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Home My WebLink About6/5/2002 - STAFF REPORTS (4) DATE: June 5, 2002 TO: City Council FROM: Executive Director-Airports ACQUISITION OF AIRCRAFT RESCUE AND FIRE FIGHTING APPARATUS RECOMMENDATION: It is recommended that the City Council approve the acquisition of one (1) 3,000 gallon and two (2) 1,500 gallon Aircraft Rescue and Fire Fighting (ARFF) vehicles, which will utilized at the Airport. The selected vendor and cost will be provided prior to action. SUMMARY: This action would replace the three (3) existing ARFF apparatus, which will meet new federal specifications for this type of equipment. The replacement of these vehicles is funded by a grant from the Federal Aviation Administration (FAA). BACKGROUND: As part of its on-going planning and grant application process, the Airport received Airport Improvement Program (AIP) funds in AIP grants 32 and 33 forthe replacement of the existing ARFF vehicles. The three (3) existing vehicles were purchased in 1997 and 1988 and are in need of replacement. An expected use of 12-15 years for ARFF vehicles is standard at Airports throughout the United States. Once the grant funds were received, a working group was established to develop a bid package, taking into account federal requirements, the operating environment at the Airport and new industrytrends.The working group consisted of representatives from the Airport, Fire Department and the Department of Procurement & Contracting. The specifications were also reviewed by representatives from the Department of Parks, Recreation and Facilities prior to publication. In addition to research of the federal requirements and the various ARFF vehicle manufacturers, a field trip to Phoenix Sky Harbor International Airport and Tucson International Airport was conducted in April 2001. Both of these airports have a climate similar to Palm Springs and had recently purchased new ARFF equipment.As a result of these visits, the working group observed the latest technology available in ARFF vehicles and their operating characteristics, application of the federal requirements and lessons learned as a result of the procurement process. This trip, as well as follow up conversations, proved invaluable. Based on new federal guidelines,which were released in February of 2002, an Invitation for Bid (IFB) 02-05 was issued on April 23, 2002. In addition to the various procedural and technical requirements, the IFB reflected the assurances in the AIP grant that all three (3) vehicles be purchased in one bid, ensuring the vehicles would be purchased from a single manufacturer. Using one manufacturer will streamline the training requirements for Fire Department and Fleet Services maintenance personnel. J,� ARFF Apparatus Acquisition June 5, 2002 Page 2 The manufacturing of ARFF vehicles is highly specialized, and the only known manufacturers capable of meeting the requirements of the IFB and the new federal guidelines are: Emergency One, Inc- Ocala, Florida KME Manufacturing - Nesquehoning, Pennyslvania Oshkosh Truck Corporation - Oshkosh, Wisconsin Rosenbauer-Wyoming, Minnesota As these vehicles are based on the new federal requirements, they are significantly larger than the existing apparatus. The increase in size necessitated the expansion of Fire Station#2, which will be complete prior to the vehicles being delivered. In addition, the 3,000 gallon vehicle will be equipped with an elevated waterway, which allows fire fighting agent to be placed at the most beneficial point so as to extinguish the fire. It can also penetrate an aircraft fuselage or engine and expel extinguishing agent inside the cabin or engine. By waiting for the FAA to complete their new guidelines, theAirport is able to obtain the latest technology available for ARFF apparatus. Funding is available via Airport Improvement Program (AIP) grants 32 and 33. The matching portion will come from the MVR fund. Specific amounts and accounts will be provided at the June 5, 2002, meeting. The Airport Commission was updated on the status of this item at its meeting of June 5, 2002. �2/1� (� 9 ALLEN F SMOOT, A.A.E. HAROLD E GOOD, CPPO Executive Director-Airports Director of Procurement and Contracting ( C2 BARY X FRE T Fire Chief APPROVED City Manager �/ f REVIEWED BY DEPT.OF FINANCE ATTACHMENTS: 1. Minute Order- provided at meeting 2. Bid Tabulation - provided at meeting DATE: June 5, 2002 ITO: City Council , FROM: Executive Director- Airports SUPPLEMENTAL REPORT -AIRCRAFT RESCUE AND FIRE FIGHTING APPARATUS Bids for the Aircraft Rescue and Fire Fighting (ARFF)apparatus, Invitation for Bid (IFB) #02-05, AIP 32 and 33 were received on May 30, 2002: Bidder Total Bid Oshkosh Truck Corporation $1,838,127.12 Emergency One, Inc $1,923,392.45 KME Manufacturing No response received Rosenbauer Declined to bid After reviewing all of the bids, the lowest responsive, responsible bidder is Oshkosh Truck Corporation. In accordance with the IFB and the requirements of the Federal Aviation Administration (FAA), no Disadvantaged Business Requirements (DBE) goals were required. The delivery time is 300 calendar days from the date of award. Funding for these apparatus is 90% from FAA AIP grants 32 and 33, with 10% coming from the City's MVR fund. Funds are available in the following accounts: 415-6600-56045, AIP 32, ARFF VehicleiBuilding $504,314.42 415-6600-56046 AIP 33 $1,150,000.00 City MVR Fund $183,812.71 The Airport Commission will be updated on the status of this item at its meeting of June 5*ALLEN 2002. A Minute Order is attached for City Council consideration. �Q SMOOT,'A.A.E. HAROLD E GOOD, CPPO Executive Director- Airports Director of Procurement and Contracting BARY A FREET Fire Chief APPR01VED � City Manager '__l ATTACHMENTS: REVIEWED BY DEFT.OF FINANCE 1. Minute Order 2. Bid Tabulation Its` N,lworciPerfact\City_CouncilWRFF_AppamtUs Acquisition Supplemental M05-2002.wpd �V 1 VENDORS & AMOUNTS BID VENDORS & AMOUNTS BID BID ABSTRACT 2 DUE ze� D x: 1 F8IIII02 -05 OATE:5j30PC 2- DOING TO: nttrn� 1 JANTITY COMMODITY ITEM # 9-J 000 01-4-L- . I,u\s i} C.IAss 2- 2— 1500 L- tro Il 2O0 53q,2q3' - C ss ! 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