HomeMy WebLinkAbout6/19/2002 - STAFF REPORTS (6) DATE: June 19, 2002
TO: City Council
FROM: Executive Director- Airports and Director of Procurement & Contracting
AWARD INFORMAL BID FOR RADIO EQUIPMENT
RECOMMENDATION:
It is recommended that the City Council award an informal bid to Motorola, Inc., in the amount
of $40,830.61 for acquisition of 800 MHz radio equipment for security operations at the Palm
Springs International Airport.
SUMMARY:
This action would acquire additional 800 MHz radio equipment to be utilized for security
functions at the Airport. These portable and mobile radios will be compatible with the City's 800
MHz radio system. Purchase of this equipment is funded in part by a grant from the Federal
Aviation Administration (FAA).
BACKGROUND:
In response to the September 11`h attacks and the additional security requirements as mandated
by the Transportation Security Administration (TSA), the Airport has a need for additional 800
MHz radios,which are used by staff for all types of routine and emergency situations that occur
at the Airport. The Airport was the first department within the City to acquire 800 MHz radio
equipment, which was installed in the early 1990's. Much of the equipment from this initial
purchase is nearing the end of it's useful life and replacement is required. In addition,
reprogramming of existing equipment is necessary to improve the communication capability
between the Airport and other City departments.
An informal bid was prepared and sent to 3 vendors. Section 7.03.030 (3)(b) of the Municipal
Code requires, so far as is practical, solicitation of no less than 6 vendors for informal bids
between $25,000 and $100,000. Because only Motorola-brand radios will operate on the City's
800 MHz radio system and local programming and related support services are required, the
field of vendors was limited to dealers providing Motorola equipment and services locally(three
in number).
Two bids were received as follows:
Motorola, Inc. $40,820.61
ComSerCo $45,719.32
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Award Informal Bid for Radios
June 19, 2002
Page 2
It is recommended that City Council award the informal bid to Motorola, Inc., the lowest
responsive, responsible bidder.
Funding is available via account 415-60-6600-56029, Ramp 26.
ALLEN F SMOOT, A.A.E. HAROLD E GOOD, CPPO
Executive Director - Airports Director of Procurement & Contracting
AM
W RUNGE f'
(rector of Information Technology
APPROVED
City Manager
ATTACHMENTS:
1. Minute Order
REVIEWED BY DEPT.OF FINANCE
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N:\WordPerfect\City_Council\Radio_Equipment 06-19-2002.wpd t
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MINUTE ORDER NO.
AWARDING AN INFORMAL BID TO MOTOROLA, INC., IN THE
AMOUNT OF $40,830.61 FOR ACQUISITION OF 800 MHZ
RADIO EQUIPMENT FOR SECURITY OPERATIONS AT THE
PALM SPRINGS INTERNATIONAL AIRPORT.
I HEREBY CERTIFY that this Minute Order, awarding an informal bid to
Motorola, Inc. in the amount of $40,830.61 for acquisition of 800 MHz radio
equipment for security operations at the Palm Springs International Airport, was
adopted by the City Council of the City of Palm Springs, California, in a meeting
thereof held on the 1 g'" of June, 2002.
PATRICIA A. SANDERS
City Clerk