HomeMy WebLinkAbout6/19/2002 - STAFF REPORTS (27) DATE: June 19, 2002
TO: City Council
FROM: Director of Procurement and Contracting
and Executive Director- Airports
AWARD TRADE BIDS FOR CONSTRUCTION OF THE DOWNTOWN PARKING STRUCTURE
RECOMMENDATION:
That City Council award trade bids for construction of the downtown parking structure.
SUMMARY:
In order to meet the tight turnaround times required to build the downtown parking structure, bid
openings for the trade bids required to begin construction are scheduled to be opened June 181h
A complete summary of the bids and the recommended awards will be distributed to City Council
at the meeting. Construction is projected to begin July 1st and be completed by Thanksgiving.
BACKGROUND:
City Council previously approved and adopted the plans, specification and working details for the
downtown parking structure and authorized solicitation for construction trade bids and quotes.
Site Demolition, Utility Relocation and Earthwork trade work is scheduled to be complete by the end
of June. Construction is scheduled to begin July 1". Award of trade bids at the meeting of June
19th is necessary to meet the project time lines.
Funds are available in account#4463-50201 - Downt W Pa`rki ipg Structure.
/I/I�L �✓�J!�� ���J ALL / ���� , 1
HAROLD E. GOOD, CPPO Al-ttN F. SMOOT, AAAE
Director of Procurement & Contracting Executive Director- Airports
APPROVED:
City Manager
Attachment: Minute Order
REVIEWED 6Y DEPT.OF FINANCE
�iO4
DATE: June 19, 2002
TO: City Council
FROM: Executive Director-Airports
SUPPLEMENTAL REPORT - PARKING STRUCTURE BID AWARDS
Bid were accepted on a variety of trade contracts forthe parking structure on June 18,
2002. The trade bid were as follows:
TRADES/CONTRACTOR BIDS
(*Price before proposed
Change Orders)
Concrete Reinforcing ($2,029,480) Bid Package 97
Coan Construction Co. Jt L/
j11s�" $2,024,000* VYiD
ARB, Inc. $2,049,000
Guy Yucom Construction Inc. $2,107,867
Bomel Construction Co. $2,113,452
San Diego Reef $2,169,095
Largo Concrete, Inc. $2,492,547
Masonry ($372,896) Bid Package#9
Frank S. Smith Masonry, Inc. /9- $388,500 KAO
Persall Masonry $493,900
Miscellaneous Metal ($160,050) Bid Package #10 q
Palm Springs Welding $229,360
Law Steel, Inc. $265,356
Beck Steel $365,322
Plumbing ($61,517) Bid Package#17
SSW Mechanical i4 -1-/'o - $ 159,000 VYl
Fire Protection ($126,800) Bid Package#19
J.T. Tat F Y �� ��Fire Protection Systems, Inc. $68,540
Daart Engineering $79,184
Shasta Fire Protection $101,000
LAI
Tr 2
June 19, 2002
Page Two
TRADES/CONTRACTOR BIDS
Bid Schedule A Bid Schedule B
Electrical ($250,882) Bid Package#20 ���
Cove Electric J1,,2L) $266,500 $252,400
System Electric $268,909 $254,890
Brudvik, Inc. $283,510 $271,000
TOTAL ESTIMATE ($3,001,625) TOTAL BIDS $3,132,800)
Less Change Order#1 Palm Springs Welding ($55,000)
Less Change Order#1 Cove Electric 27 000
TOTAL BID AWARDS $3,050,800
In addition, the original project included three (3) elevators. Only two have been
purchased to date. It is recoT-manded that the Council award the purchase of the
third elevator for$49,000 -Otis Elevator with funding to initially come from the funds
held for 'other parking to with followup/a/ction to replace those funds from excess
capital project funds.
ALLEN F. SMOOT, AAE
Executive Director-Airports
APPROVED
City Manager
ATTACHMENTS:
1. Project Budget Matrix
2. Minute Orders (5)
3. Resolutions (2)
-
No.1560
CITY OF PALM SPRINGS,CALIFORNIA
3200 East Tahquitz Canyon Way
`�.�„'� Palm Springs,California
ll ? —f,� "V DOWNTOWN PARKING STRUCTURE
t� City Project No.01-27
NOTICE TO PRE-QUALIFIED TRADE
CONTRACTORS
nprya Bids for the Following Trades: Concrete &
{I 'I r• L'WL f?7 y Reinforcing (Bid 117), Masonry (Bid 99),
Miscellaneous Metals Bid #10, Metal Stud
Framing and Plaster(Bid M1 ), Plumbing(Bid N77),Fire Protection(Bid 1
9),Electrical(Bid
a
M¢0)and Site Concrete(Bid N22).
N-1 NOTICE IS HEREBY GIVEN that sealed Bids
will be received from Trade Contractors who have
successfully completed the trade specific pre-
qualification process(es)set forth by the City.Said
Bids will be the Office of the Director
PROOF OF PUBLICATION of Procurementent&&Contracting
acting at 3200 E.
Canyon Way in the City of Palm Springs.gs. The The
(2O15.5.C.C.P) Work is to be performed in strict accordance with
the contract documents and is described in eight
(8) individual Bid Packages (by Trade) for the
Downtown Parking Structure,City Project 801-27.
The City has contracted with Turner Construction
Company to be the Construction Manager for the
Project. The City and Turner Construction
Company have chosen to develop eight(8)of the
project's trade contracts via a pre-qualification
process.The resultant contracts will be awarded
and held by the City of Palm Springs.
STATE OF CALIFORNIA N-2 PRE-QUALIFICATION OF TRADE CONTRAC-
TORS:All prospective bidders who have not
County of Riverside - aira-d:r setbmitied iracL specific ore- url tV
e ion guestionni res forth" prpj cf: t must be
pre-qualified to sub it bi s for hi3—prole
Trade contractors must be ore-ayallBed for
each trade bid for which t> hey ish to submit
a bit. The completed hregualficiation goes- '
tio_ nnaces must be receive at least five days
prior to the date of bid opening specified in
this Notice, Pre-qualification applications are
enclosed with the bid package(s). Pre-qualifica-
tion applications may also be obtained at
www c palm-springs ca us. Go to"Departments"
then to "Procurement"1 Bid proposals submitted
by trade contractors who have failed to success-
I am a citizen of the United States and a resident of i fully pre-quality will not be accepted.
the County aforesaid; I am over the age of eighteen N-3 DATES AND TIMES OF OPENING BIDS:
1. Bids for Concrete & Reinforcing_Bid
years,and not a party to of interested in the Package 117 will be received in the Department of
above-entitled matter.I am the principal clerk of a Procurement & Contracting of the City of Palm
Springs, California, from the above listed Trade 1
printer,of the,DESERT SUN PUBLISHING Contractors until 2:00 P.M.,local time,June 1 1,
COMPANY a newspaper of general circulation, 2002.
2.Bads for Masonyok_BiEPackage!_ o will
printed and published in the city of Palm Springs, be received in the Department of Procurement&
Count of Riverside,and which newspaper has been Contracting of the City of Palm Springs,
YCalifornia, from the above listed Trade
adjudged a newspaper of general circulation by the Contractors until 2:15 P.M.,local time,Jung 1
Superior Court of the County of Riverside,State of 3.202.
Bids for Miscellane us metals Bi Pagkage
California under the date of March 24, 1988.Case #10 will be received in the Department of
Number 191236;that the notice,of which the Procurement&Contracting of the City of Palm
Springs,California,from the above listed Trade
annexed is a printed copy(set in type not smaller Contractors until 2:30 P.M.,local time,June 11
than non ariel,has been published in each regular 2002.
p p g 4.Bid tor Metal Stud Framing and Plaster Bid
and entire issue of said newspaper and not in any Packa3e13 will be received in the Department
supplement thereof on the following dates,to wit: of Procurement & Contracting, ary of Palm
g Springs, California, from the above listed Trade
May 2711111 Contractors until 2:45 P.M.,local time,Jurro 11
2002.
---------------------------------^-------------------------- 5. Bids for P�Iy_mbin id Package #17 will be
received in the Department of Procurement &
Contracting of the City of Palm Springs,
---------------------------------------------------------------- California, from the above listed Trade
All ill the year 2002 Coontactors until 3:00 P.M.,local time,JAme- I_1y
22.
I certify(or declare)under penalty of perjury that the 6. Bids for Fire Prote tion. Bid Package #19 ,
foregoing is true and correct. will be received in the Department of Procure-
ment&Contracting of the City of Palm Springs,
29th 1 California, from the above listed Trade
Dated at Palm Springs,California this-------------day Contractors until 3:15 P.M.,local time,June 11
_002.
May 7.Bids for Electrical.Bid Package N20 will be -
received in the Department of Procurement&
Cont
cting,City of Palm
of---------------------------------------2002 he 3:30 P.M., in the Department of Procurement&
V �6 from the above listed Trade Contractors until
8.Bid for Sit�Concrete local time,June
B'd Package11,2 X22 will
Contracting,City of Palm Springs,California,
Signature from the above listed Trade Contractors until
4:00 P.M.,local time,June 11,2002.
Immediately after the time established as the
deadline for receipt of bids, bids will be opened
and read aloud. It is the responsibility of the
Bidder to see that any Bid sent through the mail,
by delivery service or hand-delivered shall have
sufficient time to he received by the Director in
the Department of Procurement '& Contracting
prior,to the Bid Opening Tine. Late Bids will be
returned to the Bidder unopened.
N-4 LOCATION OF THE WORK:The Work to be
constructed hereunder is located on the south-
east corner of Indian Canyon Drive and Baristo
I, irtt-r sp... c -
N-14 RETAINAGE FROM PAYMENTS: The .t
Contractor may elect to receive 100 percent of
payments due under the Contract from time-to-
time,without retention of any portion of the pay-
ment by the City, by depositing securities of
W. DESCRIPTION OF THE WORK:The overall equivalent value with the City in accordance with
the provisions of Section 22300 of the Public
project C'mists "7-c-uudcfng a three (3)level Contract Code. The value of such securities, if
121,235 square feet, 375 spaces parking shut- deposited by the Contractor, shall be as deter-
ture. The foundations are spread footings. The mined by the City,whose decision on valuation of
structure is cast in place post tension concrete, the securities shall be final.Securities eligible for
with concrete columns, beams, girders, elevator investment hereunder shall be limited to those
pits and shear walls.The exterior facades along listed in Section 16430 of the Government Code,
the East and South faces consist of 8" concrete or bank or savings and loan certificates of
masonry unit and plaster at spandrels.There are deposit.
metal urns and architectural steel at entries.The N-15 PRE-BID WALK-THROUGH OF WORK
perimeter is enclosed by cable handrails, the SITE: Prospective Bidders are advised to attend
parking control is achieved through automatic a Pre-Bid Conference and Walk-Through of the
gates with controllers. Cantilevered fabric shade proposed work site which will be conducted by
structures are located at structure's top level. the City to acquaint the Bidders with existing site
Separate Bid Documents identify the work to be conditions. The Pre-Bid Conference and Walk-
performed according to trade. Through will be conducted from 9:00 a.m.to 11:00
N-6 COMPLETION OF THE WORK:Time is of a.m. local time, Tuesday, June 4, 2002.
the essence! The Work must be performed Participants of the Pre-Bid Conference and Walk,
according to time lines identified in each trade Through will meet in the Large Conference Room,
bidding document. The start of construction is City of Palm Springs, located at 3200 East
anticipated to be June 24,2002,and the project Tahquitz Canyon Way,Palm Springs,California.
completion date is scheduled to be November 27, N-16 EXISTING REPORT ON SITE INVESTIGA-
2002:The start date for each trade will be coordi- TION:(a)The Bidder's attention is directed to the _
nated with the overall project time fines and will fact that two reports were prepared for the City of
be communicated by issuance of a "Notice to Palm Springs by Earth Systems Southwest, of
Proceed". "Liquidated Damages"clauses will be Bermuda Dunes,CA.,entitled"Report of Phase I
included in Bidding Documents and resultant Environmental Site Assessment Seven
Contracts for selected trades.. Contiguous Particles South Palm and Indian
N-7 BID SCHEDULES:For certain trades the Bid Canyon Drives North of Baristo Road Palm
Documents may contain two or more separate Springs, California" and "Report of Phase 11
Bid' Schedules, i.e., Bid Schedule "A" and Bid Investigation Former Gas Station NWC South
Schedule "B". When this occurs, Bidders must Indian Canyon Drive and Baristo Road Palm
bid on all of the Bid Schedules or the Bid will be Springs, California" dated February 7, 2002 and
considered as non-responsive and will be subject March 29,2002 respectively.
to rejection.However the City will award only one (b)Copies of the report are available for mspec-
Bid Schedule. tion by prospective Bidders at the office of Harold
N-B AWARD OF CONTRACT: (a) The City E. Good, CPPO, Director of Procurement &
reserves the right after opening each trade Bid to Contracting,3200 E.Tahquitz Canyon Way, Palm
reject any or all trade Bids,to waive any informal- Springs, CA., 92262, 760-323-8239.(cJ Said]
ity(non-responsiveness)in Bids or to make award reports are made available for the convenience of
to the lowest responsive,responsible Bidder,as it bidders only,and the City disclaims any responsi-
may best serve the interests of the City.' bility for its contents.All statements,findings,and
(b)As a condition of award,the successful Bidder interpretations in said report are those of Earth
will be required to submit bonds and insurance Systems Southwest,and the City of Palm Springs
prior to execution of the Agreement by the City. makes no interpretations nor representations as
Failure to meet this requirement shall constitute to the accuracy of said report. All bidders shall
abandonment of the Bid by the Bidder and forfei- make their own interpretations as to the condi-
ture of the Bid Bond.Award will then be made to tons existing at the proposed project site.
the next lowest Bidder. 'N-17 OBTAINING OR INSPECTING CONTRACT
N-9 LOCAL BUSINESS PROMOTION:In deter- DOCUMENTS: (a) A full set of Contract
mining the lowest responsible Bidder,the provi- .Documents is available for inspection without
sions of Section 7.09.030 of the City of Palm charge at the Office of the Procurement & '--- -
Springs Municipal Cade shall be applied to a Bid Contracting, City of Palm Springs, 3200 East
submitted by a local business enterprise or con- Tahquitz Canyon Way, Palm Springs, California.
tractor,as set forth in the Instructions to Bidders (b) Complete sets of said Contract Documents
N-10 BID SECURITY:Each Bid shall be accom- may be purchased for$100.00 per set If overnight
panied by a certified or cashier's check or Bid mailing is requested,an additional$25.00 fee will
Bond in the amount of at least 10 percent of the be required.Documents are obtainable from:
total Bid price, payable to the City of Palm J.P.REPROGRAPHICS
Springs,as a guarantee that the Bidder,if its Bid 77734 Country Club Dr.,#G2
is accepted, will promptly obtain the required Palm Desert,California 92211
Bonds and Insurance, and will prepare the Ofc:(760)777-9794
required submittal Documents and execute the OR
Agreement. CR REPROGRAPHICS
N-11 BIDS TO REMAIN OPEN:The Bidder shall J 3182 Pullman Street
guarantee the Total Bid Price for a period of 30 Costa Mesa,CA 92626
calendar days from the date of the Bid opening. Ofc:(714)751-2680
N-12 CONTRACTOR'S LICENSE CLASSIFICA-
TION: In accordance with the provisions of N-18 ADDRESS AND MARKING OF BIDS:The
California Public Contract Code Section 3300,the envelope enclosing the Bid shall be sealed and
City has determined that the Contractor shall' addressed to the City of Palm Springs,and shall
possess a valid California State Contractor's be delivered to:
License.The Bidder shall possess a valid license' City of Palm Springs
in the specified classification (see below) at the Department of Procurement&Contracting
time that the Bid is submitted,as required under 3200 E.Tahquitz Canyon Way
California Business and Profession Code Section Palm Springs,California 92262
7028.15, unless exempt thereunder. Failure to The envelope shall plainly marked in the upper
possess the specified license at the time of sub- left hand corner with the name and address of
miffing a Bid shall render the Bid as non-respon- the Bidder and shall bear the words, Trade Bin
sive and must be rejected.The minimum for Palm Springs DOWNTOWN PARKING STRUC-
Contractor's License necessary to perform the TURE and the date and hour of opening Bids.The
Work by Trade is as Follows: name of the trade and the Bid Package Number
Bid#7 Concrete&Reinforcing (C-8 or B) shall also be clearly marked on the outside of the
Bid#9 Masonry (C-29) envelope.The certified or cashier's check or Bid
Bid#10 Miscellaneous Metals (C-51) Bond shall be enclosed in the same envelope with
Bid#13 Metal Stud Framing the Bid.
and Plaster - (C-35) N-19 PROJECT ADMINISTRATION:All commu-
Bid#17 Plumbing (C-36) nications relative to this Work shall be directed to
Bid#19 Fire Protection (C-16) David Livingston,Turner Construction Company,
Bid#20 Electrical (C-10) 73-960 Highway 111, Suite 5, Palm Desert, CA
Bid#22 Site Concrete (C-8) 92260, PHONE (760 340-6161, FAX (760) 340-
6411,prior to opening of Bids.All questions relat-
N-13 PREVAILING WAGE RATES NOT APPL- ing to interpretation of the Contract Documents or
ICABLE:Funding for this project is derived sole- products must be in writing, and responses will
ly from local revenue sources and,as provided in' be in the form of addenda to the Documents.
Secbcn 7.06.030 of the City's Municipal Code,the BY ORDER OF THE CITY OF PALM SPRINGS,
work shall not be subject to prevailing wage _ CALIFORNIA
i=•• HAROLD E.GOOD,CPPO
Director of Procurement&Contracting
DATE'May 20,2002
PUB:May 27,2002
Na 1494
- CITY OF PALM SPRINGS, CALIFORNIA
�/�: ADVERTISEMENT FOR TRADE
t e- Trade Contractor PRE-QUALIFICATION
DOWNTOWN PARKING STRUCTURE
pi oleo IF CITY PROJECT N01-27
Trade Contractors ma submit pre-qualification (I(^,i Jt�y NOTICE IS HEREBY GIVEN that the Clt of Palm
packages dining regular working hours on n MAY 2)-c 1or0 Springs has determined that bidders t below
day that the offices of the Cdyy of Patin Springs Y "S '°�b designated trade contracts must be pre-qualified
are open Trade Contractors who submit a cam- 's (- ti- Prior to submitting a bid on the Downtown Pado-
pete pre-qqualiticatran package will be notified of ,C�" ring Structure:
there quaff Lesson status nc later than two buar-
ness days after subrned.n of the information. 'o;rfa'�p m Bid Portion #7- Concrete & Reinforcing
'r'� Bitl Package#9- Masonry
The City Of Palm Springs may refuse to grant pre- �"`^�*""� B Did e#TO - Miscellaneous
Steousl'aMet Is
qualification where the requested information and 9 g
materials are not provided, or not provided by and Plaster
June 4, 2002. There is no appeal from a refusal Bid Package #17 - Plumbing
for an incomplete or late application, but re-apply Bid Package h19 - Fire Protection
cation for a later pro is penni[[ed.The closing Bid Package#20 - Electrical
time for bids will not be changed in order to no- Bid Package 422 - Site Concrete
commns, Or supplementation of incomplete sub- PUBLICATION It is mandate that all Trade Contractors who in-
missions, or late submissions. Pre-qualification r PUBLICATION mandatory
trade specific and will be evaluated separately for tend a submit ll bid for any of the above fisted
each bid package. ) bid packages fully complete the pre-q requested
•C•P) questionnaire,n n t b provide all materials requested
Where i timely and completed application results herein, and be approved by the City of Palm
m a rating below that necessary to pre-qualify,an Spnrigs it be on the final qualified Bidders distal
appeal can be made An appeal is begun by the No bid will be accepted from a Trade Contractor
Trade Contractor delivering notice to the City of that has failed to comply with these requirements
its appeal of the decision with respect to its pre- for the referenced larl packages. If two or more
qq unification rating, no later than two business `` business entities submit a bid as part of a Joint
days prior to the closing time For the receipt of ( I�l ,Ffn Venture, or expect to submit a bid as part of a
bids for [his project Without a timely appeal, the .m Joint Venture, each entity,within the Joint Venture
Trade Contractor waives anX and all rights to 1 l� must be separately qualified to bd.The last date
challenge the decision of the City,whether by ad- to submit a fully completed questionnahe is June
mnistmtive process,judicial process or any other i n 4, 2002 Trade Contractors are encouraged to
legal process or proceeding. VIA Ji�h i,r- submit pie-qualification packages as soon as
possible, so that they may be notified of omrs-
Note:A Trade Contractor may be found not arena of information to be remedied or of their
pre-qualified for bidding on a specific trade pre-qualification status well in advance of the bid
contract to be let by the City of Palm Springs,e
closing dates
to 6e let 6y the City of Palm Springs until th -—
Trade Contractor meets the City s require- Answers to questions contained in the pro-coaLfr
ments. In addition, a Trade Contractor may be cation questionnaire, information about current
found not pre-qualified for either: reunion capacity, notarized statement from sure-
ty,and the most recent reviewed or audited finan-
I cial statements,in with accompanying required
ing notes and
supplemental information are he bad f r City
(2)Falsification o/information Will use these documents as the basis of ratng
Trade Contractors m respect each
the size and
NOTICE: To Trade Contractors who are using scope of contracts upon which each Trade Can-
sub-contractors for this lob, please be advised tractor is qualified to bid. the City reserves the
that the City may require post-bid qualification re- right to check other:sources availe Is. The City's
view of fisted sup-contractors decision will be based on objective evaluation on-
terra.
Coinpplete sets of pre-qualification documents ited States and a resident Of The City reserves the right to adjust, increase,
may be obtained from. am Over the age of eighteen limil. suspend or rescind the pre-qualification rat-
I.P.Rapmgiaphias I CR Reprographics o or interestedrtig based on subsequently learned information.
77734 Country Club Drive, 3182 Pullman Street in the Trade Contractors whose rating changes suffl-
Suite G (am the principal clerk of a alert to disqualify them will be notified,and given
Palm march,CA 9221 1 Costa Mesa,CA 92626 an opportunity for a hearing consistent with the
(760)772-9794 (714)751-2680 F SUN PUBLISHING hearing procedures described below for appealing
ALL QUESTIONS AND COMMUNICATIONS rel- g a pre-qus the into t of t
er of general circulation,
ative to this Work shall be directed to Harold E. While r is the intent of the breed t pre-qualification quas-
Good, CPPO, Director of Procurement & Can-
treating ar 760-323-8239 or e-mailed to Her- Id which newspaper has been slat the City in determining bidder responsibility
odG ci.palm-�pnngs.ra.us. prror to bid and to old the City in selactm the
of general circulation by the lowest respoinsrole bidder, neither the fact of pie-
I-IHAROID. GOOD, CPPO qualification, nor any pre-qualification rating, will
Director of F.ecureri & Contracting 'Ounty Of Riverside,State of preclude the City from a post-bid consideration
PUB: May 17, 2002 and determination of whether a bidder has the
the of March 24, 1988.Case quality. fitness, capacdy_and experience to satis-
Number 191236;that the notice,of which the aenonscratedthe requisite trustw nh k'e asnaTiaa—
annexed is a printed copy(set in type not smaller The Palm Springs Downtown Parking Structure
than nou pariel,has been published in each regular will he Owed and operated by the City of Palm
g Springs. The City has contracted with Turner
and entire issue of said newspaper and not in any Construction Company to serve as Construction
Manager far the pi yct. Individual trade contracts
Supplement thereof on the following dates,to wit: will be hid, awa&eand held by the City of Palm
May 17th Springs. The project is contained within approxi-
mately 50,000 square feet of land. The structure
-----------_--------____--------__ will be a-mull-level 375 space reinforced con-
-----"--------'---'----- crate municipal pail irg structure It is anticipated that individual trade contracts will be developed
----_ -_- for construction of the project Thez.abu, p_
---_
-____________________________________ completion/occupancy date is mid-November
All in the year 2002 2002
-the pre-qualification packa9es should be submrt-
I certify(or declare)tinder penalty of perjury that the red under seer and marked 'CONFIDENTIAL" to
foregoing is true and correct. Harold E Good, CPPO, Director of Procurement
&Contracting, C of Palm Springs,3200 E Tah-
20th gbtz Canyon Way, Palm Springs, California
92263-2743
--------------day ,
The pre-qualification packages (questionnaire an-
Dated at Palm Springs,California this May swers and financial statements) submitted by
Of______________________________________ 2002 Trade Contractors are not public records and are
net open to public inspection.All contents
may
will be kept confidential to the extent per-
mitted by law. However,the contents may is dis-
closed to third pares for purpose of verification,
in ithe
or investigation of substantial allegations,Or in the
_______________________________________ appeal hearing State law requires that the names
Si ❑aTure of Trade Contractors applying far pre-quahficahon
g status shall be public records subject to disclo-
sure, and the first page of the questionnaire will
be used for that purpose.
Each questionnaire roust be signed under penalty
of penury is the manner designated at the an of
the farm, by an individual who has the legal au-
thorltyy to bind the Trade Contractor an whose be-
half that person is signing If any information pro-
vided by a Trade Contractor becomes inaccurate,
Lin Trade Contractor must immediately notify the
City and provide updated accurate Information in
sending, under penalty of perjury.
The City reserves the right to waive minor irregu-
larJles and omissions in the Information contained
In the pre-qualification application submitted,to
make all final determinations, and to determine at
No.1657
AMENDED ADVERTISEMENT FOR
The City reserves the right to waive minor inegu-, CITY OF PALM SPRINGS CALIFORNIA
larrhos and ommisslons in the information con- TRADE CONTRACTORS PRE-QUALIFICATION
caned in the pre-qualification applcauon submit- DOWNTOWN PARKING STRUCTURE
tad.to make all final doter.inmirnr,snr'I to d,rf-, CITY PROJECT#01-27
none at any time that the pre-cmIlJmaton place-
duties will not be applied to a specific future pub- NOTICE IS HEREBY GIVEN that the City of Palm
is Works project. Springs has determined that bidders for below
dasgrated trade contracts must be pre-qualified
Trade Goutractore may submit pre-qualification prior to submitting a bid on the Downtown Park-
packages during regular working hours an any ring Structure
day that the offices of the City of Palm Springs
are open Trade Contractors who submit a cam- Bid Packs k7-Concrete 8 Reinforcing
plate pre-qquahficabon package will be notified of; Bid Package #9-Masonry
their qqualification status no later than two duel Bid Package #TO-Miscellaneous Metals
ness tlays after submission of the information. Bid Package ki3-Metal Stud Framing and
Plaster
The Cdy of Palm Springs may refuse to grant pre- Bid Package #17-Plumbing
qualification where the requested information and Bid Packai c7 819-Fire Protection
materials are not provided, or net provided by Bid Pzcks9e tl20-Electrical
PROOF OF P June 12, 2002. These is no appeal from a refusal Bid Package 7i22-Site Concrete
for an incomplete or late application,but re-appli-
cation for a later project is permitted The closing It is mandatory that all Trade Contractors who n- I
time for bids wdl not be changed in order to ac tend to submit a bid for any of the above listed
(ZDi S.S.0 commodate supplementation of Incomplete sub- bid packages fully complete the pre-qualificabon I
missions, or late submissions. Pre-qualification is questionaire,provide all materials requested here-
trade specific and will be evaluated separately for in, and be approved by the City of Palm Sppnngs
each is package. to be on the final qualified Bidders fists Ne Did
will be accepted from s Trade Contractor that has
Where a timely and completed application results l failed to comply with these requirements for the
in a rating below that necessary to pre-qualify, an referenced bid packages If two or more business'
appeal can be made An appeal is begun by the entities submit a bid as part of a Joint Venture, or
Trade Contractor delivering notice to the City of expert to submit'a,bid as part of a Joint Venture,
its appeal of the decision with respect to Its pre- each entity within the Joint Venture mumst be sep-
qqualification rating, no later than two business stately qualified to bid The last date to submit a
days prior to the clesingg time for the receipt of fully completed questionaire is June 12, 2002.
bids for this project Without a timely appeal, the Trade Contractors are encouraged to submit
STATE OF CAfArORNIA Trade Contractor waives any and all rights to ppre-qualification packages as soon as poest-
challenge the decision of the Cdy,whether by ad- ble so that they may be notified of emissions of
County of Riverside ministrative process,judicial process or any other nfiirmation to be remedied or of their pre-quaQti-
legal process or proceeding. cation status well in advance of,the bid closing
dates
Note:A Trade Contractor may be found not _
- pre-qualified for bidding on a specific trade Lulsryprf„ip questwne oontei0ed in the pre-qualif,
contracoto be let by the City of Palm Springs La lion questionaire, Information about current
until the Trade Contractor meets the City's re- bonding capacity, notarized statement from sure-
quierments. in addition, a Trade Contractor ty, and the most recent reviewed or audited fnan-
may be found not pre-quelified for either. cial statements, with accompanying notes and
supplemental information are required The Crty
(i) Omission of requested information or will use these documents as the basis of rating
Trade Contractors in respect to the size and
(2) Falsification of information scope of contracts upon which each Trade Con-
tractor is qualified to bitl. The City reserves the
Trade Contractors who are using sub-contractors right to check other sources available The City's
for this job, are hereby advised that the City may decision will be based on objective evaluation co-
I am a citizen of the United required post-bid qualification review of listed tend
sub-contractors
the County aforesaid; I am The City reserved the right to adjust, increase,
MANDATORY PRE-BID CONFERENCE AND I limit, suspend or rescind the pre-qualification rat-
years,and not a Party t0 Or VISIT TO WORK SITE: Prospectrve Bidders are ing based on subsequently learned information
required to attend a MANDATORY Pre-Bid Con- Trade Contractors whose rating changes suffi-
above-entitled matter.I am, Terence and Site Visit which will be conducted by cient to disqualify therm will be notified,and given
Printer of the,DESERT SU the Crty to acquaint the Bidders with existing site and opportunity for a hearing
g consistent with the
conditions, The MANDATORY Pre-Bid Confer- hearing procedures described below for appealing
COMPANY a newspaper 01 Once and Visit to Work Site will be conducted a pre-qualification rating.
from 9:00 a.m. to 11:00 a.m. local time, Tues-
printed and Published in tlu day, June 11, 2002. Participants of the Pre-Bid While It is the intent of the pre-quahficatfon ones-
Conference and Visit to Work Site will meet in the boccie and documents requiretl therewith to is-
County Of Riverside,and WI Council Chambers, City of Palm Spnngs, slat the City in determining bidder responsitellty
ad tldeed a newspaper'Of 1 at 320D East Toronto Canyon Way, Palm, prior to bid and to aid the City in selecting the
J eg Springs, California lowest responsible bidder, neither the fact of pre-
Su Superior Court of the Could precluqualifide
thon,e
nor any pre-post-lcabon saber, ,will
l Complete sets of pre-quaUfication documents preclude the City from apast-bid consideration
California milder the date Ol may be obtained from: and determination of whether a bidder has the
I quality, fitness, capacity and experience to satis-
Nnmbel'191236; that the❑( J.P Reprographics factorily perform the proposed work, and has
77734 Country Club Drive, Suite G2 demonstrated the requisite trustworthiness.
annexed is a Printed copy(5 Pain Desert, CA 92211
(760) 772-9794 The Palm Springs Downtown Parki g Structure
than non pariel,has been PI will be owned and operated by the Gny of Palm '
and entire issue Of said Rely' OR Reprographics Springs. The City has contracted with Turner
3182 Pullman Street Construction Company to serve as Construction
supplement lt thereof oil the f Costa Mesa, CA 92626 Manager for the pro i ct. Individual trade contracts
1 pemen (714) 751-2680 will be bid, awarded and held by the City or Palm
June 41111 Spumes The project is contained within approxi-
I ALL QUESTIONS AND COMMUNICATIONS rel- ini 50,000 square feet of land The structure
------------------------------- ative to this Work shall be directed to Harold E. will be a multi-level 375 space reinforced can-
' Good, CPPO, Director of Procurement & Con- crate municipal parking structure It is anticipated
tracting at 760-323-8239 or e-mail to Her- that individual trade contracts will be developed
I o1dG@ej palm-springs ca.us for construction of the project. The anticipated
completion/occupancy date is mid-Noce mbar
All in the year 2002 rs/HAROLD E GOOD, CPPO 12002
Director of Procurement 8 Contracting
I certify(OI'scoter¢)Under PUB' June 4, 2002 The pre-qualification packages should be submit
red is true and C01'1'CCt. red under seal and marked "CONFIDENTIAL" to
Harold E. Good, CPPO Dvectoi of Procurement
4111 &Contracting, Or Of Psim Springs,3200 E.Tah-
guitz Canyon Way, Palm Spnngs, California,
Dated at Palm Springs,California this--------------day 92263-2743.
Julie The pre-qualification packages(questionaire an-
swers and financial statements) submitted by
of------------ --------------------------2002 Trade Contractors are not pubic records and are
not open to public inspection All Information pro-
close will be kept confidential purpose
to the extent per-
miffed
9 by law.However,the contents may be dis-
closed ti third parties for purpose io verso lion,
or appeal
of substantialla re Tres that the
is the
appeal hearingg State law requires that the names
$Igllafnr¢ of Trade Con us shall
b applying for the pre subject
to
cation status shall be pu Ile records subject to
disclosure, and the first page of the queationave
n
, will be used for that purpose.
Each questionaire must be signed under penalty
in the manner desrprated at the end of the farm,
U by an individual who has the legal authority to
:(� a bitl the Trade Contrast on whose behalf that
( ' person is signing. If any information provided by a
'Trade Contractor becomes inaccurate, the Trade
1, Contractor must rmmediacely notify the City and
provide updated accurate information in writing,
under penalty of perjury
MINUTE ORDER NO.
AWARDING TRADE CONTRACT FOR CITY
PROJECT NO, 01-27-7, CONCRETE &
REINFORCING, DOWNTOWN PARKING
STRUCTURE, TO COAN CONSTRUCTION
COMPANY, INC. IN THE AMOUNT OF
$2,024,000.
I HEREBY CERTIFY that this Minute Order, awarding Trade Contract for City
Project No. 01-27-7, Concrete&Reinforcing, Downtown Parking Structure,to
Coan Construction Company, Inc., in the amount of$2,024,000,was adopted
by the City Council of the City of Palm Springs, California, in a meeting thereof
held on the 19" day of June, 2002.
PATRICIA A. SANDERS
City Clerk
MINUTE ORDER NO.
AWARDING TRADE CONTRACT FOR CITY
PROJECT NO. 01-27-9, DOWNTOWN
PARKING STRUCTURE, MASONRY WORK,
TO FRANKS.SMITH MASONRY,INC. IN THE
AMOUNT OF $388,500.
I HEREBY CERTIFY thatthis Minute Order, awarding Trade Contractfor City
Project No. 01-27-9, Downtown Parking Structure, Masonry Work, to Frank
S. Smith Masonry, Inc. in the amount of$388,500, was adopted by the City
Council of the City of Palm Springs, California, in a meeting thereof held on
the 19`" day of June, 2002.
PATRICIA A. SANDERS
City Clerk
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, AWARDING
CONTRACT FOR MISCELLANEOUS
METALS, CITY PROJECT #01-27-10,
DOWNTOWN PARKING STRUCTURE, TO
PALM SPRINGS WELDING, INC., IN THE
AMOUNT OF $229,360 AND APPROVING
CHANGE ORDER #1 FOR A DEDUCT OF
$55,000.
WHEREAS the City of Palm Springs has undertaken the development of a Downtown Parking
Structure and the project will be developed under a construction management contracting
format with individual Trade Contracts; and
WHEREAS in reviewing bids, it was discovered that "safety cable"was bid in this Trade as
well as Concrete Reinforcing, the largest deduct was offered by Palm Springs Welding, Inc.,
NOW THEREFORE BE IT RESOLVED as follows:
Section 1. City Project 01-27-10, Miscellaneous Metals-Downtown Parking Structure is
hereby awarded to Palm Springs Welding, Inc., in the amount of$229,360.
Section 2. Change Order#1 to City Project 01-27-10, Miscellaneous Metals- Downtown
Parking Structure, is hereby approved as a $55,000 deduct for removal of
"safety cable"and Change Order authority previously approved in Resolution
No. 20325 shall not be effected by this Change Order.
ADOPTED this day of , 2002.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED&APPROVEDAS TO FORM
MINUTE ORDER NO.
AWARDING TRADE CONTRACT FOR CITY
PROJECT NO. 01-27-17, PLUMBING,
DOWNTOWN PARKING STRUCTURE, TO
SSW MECHANICAL, IN THE AMOUNT OF
$159,000.
I HEREBY CERTIFY that this Minute Order, awarding Trade Contract for City
Project No. 01-27-17, Plumbing, Downtown Parking Structure, in the amount
of $159,000, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 1911 day of June, 2002.
PATRICIA A. SANDERS
City Clerk
MINUTE ORDER NO.
AWARDING TRADE CONTRACT FOR CITY
PROJECT NO. 01-27-19, DOWNTOWN
PARKING STRUCTURE, FIRE PROTECTION,
TO UAS FIRE, INC., IN THE AMOUNT OF
$65,540.
I HEREBY CERTIFY that this Minute Order, awarding Trade Contract for City
Project No. 01-27-19, Downtown Parking Structure, Fire Protection, to UAS
Fire, Inc., in the amount of$65,540, was adopted by the City Council of the
City of Palm Springs, California, in a meeting thereof held on the 19'h day of
June, 2002.
PATRICIA A. SANDERS
City Clerk
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, AWARDING
CONTRACT FOR ELECTRICAL, BID
SCHEDULE "A", CITY PROJECT #01-27-20,
DOWNTOWN PARKING STRUCTURE, TO
COVE ELECTRIC, INC., IN THEAMOUNTOF
$266,400, AND APPROVING CHANGE
ORDER#1 FOR A DEDUCT OF $27,000.
WHEREAS the City of Palm Springs has undertaken the development of a Downtown Parking
structure and the project will be developed under a construction management contracting
format with individual Trade Contracts; and
WHEREAS in reviewing specifications, a discrepancy was noted between surface mounting
electrical and imbedding electrical in concrete; a deduct was negotiated,
NOW THEREFORE BE IT RESOLVED as follows:
Section 1. City Project 01-27-20, Electrical-Downtown Parking Structure, Bid Schedule
"A", is hereby awarded to Cove Electric, Inc., in the amount of$266,400.
Section 2. Change Order #1 to City Project 01-27-20, Electrical - Downtown Parking
Structure, is hereby approved as a $27,000 deduct for removal of "safety
cable" and Change Order authority previously approved in Resolution No.
20325 shall not be effected by this Change Order.
ADOPTED this day of 2002.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED &APPROVED AS TO FORM
MINUTE ORDER NO.
AWARDING ALTERNATE BID FOR
PURCHASE OF A THIRD ELEVATOR TO
OTIS ELEVATOR COMPANY, A WHOLLY
OWNED SUBSIDIARY OF UNITED
TECHNOLOGIES CORPORATION, IN THE
AMOUNT OF $49,000, FOR CITY PROJECT
#01-27-4 - ELEVATORS.
I HEREBY CERTIFY that this Minute Order, awarding alternate bid for
purchase of a third elevator to Otis Elevator Company, a wholly owned
subsidiary of United Technologies Corporation, in the amount of$49,000, for
City Project#01-27-4-Elevators,was adopted by the City Council of the City
of Palm Springs, California, in a meeting thereof held on the 19th day of June
2002.
PATRICIA A. SANDERS
City Clerk
MINUTE ORDER NO.
APPROVING AWARD OF TRADE BIDS FOR
CONSTRUCTION OFTHE DOWNTOWN PARKING
STRUCTURE.
I HEREBY CERTIFY that this Minute Order approving award of trade bids for
construction of the downtown parking structure, was adopted by the City Council of the
City of Palm Springs, California; in a meeting thereof held on the 19`h of June, 2002.
PATRICIA A. SANDERS
City Clerk
-2-