Loading...
HomeMy WebLinkAbout04269 - AIDS ASSISTANCE PROGRAM CDBG SUBRECIPIENT 4 PAL&I S City of Palm Springs Community Redevelopment Agency MEMORANDUM Date: August 14, 2003 To: Barbara White, Assistant City Clerk From: John Raymond, Director of Community&Economic Develo Subject: Closing/termination of expired contracts Yesterday I sent over a long list of expired contracts that had been reviewed by Dale Cook, the Conummity Development Administrator, with instructions to close the ones indicated. These were mostly CDBG contracts that have expired, the services provided, and the funds paid out. The purpose of this memo is to inform you that I reviewed the list and concur with the recommendation to close those indicated. Please keep a copy of this memo in the file of each of the ideAlfied closed contracts. Page: 6 Report: Expired Contracts: Oldest Date= / / and XREF=COMMUNITY& ECONOMIC DEV-Summary July 24, 2003 Contract Number Description Approval Date Expiration Date Closed Date A4269, Food Vouchers, Cdbg Subrecip. 2000-01 08/23/2000 08/01/2001 Contractor :Aids Assistance Program Insurance Status: Certificate and Policies are OK - r XREF: COMMUNITY& ECONOMIC DEVELOPMENT tic Service: In File -� i f fr)fl's - A4296.- CDBG Subrecipient Agr., Refrig/Freezer, 12-1-00 12/01/2000 12/01/2001 11 t Contractor :Desert Aids Project Insurance Status:A policy will expire soon. f XREF: COMMUNITY& ECONOMIC DEVELOPMENT Service: In File ii�>ts1rsl��� A4297,/� C D B G Subrecipient 2001-02 Domestic Violence Outreach 06/27/2001 06/01/2002 Contractor:Shelter From The Storm Insurance Status:A policy has Expired. XREF: COMMUNITY& ECONOMIC DEVELOPMENT Service: In File A4298/ C D B G Subrecipient 2000-01 Nightengale Manor 12/01/2000 12/01/2001 �,, :•g�,1� Contractor :Riverside County-Housing Authority Insurance Status: Certificate and Policies are OK XREF: COMMUNITY& ECONOMIC DEVELOPMENT 4 Gas i— Service: In File e / A4299./ C D B G Subrecipient 2000-01 Fair Housing Program 12/13/2000 12/01/2001 aY < e Contractor :Fair Housing Council Insurance Status: Certificate and Policies are OK XREF: COMMUNITY& ECONOMIC DEVELOPMENT ° Service: In File A4301 2000-01 CDBG Subrecipient Agreement 11/20/2000 11/01/2001 Contractor:Food In Need Of Distribution Insurance Status:A policy has Expired. XREF: COMMUNITY& ECONOMIC DEVELOPMENT i i Service: In File r f A4332 C D B G 2000/01 Homeless Outreach 04/05/2000 04/01/2001 7�•` �s Contractor :Catholic Charities Certificate and Policies are OK Insurance Status: XREF: COMMUNITY& ECONOMIC DEVELOPMENT Service: In File _ Aids Assistance Program • • Subrecipient Agreement AGREEMENT #4269 CM signed 8-23-00 per R19771 SUBRECIPIENT AGREEMENTTHIS AGREEMENT (herein "Agreement") , is made and entered into this day of ti4 , 2060 by and between the CITY OF PALM SPRINGS, (herein "City) , a municipal corporation, and the AIDS ASSISTANCE PROGRAM, (herein "Provider") . WHEREAS, the City has entered into various funding agreements with the United States Department of Housing and Urban Development ("HUD") , which agreements provide funds ("CDBG Funds") to the City under the Federal Housing and Community Development Act of 1974 (42 U.S.C. Section 3301 et seq. ) , as amended from time to time (the "Act") , and the regulations promulgated thereunder (24 C.F.R. Section 570 et seq. ("Regulations") ; and WHEREAS, the Act provides that the City may grant the CDBG Funds to nonprofit organizations for certain purposes allowed under the Act; and WHEREAS, the Provider is a nonprofit organization which operates a program which is eligible for a grant of CDBG funds and the City desires to assist in the operation of the program by granting CDBG Funds to the Provider to pay for all or a portion of those costs incurred in operating the program permitted by the Act and the Regulations on terms and conditions more particularly set forth herein; NOW, THEREFORE, the parties hereto agree as follows : 1. 0 SERVICES OF CONTRACTOR. 1 .1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Provider shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference. Provider warrants that all services will be performed in a competent, professional and satisfactory manner. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Reports. No later than ten (10) days prior to any payment date specified in Section 2 .2, within ten (10) days following the termination of this Agreement, and at such other times as the Contract Officer shall request, Provider shall give the Contract Officer a written report describing the services provided during the period of time since the last report and accounting for the specific expenditures of contract funds hereunder, if applicable. At the times and in the manner required by law, the Provider shall provide to the City, the Department of Housing and Urban Development, the Comptroller General of the United States, any other individual or entity, and/or their duly authorized representatives, any and all reports and information required for compliance with the Act and the Regulations. 2 . 0 COMPENSATION. 2. 1 Contract Sum. The City shall pay to the Provider on a reimbursable basis for its services a sum not to exceed TWENTY-FOUR THOUSAND SEVEN HUNDRED AND FIVE DOLLARS ($24, 705) (the "Contract Sum") in accordance with the Budget attached hereto in Exhibit B and incorporated herein by this reference, and as herein provided. The budget cost categories set out in Exhibit B are general guidelines and if mutually agreed by both parties, may be amended administratively by no more than 10%, without the requirement of a formal amendment to this Agreement, but in no event shall such adjustments increase the Contract Sum. The Provider shall submit to the City monthly statements on reimbursable expenditures pursuant to the attached Budget along with pertinent supporting documentation. The City shall promptly review the monthly expenditure statements and, upon approval, reimburse the Provider its authorized operating costs . 2.2 Payroll Records. In cases where the contract sum will reimburse payroll expenses as part of operations, the Provider will establish a system of maintaining accurate payroll records which will track daily hours charged to the project by the Provider's respective employees, as set forth in OMB Circular A-122 Attachment B. 6. 2 . 3 Draw Downs. Failure by Provider to request reimbursement or encumbrance of at least 25% of the total grant by the end of each fiscal year quarter (September 30, December 30, March 31, and June 30) shall result in the immediate forfeiture of 25% of the total grant. 3. 0 COORDINATION OF WORK. 3. 1 Representative of Provider. The following principals of Providers are hereby designated as being the principals and representatives of Provider authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: d �Ou�cc��,V2 , V�f�.�1 ��+��- Ci�•c� r.5� �aa�-xte ���t�� 3.2 Contract Officer. The Contract Officer shall be such person as may be designated by the chief administrative officer of City. 3. 3 Prohibition Against Subcontracting or Assignment. Provider shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of the City. 3. 4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Provider, its agents or employees, perform the services required 2 herein, except as otherwise set forth herein. Provider shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Provider shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4 . 0 COMPLIANCE WITH FEDERAL REGULATIONS. 4 .1 The Provider shall maintain records of its operations and financial activities in accordance with the requirements of the Housing and Community Development Act and the regulations promulgated thereunder, which records shall be open to inspection and audit by the authorized representatives of the City, the Department of Housing and Urban Development and the Comptroller General during regular working hours . Said records shall be maintained for such time as may be required by the regulations of the Housing and Community Development Act, but in no case for less than three years after the close of the program. 4 .2 The Provider certifies it shall adhere to and comply with the following as they may be applicable: (a) Submit to City through its Economic Development Division monthly reports on program status; (b) Section 109 of the Housing and Community Development Act of 1974, as amended and the regulations issued pursuant thereto; (c) Section 3 of the Housing and Urban Development Act of 1968, as amended; (d) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and implementing regulations at 41 CFR Chapter 60; (e) Executive Order 11063, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107; (f) Section 504 of the Rehabilitation Act of 1973 (P.L. 93-112) , as amended, and implementing regulations; (g) The Age Discrimination Act of 1975 (P.L. 94-135, as amended, and implementing regulations; (h) The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition at 24 CFR Part 42; 3 (i) The labor standard requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issued to implement and requirements; (j ) The Program Income requirements as set forth in 24 C.F.R. 570.504 (c) and 570.503 (b) (8) ; (k) The Provider is to carry out each activity in compliance with all Federal laws and regulations described in 24 C.F.R. 570, Subpart K, except that the Provider does not assume the City's environmental responsibilities described at 24 C.F.R. 570 . 604; nor does the Provider assume the City's responsibility for initiating the review process under the provisions of 24 C.F.R. Part 52; (1) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11288 relating to the prevention, control and abatement of water pollution; (m) The flood insurance purchase requirements of Section 102 (a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) ; (n) The regulations, policies, guidelines and requirements of 24 CFR 570; the "Common Rule", 24 CFR Part 85 and subpart J; OMB Circular Nos. A- 102, Revised, A-87, A-110 and A-122 as they relate to the acceptance and use of federal funds under the federally-assisted program. (o) Title VI of the Civil Rights Act of 1964 (P.L. 88- 352) and implementing regulations issued at 24 CFR Part 1; (p) Title VIII of the Civil Rights Act of 1968 (P.L. 90-284) as amended; and (q) The lead-based paint requirements of 24 CFR Part 35 issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seg. ) ; (r) Maintain property inventory system to numerically identify HUD purchased property and document its acquisition date as is set forth in OMB Circular A-I10 Attachment N Property Management Standard 6d. (s) Reversion of asset. Upon the Expiration of the agreement, the subrecipient shall transfer to the City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Additionally, any real property under the 4 subrecipient' s control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the subrecipient in the form of a loan) in excess of $25, 000 is either: (i) Used to meet one of the national objectives in Section 570 .208 (formerly Section 570. 901) until five years after expiration of the agreement, or for such longer period of time as determined to be appropriate by the City; or (ii) Not used in accordance with paragraph (s) (i) above, in which event the subrecipient shall pay to the City an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the City. (No payment is required after the period of time specified in paragraph (s) of this section. ) (t) Such other City, County, State, or Federal laws, rules, and regulations, executive orders or similar requirements which might be applicable. 4 .3 The City shall have the right to periodically monitor the program operations of the provider under this Agreement. 5. 0 INSURANCE AND INDEMNIFICATION. 5. 1 Insurance. The Provider shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against claims for injuries against persons or damages to property resulting from Provider's acts or omissions arising out of or related to Provider's performance under this Agreement. Provider shall also carry Workers' Compensation Insurance in accordance with State Workers ' Compensation laws . Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days ' prior written notice of the proposed cancellation to City. A certificate evidencing the foregoing and naming the City as an additional insured shall be delivered to and approved by the City prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Provider's obligation to indemnify the City, its officers, or employees . The amount of insurance required hereunder shall be as required by the Contract Officer not exceeding Five Hundred Thousand Dollars ($500, 000) . 5 5 .2 Indemnification. The Provider shall defend, indemnify and hold harmless the City, its officers and employees, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys ' fees, for injury to or death of person (s) , for damage to property (including property owned by the City) arising out of or related to Contractor's performance under this Agreement, except for such loss as may be caused by City's own negligence or that of its officers or employees. 6. 0 DISCRIMINATION, TERMINATION, AND ENFORCEMENT. 6. 1 Covenant Against Discrimination. Provider covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them that there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, physical or mental disability, national origin, or ancestry in the performance of this Agreement. Provider shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, physical or mental disability, national origin, or ancestry. 6.2 Term. Unless earlier terminated in accordance with Section 6.3 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, but not exceeding one (1) year from the date hereof. 6.3 Termination Prior to Expiration of Term. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to the other party. Upon receipt of the notice of termination the Provider shall immediately cease all services hereunder except as may be specifically approved by the Contract Officer. Provider shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and City shall be entitled to reimbursement for any services which have been paid for but not rendered. 7 .0 MISCELLANEOUS PROVISIONS. 7 . 1 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below, or such other addresses as may from time to time be designated by mail. TO CITY: City of Palm Springs 3200 East Tahquitz Canyon Way Palm Springs, California 92263 Attn: City Manager 6 WITH COPY TO: Rutan & Tucker 611 Anton Blvd. , Suite 1400 Costa Mesa, California 92626-1998 TO CONTRACTOR: WAv�No C. F"Ieis�e� P\T Ass �i vice Pa x Rc r� VO (mac 4ISa Praltr :, Iroos LCIgQA( ), 7.2 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written. CITY OF PALM SPRIN6GSSr CALIFORNIA Dated: By: City Managers GQE='M'o C�VhLLn eif"V"I'rVG C-p`r%d ''�: Ity Clerk 0IN" g--�—PC) y u� APPROVED AS TO FORM: RUTANe & TUCKER City A't-torney CONTRACTOR: Dated: 162, 2.©0(�D By; Name: «r«rr«u«rurss«««rrarr«ree«esrrrrnrrf Title: y EST S ERNI. S S By: F`9 ` �Gt�Ckz S'LZ, COMM.M #1136017 136p17 P /► NOTARY PUBLIC-CALIFORNIA P Name• _ RIVERSIDE COUNTY 1 « a MY Comm,txpitoo May 31.2001 Title: %i EA-5-G,ek'-�-;� Iirrrrwarryerbei*ai+rrna+rw++rrrrrrrrrrrrrri (Corporations require two NOTARIZED signatures; one from each of the following: A. Chairman of Board, any Vice President; AND B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer. ) 7 CITY OF PALM SPRINGS EXHIBIT A Scope of Services HIV/AIDS Food Voucher Program Project/Activity Title: Project Number: TDS AssistaDQc' Program ED Box 41 ,92 Palm Sprjngs , CA 92263 Name/Address of PARTICIPANT: PROJECT/ACTIVITY DESCRIPTION The AIDS Assistance Program "Food Voucher Program"was established in 1992 and continues to distribute food vouchers twice monthly to approximately 400 low-income persons with HIV/AIDS and their dependents. These food vouchers are redeemable at local-area Stater Brothers supermarkets for any item other than those classified as alcohol, tobacco and pet products. Any resident of Riverside County with an HIV/AIDS diagnosis and an income of$14,000 or less per year is eligible to receive the organizations services. Dependent children receive an allotment equal to that of the parent. AAP's current monthly food voucher expenditure is in excess of$34,000 a month. We distribute these redeemable food vouchers the 1s`and 3°'Tuesdays of the month from 9:30 AM to Noon here at our office here in downtown Palm Springs. Each client receives $45 in redeemable food vouchers twice a month. Clients receive their vouchers either through walk in sign in and pickup, mail outs if they are home bound or ill that day and a family member of friend may pick up vouchers with an authorized note from the client. We do everything possible to assure that our clients receive their twice-monthly food vouchers. Clients are allowed 6 mail outs and 6 notes throughout a 12-month calendar period unless otherwise arranged with the office. This covers half the total number of distributions for an entire year. Additionally clients have until Noon the day after food voucher distribution to call to have their vouchers mailed. Weekly and monthly spreadsheets of totals are forwarded to the agency's treasurer for accounting purposes. Estimated Number of City of PALM SPRINGS Persons/Households to be served 215 CITY OF PALM SPRINGS EXHIBIT B Budget Summary H3V/AIDS Food Voucher Program Project/Activity Title: Project Number: 4IpS Assistance Program, PO Box 4182 Palm Springs CA 92263 Name/Address of PARTICIPANT: BUDGETSUMMARY COST CATEGORY CDBG SHARE OTHER TOTAL SOURCES COST 1 Personnel $ $ $ 2 Consultant/Contract Services $ $ $ 3 Travel $ $ $ 4 Space Rental $ $ $ 5 Consumable Supplies $ $ $ 6 Rental, Lease or Purchase of $ $ $ Equipment 7 Insurance $ $ $ 8 Other $ $ $ 24, 705 .00 425,295 .0 450 ,000 . 0 $ $ $ TOTALS *If costs are to be shared by other sources of funding, including CDBG funds from other jurisdictions, identify the source of funding, grantor/lending agency, and cost category information. CITY OF PALM SPRINGS EXHIBIT C Insurance Inventory Proiect/ActivitV Title: Protect Number: HIV/AIDS Food Voucher Program Name/Address of Contractor Agency: Date: AIDS Assistance Program August ±6 , 2000 PO Box 4182, Balm Springs, CA 92263 INSURANCE INVENTORY LIABILITY INSURANCE POLICY Name of Contractor's Insurance Company 1 R� l�e25 Effective Dates of Policy O`I - lCN - CDC t Oc} - i G- 20c7 I Claims Made Policy / / Per Occurrence Policy IX 1 Limits of Liability1 Deductibles: Per Occurrence Annual Aggregate Additional Insured Endorsement )(Yes ❑ No Certified Copy of Policy Attached ❑Yes �(No Certificate of Insurance Attached ❑Yes ❑ No WORKER'S COMPENSATION POLICY Name of Contractor's Insurance Company Effective Dates 10 -©t - lQc'fci tc-.) Limits of Liability S�S>flcl Underlying Coverage Limits UNV;fr,;-4'e-,4 Additional Insured Endorsement Attached Yes ❑ No Certified Policy (copy of)Attached ❑Yes ❑ No Certificate of Insurance Attached ❑Yes ❑ No CITY OF PALM SPRINGS EXHIBIT D Beneficiary Qualification Statement Proiect/Activity Title Proiect Number: Name/Address of Contractor Agency� Date: BENEFICIARY QUALIFICATION STATEMENT This statement must be completed and signed by each person or head of household(legal guardian)receiving benefits form the described projectlactivity. Please answer each of the following questions. 1. How many persons are in your household? For this question a household is a group of related or unrelated persons occupying the same house with at least one member being the head of the household. Renters,roomers,or borders cannot be included as household members. 2. Circle your combined gross annual income NUMBER OF PERSONS IN YOUR HOUSEHOLD: 1 2 3 4 5 6 7 8 VERY LOW INCOME Below 50% $16,600 $18,950 $21,350 $23,700 $25,600 $27,500 $29,400 $31,300 LOW INCOME $26,550 $30,350 $34,150 $37,900 $40,950 $44.000 $47,000 $50,050 51 —80% 3. Do you identify yourself as: ❑ White ❑ Black ❑ Hispanic ❑ American Indian ❑ Asian ❑ Multi-ethnic 4. Please circle,yes or no,if you are a female Head of Household? YES NO ACKNOWLEDGEMENT AND DISCLAIMER I CERTIFY UNDER PENALTY OF PERJURY THAT INCOME AND HOUSHOLD STATEMENTS MADE ON THIS FORM ARE TRUE. NAME: DATE: ADDRESS: PHONE NO: SIGNATURE: The information you provide on Ihis form is tar Community Development Black Grant cDBG)program purposes only and will be kept confidential CITY OF PALM SPRINGS EXHIBIT E Quarterly Program Progress Report Proiect/Activity Title: Protect Number Name/Address of Contractor Agency' Date: PROGRAM PROGRESS REPORT For the Period Ending: DIRECT BENEFIT REPORT ,Number of First-Time Program Beneficiaries Serviced#of Households #of Persons 0-50%below 51-80%below •Number of First-Time Female Headed Households: -Counts by Race/Ethnicity: White, Not Hispanic Origin Black, not Hispanic Origin Hispanic American Indian/Alaskan Native Asian Pacific Islander Multi-ethnic Signed Title Date CITY OF PALM SPRINGS EXHIBIT F Request for Reimbursement Project/Activity Title: Project Number: Name/Address of Contractor Agency Date: BENEFICIARY QUALIFICATION STATEMENT Column 1 Column 2 Column 3 Column 4 Column 5 Total Grant Amount Current Prior Total Cumulative Grant Balance Reimbursement Reimbursement Reimbursement I CERTIFY THAT, (a)the City of PALM SPRINGS, as grantee of the CDBG, has not previously been billed for the costs covered by this invoice, (b)funds have not been received from the Federal Government or expended for such costs under the terms of the Contract agreement or grant pursuant to FMC-74-4&24 CFR Part 58;(c)this agency is in full compliance with all applicable provisions under the terms of the Contractor grant; and (d)this agency is in full compliance with all applicable tax laws. PREPARED BY: Phone: APPROVED BY: Date: Name, Title Name, Title (must be an original signature) City of PALM SPRINGS Use Only Audited by: Examined by: Approved by: A detailed breakdown of costs expended must be attached to each Request for Reimbursement and verified by original signature. • • CITY OF PALM SPRINGS EXHIBIT G Employment Restrictions 1. Labor Standards The PARTICIPANT agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended,the provisions of Contract Work Hours and Safety Standards Act,the Copeland"Anti-Kickback"Act(40 U.S.C. 276a-276a-5;40 USC 327 and 40 USC 276c)and all other applicable Federal,state and local laws and regulations pertaining to labor standards insofar as those acts apply to the performance of this contract. The PARTICIPANT shall agree to submit documentation provide by the CITY which demonstrates compliance with hour and wage requirements of this part. The PARTICIPANT agrees that,all general contractors or subcontractors engaged under contracts in excess of$2,000.00 for construction,renovation or repair work financed in whole or in part with assistance provided under this contract,shall comply with Federal requirements adopted by the CITY pertaining to such contracts and with the applicable requirements of the regulations of the Department of labor, under 29 CFR Parts 1, 3,5 and 7 governing the payment of wages and ratio of apprentices and trainees to journeyworkers;provided,that if wage rates higher than those required under the regulations are imposed by state and local law,nothing hereunder is intended to relieve the PARTICIPANT of its obligation,if any,to require payment of the higher wage. The PARTICIPANT shall cause or require to be inserted in full, in all such contracts subject to such regulations,provisions meeting the requirements of this paragraph. 2. "Section 3 Clause" a. Compliance Compliance with the provisions of Section 3,the regulations set forth in 24 CFR 135,and all applicable rules and orders issued hereunder prior to the execution of this contract,shall be a condition of the Federal financial assistance provided under this Contract and binding upon the CITY,the PARTICIPANT and any of the PARTICIPANT'S subreapients and subcontractors. Failure to fulfill these requirements shall subject the CITY,the PARTICIPANT and any of the PARTICIPANT'S subrecipients and subcontractors,their successors and assigns,to those sanctions specified by the Agreement ihrough which Federal assistance is provided. The PARTICIPANT certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. The PARTICIPANT further agrees to comply with these"Section 3"requirements and to include the following language in all subcontracts executed under this Agreement: "The work to be performed under this contract is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.0 1701.Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low-and very low-income residents of the project area and contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low-and very low-income persons residing in the metropolitan area in which the project is located." The PARTICIPANT further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation(including reduction and abatement of lead-based paint hazards),housing construction, or other public construction project are given to low-and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located;where feasible,priority should be given to low-and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low-and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to business concerns that provide economic opportunities for low-and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located;where feasible, priority should be given to business concerns which provide economic opportunities to low-and very low-income residents within the service area or the neighborhood in which the project is located, and to low-and very low-income participants in other HUD programs. The PARTICIPANT certifies and agrees that no contractual or other legal incapacity exists which would prevent compliance with these requirements. b. Notifications The PARTICIPANT agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker's representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. AC R_D,. CERTIFICAR OF LIABILITY INSU . CECSR PR DATE(MM/ODNY) AIDSA-1 08/09/00 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Casswood Insurance Agency,Ltd. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE National Service Center HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR Five Executive Park Drive ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Clifton Park NY 12065-5694 COMPANIES AFFORDING COVERAGE Ernest Santora COMPANY Phone No Fax No. A Travelers/Aetna Casualty INSURED COMPANY B COMPANY Aids Assistance Program C P.G. Box 4182 COMPANY Palm Springs CA 92262 D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LTR DAIE(MM/DDNV) DATE(MM/DDNY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE $2,000,000 A X COMMERCIAL GENERAL LIABILITY 680235HI171TIL99 04/19/00 04/19/01 PRODUCTS-COMP/OP AGG $ 1,0001000 CLAIMS MADE OCCUR PERSONAL&ADV INJURY $ 1,000,000 OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE $ 1,000,000 X Host Liquor FIRE DAMAGE(Any one hre) S 300,000 MED EXP(Any one person) $ 5,000 AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY $ (Per Person) HIRED AUTOS NON-OWNEDAUTOS BODILY INJURY $ (Pereomtlent) PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY. EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE S UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATION AND WC STATU- OTH- EMPLOVERS'LIABILITY TORV LIMITS ER THE EL EACH ACCIDENT $ PARTNE S/EXE R/ INCL OFFICERS EL DISEASE-POLICY LIMIT $ OFFICERS ARE EXCL OTHER EL DISEASE,EA EMPLOYEE 1$ DESCRIPTION OF OPEFIATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS The certificate holder is named as an additional insured as respects liability coverage CERTIFICATE HOLDER CANCELLATION CITYOFP SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 030 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, City of Palm Springs 401 So. Pavillion Way BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY Palm Springs CA 92262 OF ANY KIND UPON THE COMPANY,ITS AGENTS OR REPRESENTATIVES AUTHORIZED RGPRESENTATIVE /n� ACORD 25-S(1/95) I "C� ` �n�cr / . ON 1988 Sent BY: 1'asswood*MilliePeul; 760 322 4465; Aug-16-00 9:50AM; Page 7/8 i 8-10-2000 11 :86PM FPDO • 1 PRODUCER One Tower Square. Hanford,Connecticut Wes Tka"hmpr%at}rCtl6tldlty Mgr CHARITY' FIRST-WEST COMMON POLICY DECLARATIONS ISSUE DATE : 04/17/00 POLICY NUMBER: 9-680-Si3X4249-T0T-O0 1 , NAMED INSURED AND MAILING ADDRESS; ',,, ,;,. , AIDS ASSISTANCE PROGRAM P. 0. BOX 4162 {�#;. "0;hni PALM SPR3N6$, CA 92263 2. POLICY PKRIOO: F"ram 04/19/00 to, 04/19/01 12:01 A.M. Standard Tim& et your mailing address. 3. LOCATIONS Premises Bldg. Lac, No, No. Occupancy Address SEE IL TO 0J 4. COVERAGE PARTS' FORMING PART OF THIS POLICY AND INSURING COMPANIES: COMMERCIAL PROPERTY OOV PART DECLARATIONS CP TO 01 02 514 TCT COMMERCIAL GENERAL LIABILITY COV PART DECLARATIONS CO TO 01 03 04 'rcT A '— 15, NUMBERS OF FORMS AND ENDORSEMENTS FORMING A PART OF THIS;POLICY: SEE IL T8 01 10 93 6. SUPPLEMENTAL POLICIES: ROOM of the following id a separate Policy pontaininR its camplate,pravidions: Policy Policy No, Insuring Cvmpan DIRECT BILL 7. PREMIUM SUMMARY; Provisional Premium $ 674 Due at InceptIon 3 '. Due at Each $ . 14AMC AND ADDRESS OF AGENT OR BROKER: COUNTERSIGNED NY, J CNAPITY FIRST AJG CO (JC63O) M PO BOX'193944 SAN FRANCIS=, CA 941203844 Author x &prasa5tative DATE t IL TO 02 11 69 PAGE 1 OF 1 OFFICE: CGS - SAC APPLIES Sent By: Casawood*MilliePaul; 760 322 4485; Aug-16-00 8:50AM; Page 8/8 _ 8-10-20Qe I'1 :37PM FROM• 2 COMMERCIAL GENERAL LIABILI POLICY NUMBER, X-6G0r51 SX4243-TCT-00 ISSUE DAT9; 04-17-00 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. CHARITY FIRST-AMENDMENT OF COVERAGE w- WHO IS AN INSURED This endorsement modifies insurance provided under the foltowing: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Person Or OrganW%On(Addltlonal Insured): AS PER SCADULE ON FILE C/O CHMITY FIRST POST OFFICk BOX i93944 5AN FRANCX9CD CA e41tg-3844 Designation of Promises(Part Leased to You) AS PER SCHEDULE ON FILE WHO IS AN INSURED (Section It) Is arnendsd to tion, In consideration for funding or financ al Include as an,insured: contributions you receive from them; A. Your msnibers and Volunteers but only with � The ownership, maintenance or use of tP A respect to their IlsbURy for your activities or at- pert of a promises loosed d to you,or tivitles they perform on your behalf, Your work°for that Insured by or for you. D. Your trustees or members.of the board of govsr. respects Part C.3. above,this Insurance more whb a acting within the scope of their duties not apply to; as such on your behalf: and Perstsn(s) or organlxatlon(s), whether or not (a) Struotural alterations, new constructs m shown in the Schedule above, but orgy with or n behalf the pederrga y respect to their IlaWity ariging out of: or on Behan at the parson(s) at organ' - tion(e):or 1. Their flnanelal control over you; (le) Any"occurrence"which takes plats r 2. Their requirements for certain performance you Cease to be a tenant in tt it i� pieced upon you, as a non profit organiza- premises. GN018801:E0 Copyright,Tra"ars Indemnity Company, Paget t waist STATE P.O. BOX 420807, SAN FRANCISCO, CA 94142-0807 COMPENSATION I MS U R A N C E FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE AUGUST 17, 2000 POLICY NUMBER:. 1423646 - 99 CERTIFICATE EXPIRES: lU-1 'O0 CITY OF PAIt5 SPRINGS) OFFICE OF REDEVELORIENT P-O. 1305 2743 PALM SPRINGS CALIFORNIA 92260 JOB: #0108 F L f This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below forthe policy period indicated. This policy is not subject to cancellation by the Fund except upon ten days'advance written notice to the employer. We will also give you TEN days'advance notice should this policy be cancelled prior to its normal expiration. f This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such,policies. - -, AUTHORIZED REPRESENTATIVE PRESIDENT i EMPLOYER"S LIABILITY LIMIT INCLUDING P180ENSE COSTS: $1,000,060 PER OCCURRENCE. EFDORSEMEPIT.r #0015 ENTITLED ADDITIONAL INSURED EMPLOYER EFFECTIVE 08/17/00 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. NAME OF ADDITIONAL INSURED: CITY OF PALM SPRINGS EMPLOYER AIDS ASSISTANCE PROGRANJ PU ROE 4182 PALl1 SPRLNIGS CA 92262 L o• THIS DOCUMENT2HAS A BLUE PATTERNED : CERTIFICATE HOLDER COP-r, n /� I AL�9,j STATE P.O. BOX 420807, SAN FRANCISCO, CA 94142-0807 COMPENSATION Y (, } INS U R A N C E may' U �""r 22002 l FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE. oaf ..... cL r SEPTEMBER 20, 2002 GROUP: POLICY NUMBER: 1423846-2002 CERTIFICATE ID: 3 CERTIFICATE EXPIRES: 10-01-2003 10-01-2002/10-01-2003 CITY OF PALM SPRINGS PATRICIA SANDERS 3200 TAHQUITZ CANYON WAY PALM SPRINGS CA 92262 This Is to certify that we have issued a valid Worker's Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon 10 days advance written notice to the employer. We will also give you 10 days advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement,term or condition of any contract or other document with respect to which this certificate of insurance may be issued or may pertain,the insurance afforded by the policies described herein is subject to all the terms, exclusions, and conditions, of such policies. t v AUTHORIZED REPRESENTATIVE PRESIDENT EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1, 000, 000 PER OCCURRENCE EMPLOYER AIDS ASSISTANCE PROGRAM (NON PROFIT CORPORATION) PO BOX 4182 PALM SPRINGS CA 92263 SCIF 10265 IEPF-UI:TS 1