HomeMy WebLinkAbout6/5/2002 - STAFF REPORTS (28) DATE: May 31, 2002
TO: City Council
FROM: Director of Procurement and Contracting
AWARD TWO INFORMAL QUOTATIONS FOR CONSTRUCTION SERVICES
RECOMMENDATION:
That City Council award an informal bid in the amount of $18,250 to G & M Construction, Palm
Springs, for site preparation and utility work for the Demuth Park Restroom Facilities; and award
informal bid to G&M Construction, Palm Springs, in the amount of $13,500 for providing and
installing external tile for the Demuth Park Restroom Facilities; final agreements to be in forms
approved by the City Attorney.
SUMMARY:
Informal bids were solicited separately for providing and installing external tile and for performing
site preparation and utility work relative to the new prefabricated restroom structure at Demuth
Park. The scopes of work were solicited separately in an effort to expedite the project,save money
and provide opportunities for local trade contractors. Additionally, it was elected not to have the
restroom facility manufacturer provide and install the external tile at the factory in order to retain
control of aesthetic issues, including color and texture. The structure is scheduled for delivery the
week of June 24, 2002.
BACKGROUND:
On March 20,2002, City Council approved purchase of a custom-designed prefabricated restroom
structure from Restroom Facilities Corporation of Reno, Nevada, to be installed at Demuth Park
at a cost of $174,689, including tax, delivery and site replacement. The award did not include
provision and installation of external tile at the factory because of concerns related to local control
and review of the"look"of the structure. The award to Restroom Facilities also did not include site
preparation, provision and hook-up of utilities.
Restroom Facilities wanted to provide these services as well, but it was felt that this service could
be better coordinated and provided less expensively utilizing a local trade contractor.
The Procurement Ordinance provides for informal bidding (minimum 3 quotes)for projects of less
than$25,000. Since the site work is civil work requiring a C-12 or Class A contractor's license and
the tile work is architectural work requiring a C-54 or Class B license,there was a staff expectation
that the low bidder would be a different contractor for each of the two scopes of work.
The low bidder for both projects turned out to be G & M Construction, Palm Springs, which
possesses both and "A" and "B" contractor's license. Bid results are:
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TILE WORK
G & M CONSTRUCTION (Palm Springs) $13,500
DENBOER CONSTRUCTION (Palm Springs) $17,000
JAMES SIMON CONSTRUCTION (Indio) $18,260
SITE PREP & UTILITIES
G & M CONSTRUCTION (Palm Springs) $18,250
BONDED RIGGING (Palm Springs) $18,700
JAMES SIMON CONSTRUCTION (Palm Springs) $21,390
DENBOER CONSTRUCTION (Palm Springs) $37,800
The City has consistently bid site work separately from architectural work in the past utilizing local
trade contractors for trade specific work where the City, in essence, assumes the responsibility for
overall coordination of the work. Only in projects the size and scope of the airport terminal, the
convention center or the downtown parking structure has the City retained a construction manager
for coordination of trades.
If the two independent scopes of work must be combined into a single scope, the Director of
Procurement& Contracting believes all bids should be rejected and the combined scope of work
advertised in the trade journals in conformance with the Uniform Cost Accounting Act which the
City adopted in the Procurement Ordinance. Another alternative would be to reject all bids and
negotiate a Change Order with Restroom Facilities. The Director of Procurement & Contracting
recommends individual awards to G & M Construction, Palm Springs.
Funds are available from Measure Y proceeds.
HAROLD E. GOOD
Director of Procurement & Contracting
APPROVED:
City Manager
REVIEWED BY DEPI OF FINANCE
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MINUTE ORDER NO.
AWARDING AN INFORMAL BID, IN THE
AMOUNT OF $18,250, TO G&M
CONSTRUCTION, PALM SPRINGS, CA,
FOR SITE PREPARATION AND UTILITY
WORK FOR THE DEMUTH PARK
RESTROOM FACILITIES.
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I HEREBY CERTIFY that this Minute Order, awarding an informal bid, in the
amount of $18,250, to G&M Construction, Palm Springs, CA, for site preparation
and utility work for the Demuth Park restroom facilities, was adopted by the City
Council of the City of Palm Springs, California, in a meeting thereof held on the
51h day of June, 2002.
PATRICIA A. SANDERS
City Clerk
O0
MINUTE ORDER NO.
AWARDING AN INFORMAL BID, IN THE
AMOUNT OF $13,500, TO G&M
CONSTRUCTION, PALM SPRINGS, CA,
FOR PROVIDING AND INSTALLING
EXTERNAL TILE FOR THE DEMUTH
PARK RESTROOM FACILITIES.
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I HEREBY CERTIFY that this Minute Order, awarding an informal bid, in the
amount of $13,500, to G&M Construction, Palm Springs, CA, for providing and
installing external tile for the Demuth Park restroom facilities, was adopted by the
City Council of the City of Palm Springs, California, in a meeting thereof held on
the 5m day of June, 2002.
PATRICIA A. SANDERS
City Clerk