be received from HUD. The City' s obligation to fund
its portion of the Project is limited to the availability of CDBG
Funds from HUD. If the CDBG Funds are not forthcoming from HUD
for any reason, the City shall not have any obligation to fund the
work through any other source of funds, and the Subrecipient
hereby covenants and agrees to make any payments due to Contractor
for the costs of the Project.
3 . 2 Grants from Other Entities . Subrecipient hereby
acknowledges that the City cannot guarantee that CDBG funds or any
other funds will be received from any other entity. If such funds
are not forthcoming from any other entities for any reason, the
City shall not have any obligation to fund the work through any
other source of funds, and the Subrecipient hereby covenants and
agrees to make any payments due to Contractor for the costs of the
Project.
3 . 3 Method of Payment . The City shall disburse the
CDBG Funds by making payment directly to the Subrecipient for the
City' s share of the costs of the Project as determined by the
terms of the agreement entered into by and between the
Subrecipient and the Contractor pursuant to Section 1. 2 .
4 .0 PERFORMANCE SCHEDULE.
4 . 1 Time of Essence. Time is of the essence in the
performance of this Agreement.
4 . 2 Schedule of Performance. Prior to preparation of
the bid package City and Subrecipient shall agree to a schedule of
performance for construction and completion of the Project, which
schedule will be coordinated, insofar as possible, with
Subrecipient ' s necessary use of the Facility while at the same
time minimizing the expense of the Project .
4 . 3 Force majeure. The time periods specified in
Section 4 . 2 for performance of the Project shall be extended
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because of any delays due to unforeseeable causes beyond the
control and without the fault or negligence of the Subrecipient or
the City, including, but not restricted to, acts of God or of the
public enemy, unusually severe weather, fires, earthquakes,
floods, epidemics, quarantine restrictions, riots, strikes,
freight embargoes, wars, litigation, and/or acts of any
governmental agency (except that acts or the failure to act of the
City shall not excuse performance by the City) . In the event of
such a delay, the party delayed shall continue to exercise
reasonable diligence to minimize the period of the enforced delay.
Times of performance under this Agreement may also be
extended by mutual written agreement of the parties . The Contract
Officer shall have the authority on behalf of the City to approve
extensions of time not to exceed a cumulative total of one hundred
eighty (160) days . In no event shall Subrecipient be entitled to
recover damages against the City for any delay in the performance
of this Agreement, however caused, Subrecipient ' s sole remedy
being extension of the Agreement pursuant to this Section.
5.0 COORDINATION OF WORK.
5 . 1 Representative of Subrecipient. The following
principals of Subrecipient are hereby designated as being the
principals and representatives of Subrecipient authorized to act
in its behalf with respect to the work specified herein and make
a].1 decisions in connection herewith:
Don Johnson, AIA
Construction Superintendent Program Development
Housing Authority of the County of Riverside
5555 Arlington Ave .
Riverside , CA 92504
5 . 2 Contract Officer. The Contract Officer shall be
such person as may be designated by the City Manager of City. It
shall be the Subrecipient ' s responsibility to assure that the
Contract Officer is kept informed of the progress of the
performance of the Project and the Subrecipient shall refer any
decisions which must be made by City to the Contract Officer.
Unless otherwise specified herein, any approval of the City
required hereunder shall mean the approval of the Contract
Officer. The Contract Officer shall have authority to sign all
documents on behalf of the City required hereunder to carry out
the terms of this Contract .
5. 3 Prohibition Against Subcontracting or Assignment.
Subrecipient shall not contract with any other entity to perform
in whole or in part the services required hereunder without the
express written approval of the City. Neither this Agreement nor
any interest herein may be assigned or transferred, voluntarily or
by operation of law, without the prior written approval of the
City.
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5 . 4 Independent Contractor. Neither the City nor any
of its employees shall have any control over the manner, mode, or
means by which Subrecipient, its officers, agents, or employees,
perform the services required herein, except as otherwise set
forth herein. Subrecipient shall perform all services required
herein as an independent contractor of City and shall remain at
all times as to City a wholly independent contractor with only
such obligations as are consistent with that role. Subrecipient
shall not at any time or in any manner represent that it or any of
its agents or employees are agents or employees of City.
6 .0 COMPLIANCE WITH FEDERAL REGULATIONS.
6 . 1 The Subrecipient shall maintain records of its
operations and financial activities in accordance with the
requirements of the Act and the Regulations, which records shall
be open to inspection and audit by the authorized representatives
of the City, the Department of Housing and Urban Development, and
the Comptroller General during regular working hours . Said
records shall be maintained for such time as may be required by
the Act and the Regulations, but in no case for less than three
years after the close of the Facility.
6. 2 The Subrecipient certifies it shall adhere to and
comply with the following as they may be applicable:
(a) Submit to City through its Economic
Development Division monthly reports on
program status;
(b) Section 109 of the Housing and Community
Development Act of 1974, as amended and the
regulations issued pursuant thereto;
(c) Section 3 of the Housing and Urban
Development Act of 1968, as amended;
(d) Executive Order 11246, as amended by
Executive Orders 11375 and 12086, and
implementing regulations at 41 CFR Chapter
60;
(e) Executive Order 11063, as amended by
Executive Order 12259, and implementing
regulations at 24 CFR Part 107;
(f) Section 504 of the Rehabilitation Act of 1973
(P.L. 93-112) , as amended, and implementing
regulations;
(g) The Age Discrimination Act of 1975 (P.L. 94-
135, as amended, and implementing
regulations;
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(h) The relocation requirements of Title II and
the acquisition requirements of Title III of
the Uniform Relocation Assistance and Real
Property Acquisition Act at 24 CFR Part 42;
(i) The labor standard requirements as set forth
in 24 CFR Part 570, Subpart K and HUD
regulations issued to implement and
requirements;
(j ) The Program Income requirements as set forth
in 24 C. F. R. 570 . 504 (c) and 570 . 503 (b) (8 ) ;
(k) The Subrecipient is to carry out each
activity in compliance with all Federal laws
and regulations described in 24 C. F. R. 570,
Subpart K, except that the Subrecipient does
not assume the City' s environmental
responsibilities described at 24 C. F.R.
570 . 604; nor does the Subrecipient assume the
City' s responsibility for initiating the
review process under the provisions of 24
C. F. R. Part 52;
(1) Executive Order 11988 relating to the
evaluation of flood hazards and Executive
Order 11288 relating to the prevention,
control, and abatement of water pollution;
(m) The flood insurance purchase requirements of
Section 102 (a) of the Flood Disaster
Protection Act of 1973 (P. L. 93-234) ;
(n) The regulations, policies, guidelines, and
requirements of 24 CFR 570; the "Common
Rule", 24 CFR Part 85 and subpart J; OMB
Circular Nos . A-102, Revised, A-87, A-110, A-
122 and A-128 as they relate to the
acceptance and use of federal funds under the
federally-assisted program.
(o) Title VI of the Civil Rights Act of 1964
(P.L. 88-352) and implementing regulations
issued at 24 CFR Part 1;
(p) Title VIII of the Civil Rights Act of 1968
(P.L. 90--284) as amended; and
(q) The lead-based paint requirements of 24 CFR
Part 35 issued pursuant to the Lead-Based
Paint Poisoning Prevention Act (42 U. S.C.
4801 et seq. ) ;
(r) Maintain a property inventory system to
numerically identify HUD purchased property
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and document its acquisition date as is set
forth in OMB Circular A-110 Attachment N
Property Management Standard 6d.
(s) Reversion of asset . Upon the Expiration of
the agreement, the subrecipient shall
transfer to the City any CDBG funds on hand
at the time of expiration and any accounts
receivable attributable to the use of CDBG
funds . Additionally, any real property under
the subrecipient' s control that was acquired
or improved in whole or in part with CDBG
funds (including CDBG funds provided to the
subrecipient in the form of a loan) in excess
of $25, 000 is either:
(i) Used to meet one of the national
objectives in Section 570 . 208 (formerly
Section 570 . 901) until five years after
expiration of the agreement, or for such
longer period of time as determined to
be appropriate by the City; or
(ii) Not used in accordance with paragraph
(s) (i) above, in which event the
subrecipient shall pay to the City an
amount equal to the current market value
of the property less any portion of the
value attributable to expenditures of
non-CDBG funds for the acquisition of,
or improvement to, the property. The
payment is program income to the City.
(No payment is required after the period
of time specified in paragraph (s) of
this section. )
(t) Such other City, County, State, or Federal
laws, rules, regulations, executive orders,
or similar requirements which might be
applicable.
6 . 3 The City shall have the right to periodically
monitor the program operations of the Subrecipient under this
Agreement .
7 . 0 INSURANCE AND INDEIMIFICATION.
7 . 1 Insurance. The Subrecipient shall require, in its
agreement with the Contractor for performance of the Project, that
the Contractor shall procure and maintain, at its cost, and submit
concurrently with its execution of the agreement with
Subrecipient, public liability and property damage insurance
against claims for injuries against persons or damages to property
resulting from Contractor' s acts or omissions arising out of or
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related to Contractor' s performance under that agreement, as such
performance relates to this Agreement . Contractor shall also be
required to carry Workers ' Compensation Insurance in accordance
with State Workers ' Compensation laws . Such insurance shall be
kept in effect during the term of this Agreement and shall not be
cancelable without thirty (30) days ' prior written notice of the
proposed cancellation to City and Subrecipient. A certificate
evidencing the foregoing and naming the City and Subrecipient as
additional insureds shall be delivered to and approved by the
Subrecipient prior to commencement of work on the Project by
Contractor. The procuring of such insurance or the delivery of
policies or certificates evidencing the same shall not be
construed as a limitation of Contractor ' s obligation to indemnify
the City, the Subrecipient, and their respective officers, agents,
or employees . The amount of insurance required pursuant to this
Section shall be as required by the Contract Officer not exceeding
Five Hundred Thousand Dollars ($500, 000) .
7 . 2 Indemnification. The Subrecipient shall require,
in its agreement with the Contractor for performance of the
Project, that the Contractor shall defend, indemnify and hold
harmless the City, the Subrecipient, and their respective
officers, agents, and employees, from and against any and all
actions, suits, proceedings, claims, demands, losses, costs, and
expenses, including legal costs and attorney' s fees, for injury to
or death of person (s) , for damage to property (including property
owned by the City or the Subrecipient) arising out of or related
to Contractor' s performance under its agreement with the
Subrecipient, as such performance relates to this Agreement,
except for such loss as may be caused by City or Subrecipient ' s
own negligence or that of their respective officers, agents, or
employees .
Additionally, the Subrecipient shall defend, indemnify, and
hold harmless, the City, its officers, agents, and employees, from
and against any and all actions, suits, proceedings, claims,
demands, losses, costs, and expenses, including legal costs and
attorney' s fees, for injury to or death of person (s) , for damage
to property (including property owned by the City) arising out of
or related to Subrecipient ' s performance under this Agreement,
except for such loss as may be caused by City' s own negligence or
that of its officers, agents, or employees .
8 .0 DISCRIMINATION, TERMINATION, AND ENFORCEMENT.
8 . 1 Covenant Against Discrimination. Subrecipient
covenants that, by and for itself, its heirs, executors, assigns,
and all persons claiming under or through them that there shall be
no discrimination against or segregation of any person or group of
persons on account of race, color, creed, religion, sex, marital
status, physical or mental disability, national origin, or
ancestry in the performance of this Agreement . Subrecipient shall
take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to
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their race, color, creed, religion, sex, marital status, physical
or mental disability, national origin, or ancestry.
8 . 2 Term. Unless earlier terminated in accordance
with Section 10 . 3 of this Agreement, this Agreement shall continue
in full force and effect until completion of the services, but not
exceeding one (1) year from the date hereof.
8 . 3 Termination Prior to Expiration of Term. Either
party may terminate this Agreement at any time, with or without
cause, upon thirty (30) days ' written notice to the other party as
long as such termination will not cause the Subrecipient to
violate or be in default under its agreement with the Contractor.
Upon receipt of the notice of termination both parties shall
immediately cease all services hereunder except as may be
specifically approved by the other party. Upon such termination,
both parties shall be entitled to compensation for all services
rendered prior to receipt of the notice of termination and both
parties shall be entitled to reimbursement for any services which
have been paid for but not rendered.
9. 0 CITY OFFICERS AND EMPLOYEES.
9. 1 Non-liability of City Officers and Employees . No
officer or employee of the City shall be personally liable to the
Subrecipient, or any successor in interest, in the event of any
default or breach by the City or for any amount which may become
due to the Subrecipient or to its successor, or for breach of any
obligation of the terms of this Agreement.
9. 2 Conflict of Interest. No officer, agent, or
employee of the City shall have any financial interest, direct or
indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to the Agreement which
affects his or her financial interest or the financial interest of
any corporation, partnership, or association in which he or she
is, directly or indirectly, interested, in violation of any State
statute or regulation. The Subrecipient warrants that it has not
paid or given and will not pay or give any third party any money
or other consideration for obtaining this Agreement .
10 .0 LEGAL, ACTIONS .
10 . 1 Applicable Law. This Agreement shall be construed
and interpreted both as to validity and to performance of the
parties in accordance with the laws of the State of California and
the United States, as applicable.
10 . 2 Legal Action. In addition to any other rights or
remedies, either party may take legal action in law or in equity,
to cure, correct, or remedy any default, to recover damages for
any default, to compel specific performance of this Agreement, to
obtain declaratory or injunctive relief, or to obtain any other
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remedy consistent with the purposes of this Agreement .
11 . 0 MISCELLANEOUS PROVISIONS.
11 . 1 Notice . Any notice, demand, request, document,
consent, approval, or communication either party desires or is
required to give to the other party shall be in writing and either
served personally or by mailing in the United States mail,
certified mail, postage prepaid, return receipt requested, to the
addresses set forth below, or such other addresses as may from
time to time be designated by notice to the other party.
TO CITY: City of Palm Springs
3200 East Tahquitz Canyon Way .
Palm Springs, California 92263
Attn: City Manager
WITH COPY TO: David J. Aleshire, Esq.
Rutan & Tucker
611 Anton Blvd. , Suite 1400
Costa Mesa, California 92626-1998
TO Subrecipient: Housing Authority of the County of Riverside
: Arlington Ave .
Riverside , California 92504
Attn : Gabriel G . Rodriguez
Any such notices shall be deemed to have been given upon receipt .
11 . 2 Amendment. This Agreement may be amended at any
time by the mutual consent of the parties by an instrument in
writing.
11 . 3 Waiver. No delay or omission in the exercise of
any right or remedy by a nondefaulting party on any default shall
impair such right or remedy or be construed as a waiver. A
party' s consent to or approval of any act by the other party
requiring the party' s consent: or approval shall not be deemed to
waive or render unnecessary the other party' s consent to or
approval of any subsequent act. Any waiver by either party of any
default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this
Agreement.
11. 4 Interpretation. The terms of this Agreement shall
be construed in accordance with the meaning of the language used
and shall not be construed for or against either party by reason
of the authorship of this Agreement or any other rule of
construction which might otherwise apply.
11 . 5 Integration. It is understood that there are no
oral agreements between the parties hereto affecting this
Agreement and this Agreement supersedes and cancels any and all
previous negotiations, arrangements, agreements, and
understandings, if any, between the parties, and none shall be
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used to interpret this Agreement.
11 . 6 Corporate Authority. The persons executing this
Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing; (ii) they are duly
authorized to execute and deliver this Agreement on behalf of said
party; (iii) by so executing this Agreement, such party is
formally bound to the provisions of this Agreement; and (iv) the
entering into of this Agreement does not violate any provision of
any other agreement to which said party is bound.
IN WITNESS WHEREOF, the parties have executed this Agreement
on the date first above written.
ATTEST: CITY OF PALM SPRINGS,
B}\ 0�0 )bay o� �/� 0" �e By:
City Clerk— 4L-- 9> Manager
APPROVED AS TO FORM:
RUTAN & TUCKER APPROVED 4Y7 THE CUY(MAN! GEF
Ci V torney
Subrecipient:
�N-P.'✓�t � � LC.9a-C � �GCa'Lv, /,(i GL/7w
Dated: Zr
� �
Name: �
Title:
By:
Name:
Title:
(Corporations require two NOTARIZED signatures; one from each of the following:
A. Chairman of Board, any Vice President; AND B. Secretary, Assistant
Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer. )
FORM APPROVED
COUNTY COUNSEL
OCT 14
BYUA
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ATTACHMENT NO. 1
LEGAL DESCRIPTION OF SITE
Lots 6 and 9 in Block C of Spualding Estates, as shovai by Map on file in book 20, page 72, of
Maps and Records of Riverside County, California.
ATTACHMENT NO. 1
ATTACHMENT NO. 2
DESCRIPTION OF THE PROJECT
PROJECT INFORMATION•
PROJECT NAME: Nightengale Manor
LOCATION OF PROJECT: 2951 De Anza Road, Palm Springs
OWNER OF PROJECT: Housing Authority of the County
Of Riverside
CDBG FUNDS: $30,000
A) PROJECT SUMMARY:
Nightengale Manor is a regional emergency shelter facility with forty-two (42)
beds in sixteen (16) residential units. This facility is operated under the direction
of Catholic Charities and provides homeless individuals and families a clean, safe
and decent place to live during their housing crisis. Nightengale Manor in fiscal year
1997/1998 served 139 households consisting of 463 individuals. This homeless
population from the Coachella Valley of 463 consisted'of 272 children and 191
adults. Nightengale Manor provides shelter and support services to the homeless for
a period of time up to sixty (60) days.
Factors which increase the likelihood of homelessness include the prolonged
recessionary climate,more seasonal/temporary jobs than permanent ones and a weak
economic base. The Coachella Valley, regarded primarily as an agricultural and
tourist (limited) region, is affected more by these factors than more urban areas of
Riverside County. Safe and decent emergency housing and support services such as
child care, health services, drug/substance abuse, abuse and abuse and mental health
counseling, financial assistance, emergency food and employment services are
provided by the Nightengale Manor program. Nightengale Manor is operated by
Catholic Charities utilizing a case worker management approach. The services listed
above are in response to the special needs of the homeless population served; a list
of past service providers are given on Attachment 1.
The Community Development Block Grant funds being requested will be used to pay
costs associated with the replacement of the courtyard concrete. The existing
concrete has deteriorated to where it now presents a hazard to all occupants and
visitors. Failure to replace this concrete also restricts the use of an already limited
common area space.
In addition, the proposed court yard concrete improvements will allow unobstructed
access throughout the site for disabled persons, especially those who might be
confined to a wheelchair.
ATTACHMENT NO. 2
HOV 01 199 05:41P1 P.2
ATTACHMENT NO.3
PROJECT BUDGET
Cost Estimate for.,
Replace concrete 16 units
Nightingale Manor 42 beds
Palm Springs, CA
11/01/99
AREA OF WORK#1 Unit
Scope of Work-half of the court yard
# Work Item Qty Unit Cost Total
1 Concrete courtyard-removal 2,650 sf 1.25 $3,313
2 New Concrete courtyard 2,800 sf 2.56 $7,168
3 tree removal 1 each 750.00 $760
4 new trees 3 each 150.00 $450
5 fill sand 104 cy 17.4 $1,804
6 hand grading 311 sy 1.21 $376
7
6
9 dumpster 40 yard 2.00 each 650 $1,300
10 SUBTOTAL $16,161
11 General Conditions 3.00% $455
12 $0
13 Overhead 12.00% $1,819
14 Plan Check& Permit Fees $150
15 Profit 10.00% $1,516
16 Contingency 0,000/0 $0
17 TOTAL `019,102