Loading...
HomeMy WebLinkAbout6/5/2002 - STAFF REPORTS (7) DATE: June 5, 2002 TO: City Council FROM: Executive Director- Airports AMENDMENT#5-GENSLERARCHITECTURAL AGREEMENT,SECURITY IMPROVEMENTS RECOMMENDATION: It is recommended that the City Council approve Amendment#5 to Agreement#A4382, with Gensler for Architectural Services, modifying previously approved design work related to necessary security improvements at the Airport; the modifications results in an additional cost of$27,016. SUMMARY: This action would add design work items for a reconfiguration of the rental return lot, rather than the construction of a blast wall. These changes are based on updated guidance from the Transportation Security Administration (TSA). BACKGROUND: The recently completed blast analysis, which, due to the extreme confidentiality of the information contained in the report,was shared with the City Council in Closed Session, identified several mitigation measures which would improve the level of blast protection for the Airport. One of these mitigation measures was the construction of a blast wall on the north end of the terminal. During the design process for the blast wall, staff received information from the Transportation Security Administration(TSA),the federal agency responsible for aviation security, that they were discouraging the construction of blast walls. A blast wall is expensive to construct and can impact the blast protection for a structure in other ways. TSA recommended developing a method of separating the "dirty" vehicles (cars being returned by the customer), from the "clean" cars (cars which have been inspected and cleaned by the rental agency). This changes the focus of the work, which is reflected in the attached amendment. Additional dollars for landscape architecture, and civil and electrical engineering have been added. The Airport Commission has been advised that due to time constraints that this request would move directly to the City Council. Amendment#5 - Gensler Agreement A4382 June 5, 2002 Page 2 Funding for the various projects will be available via a future Airport Improvement Program (AIP) grant from the Federal Aviation Administration (FAA). MIKE N WILLIAMS, A.A.E. LLEN F MOOT, A.A.E. Deputy Director- Operations Executive Director- Airports APPROVED' City Manager Attachments: Attachment 1 - Amendment Minute Order REVIEWED BY DEPT.OF FINANCE , r;FLYr Gensler_Amendmen �u t#5 06-05-2002.wpd N:\WordPerfect\City_Council\Engineering_Construction\Gensler_Amendment#5 06-05-2002.wpd AMENDMENT NO 5 AGREEMENT NO 4382 -ARCHITECTURAL SERVICES THIS FIFTH AMENDMENT to Agreement No 4382 for contract services, (herein "Agreement") made and entered into on the day of , 2002, by and between the CITY OF PALM SPRINGS (herein "City') and GENSLER (herein "Architect") is hereby amended effective June 5, 2002, as follows: 1. Exhibit "A" Scope Of Services, Exhibit "C" Schedule of Compensation, Exhibit "D" Schedule of Performance (all figures are Lump Sums): Amendment No 3 to the above noted agreement outlined the design, document development and a Planning Commission approval package for a "Blast Wall", which would be located on the north side of the terminal, near baggage claim. Based on guidance received from the Transportation Security Administration (TSA), the "Blast Wall" is not required, based on a reconfiguration of the rental car ready lot. Any and all Project Descriptions in the above noted Exhibits shall be amended as follows: Original Description: Blast Wall (north side of terminal - baggage claim) Revised Description: Rental Car Ready Lot Reconfiguration 2. Exhibit"A" Scope of Services, is hereby amended by adding the following design work items: Rental Car Ready Lot Reconfiguration : Scope includes complete design, bid document development and Planning Commission approval package,design and detailing of the Rental Car Ready Lot including the new Vehicle Control Barriers, Signage, Lighting and Landscaping. The reconfiguration's intent is to meet the security requirements as mandated by the Transportation Security Agency (TSA). The design will take into account the general aesthetic of Palm Springs International Airport, but will also be sensitive to budget and schedule. As much as possible, the design will utilize local materials and construction means and methods to minimize on procurement and installation. 3. Exhibit "C" Schedule of Compensation is hereby amended by adding the following items: Deleting the work described in Amendment relating to the blast wall for$134,495 and adding the work related to the Rental Car Ready Lot Reconfiguration for$161,511, as stated in this amendment. Rental Car Ready Lot Reconfiguration shall be designed based on Time and Materials not to exceed a maximum, of$161,511 and further broken down as follows: Gensler Agreement No 4382 Amendment No 5 June 5, 2002 ORIGINAL AMOUNT REVISED AMOUNT(THIS (AMENDMENT#3) AMENDMENT) Architectural &Signage $56,598.00 $78,017.00 Structural Engineering $7,889.00 $6,289.00 Special Structural Analysis $31,559.00 $12,000.00' Civil Engineering $10,520.00 $27,536.00 Landscape $0.00 $8,000.00 Electrical Engineering $0.00 $6,000.00 Cost Estimating $0.00 $2,000.00 Administration $28,929.00 $21,669.00 Not to Exceed Amount $134,495.00 $161,511.00 'Services for Special Structural Analysis will be invoiced on a Time and Materials basis not to exceed the stated allowance. Actual compensation shall be based on hours worked times the hourly rates, (see Attachment 1), but not exceeding the percentage of completion. Payments will be made monthly based on the percentage of work completed in each area of work defined above. Included within this proposal are fees incurred for the previous 'Blast Wall" Design (Amendment#3). These fees noted above exclude the following: • Construction Administration • Bid support/tender package development 4. Exhibit "D" Schedule of Performance is hereby amended as follows: Rental Car Ready Lot Reconfiguration final bid documents to be completed within 60 calendar days. \Wmort_bdc\Shared Directory-N Drive\Hgreements\Engineering\Gensler_Amendment#5 05-05-2002.wpd Gensler Agreement No 4382 Amendment No 5 June 5, 2002 56V IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CITY OF PALM SPRINGS ATTEST: a municipal corporation By: By: City Clerk City Manager APPROVED AS TO FORM: By: City Attorney CONTRACTOR: Check one:_Individual_Partnership_Corporation Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,President,or any Vice President:AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer). By: By: Signature(notarized) Signature(notarized) Name: Name: Title: Title: State of State of County of Iss County of Iss .On___beforeme, On before me, personally appeared personally appeared personally known to me (or proved to me on the basis of personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/theirsignature(s) authorized capacity(ies),and that by his/her/theirsignature(s) on the instrument the person(s),or the entity upon behalf of on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. which the person(s)acted, executed the instrument. WITNESS my hand and official seal. WITNESS my hand and official seal. Notary Signature: Notary Signature: Notary Seal: Notary Seal: t Attachment 1 PALM SPRINGS INTERNATIONAL AIRPORT 05.0201.000 CONSULTANT HOURLY BILLING RATES March 12, 2002 Note: Hourly rates are subject to annual increases Gensler Architectural Services Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $130.00 - 150.00/Hr. Senior Associates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $103.00 - 114.00/Hr. Associates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $90.00 — 102.00/Hr. Designers / Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00 — 89.00/Hr. Draftspersons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $56.00 —69.00/Hr. Brandow& Johnston Associates Structural Engineering Services Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $170.00/Hr. Associate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $130.00 - 140.00/Hr. Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $108.00— 125.00/Hr. Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $68.00 — 95.00/Hr. Drafter/Technical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45.00 — 97.50/Hr. Clerical/Administrative . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $68.25/Hr. VSA Airports Civil Engineers & Constructors Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $95.00/Hr. Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $80.00/Hr. Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00/Hr. Project Engineer/Construction Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00/Hr. Project Planner/Associate Construction Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $60.00/Hr. Engineering Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $55.00/Hr. Field Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45.00/Hr. Graphics/CADD Operator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $40.00/Hr. Clerical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35.00/Hr. Auto-CADD Work Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $30.00/Hr. Turner Construction Company Cost Estimating Services Estimators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $95.00/Hr. Gensler Agreement No 4382 Amendment No 5 June 5, 2002 T'l Attachment 1 Weidlinger Associates Special Structural Engineering Services Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $180.00/Hr. Senior Associates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125.00/Hr. Associates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $120.00/1-1r. Senior Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $105.00/Hr. Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $85.00/Hr. Designers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $78.00/Hr. Full-Time Resident Engineer/ Clerk of Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $80.00/Hr. CADD Operators/Drafters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $72.00/Hr. Word Processors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50.00/Hr. \\Airport_bdc\Shared Directory-N Drive\Agreements\Engineering\Gensler_Amendment#5 06-05-2002.wpd Gensler Agreement No 4382 Amendment No 5 June 5, 2002 MINUTE ORDER NO. APPROVING AMENDMENT #5 TO AGREEMENT #A4382, WITH GENSLER FOR ARCHITECTURAL SERVICES, MODIFYING PREVIOUSLY APPROVED DESIGN WORK RELATED TO NECESSARY SECURITY IMPROVEMENTS AT THE AIRPORT; THE MODIFICATIONS RESULTS IN AN ADDITIONAL COST OF $27,016. I HEREBY CERTIFY that this Minute Order, approving Amendment #5 to Agreement#A4382,with Gensler for Architectural Services,modifying previously approved design work related to necessary security improvements at the Airport; the modifications results in an additional cost of $27,016, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 51h day of June, 2002. PATRICA A SANDERS City Clerk h✓�O'