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Home My WebLink About7/3/2002 - STAFF REPORTS (24) DATE: ,J��29!►'l� �1y * 4ZO031W TO: City Council FROM: Director of Procurement and Contracting AWARD TRADE CONTRACTS FOR CONSTRUCTION OF THE DOWNTOWN PARKING STRUCTURE RECOMMENDATION: That City Council award trade contracts for construction of the downtown parking structure. SUMMARY: In order to meet the tight turnaround times required to build the downtown parking structure, bid openings for the trade bids required to begin construction were scheduled to be opened June 18, 2002. In several instances no bids were received and, therefore, under the Procurement Ordinance, staff has proceeded to negotiate trade contracts. A complete summary of the recommended awards will be distributed to City Council at the meeting. Construction is projected to begin July Vand be completed by Thanksgiving. BACKGROUND: City Council previously approved and adopted the plans, specifications and working details for the downtown parking structure and authorized solicitation for construction trade bids and quotes. Site Demolition, Utility Relocation and Earthwork trade work is scheduled to be complete by the end of June. Construction is scheduled to begin July 1'. Award of trade bids at the meeting of June 261h is necessary to meet the project time lines. Funds are available in account#4463-50201 - Downtown Parking Structure. ., HAROLD E. GOOD, CPPO Director of Procurement & Contracting APPROVED: City Manager ATTACHMENT: Minute Order DATE: July 3, 2002 TO: City Council FROM: Director of Procurement and Contracting APPROVE AWARDING TRADE CONTRACT FOR METAL STUD FRAMING & PLASTER RECOMMENDATION: That City Council approve awarding contract in the amount of$178,130 for metal stud framing and plaster for the Downtown Parking Structure, (Bid Package#13) to Berger Brothers, Inc., in a form acceptable to the City Attorney. SUMMARY: No bids were received for providing Metal Stud Framing and Plaster construction services (Bid Package#13) by the bid deadline of June 18, 2002. Public Contract Code allows negotiation of a contract when no bids are received. As a result of a negotiation process, staff recommends award to Berger Brothers. The estimated (budget) cost for this trade package was $185,400. BACKGROUND: No bids were received for the Metal Stud Framing and Plaster, Trade Bid Package #13, on June 18th. Pursuant to the Public Contract Code, staff entered into negotiations with Sierra Plastering and Masino Plastering, Inc., as well as Berger Brothers, Inc., for price proposals to perform the work encompassed in Trade Bid #13.. Sierra's best price was $208,000. Masino Plastering did not submit final pricing because of a sub-contracting issue. Berger Brothers, Inc., is a firm which has successfully worked on major projects with Turner Construction Company in the past,and staff recommends award to Berger Brothers, Inc. in the amount of$178,130. The Bid and Award Schedule submitted by the Executive Director - Airports, at the City Council meeting of June 19, 2002, has been updated to include the anticipated award of this contract. A copy is attached. Funds are available in account#p✓4463-50201. HAROLD E. GOOD Director of Procurement & Contracting APPROVED: ��✓':1..--- City Manager Attachment: Bid and Award Schedule Minute Order REVIEWED BY DEPT.OF FINANCE MINUTE ORDER NO. APPROVING AWARDING TRADE CONTRACT TO BERGER BROTHERS, INC., IN THE AMOUNT OF $178,130 FOR PROVIDING METAL STUD FRAMING AND PLASTER CONSTRUCTION SERVICES (BID PACKAGE #13) AT THE DOWNTOWN PARKING STRUCTURE. I HEREBY CERTIFY that this Minute Order awarding the trade contract to Berger Brothers, Inc., in the amount of$178,130 for providing Metal Stud Framing and Plaster, (Bid Package #13) at the Downtown Parking Structure was adopted by the City Council of the City of Palm Springs, California in a meeting thereof held on the 3rd of July, 2002. PATRICIA A. SANDERS City Clerk -2- CITY OF PALM SPRINGS DOWNTOWN PARKING STRUCTURE (7/13/02) Bid and Award Schedule Bid Package # Scope of Work Estimate Bid Difference #1 Selective Demolition $85,645 95,680 $10,035 #2 Earthwork 97,425 39,500 (57,925) #3 Site Utilities 54,875 59,500 4,625 #4 Elevator (Only two) 180,000 98,000 (82,000) #5 Landscape&Irrigation 35,180 51,870 16,690 #6 Asphalt Paving 48,076 48,076 No bid #7 Concrete&Reinforcing 2,029,480 2,024,000 (5,480) #9 Masonry 372,896 388,500 15,604 #10 Miscellaneous Metals 160,050 174,360 * 14,310 #11 Waterproofing 23,350 23,350 No bid 412 Glass&Glazing 7,000 7,000 No bid #13 Metal Stud Framing&Plaster 185,400 178.130 (7,270) #14 Painting 38,975 38,975 No bid #15 Parking Control Equipment 15,000 24,432 9,432 #16 Parking Structure Signage 10,000 10,000 No bid #17 Plurnbing 61,517 159,000 97,483 #18 Fire Protection 126,800 65,540 (61,260) #19 HVAC 16,500 14,060 (2,440) #20 Electrical 194,382 239,400* 45,018 #21 Shade Structures 117,000 117,000 No bid #22 Site Concrete 121,419 121,419 No bid #23 Pavers 38,031 38,031 0 Asbestos 5,325 5,325 0 Sheet Light Fixtures 31,500 24,292 (7,208) DWA 125,000 105,568 (19,432) Other Utilities 25,000 25,000 No cost yet Doors 4,000 4,606 606 Pave One Lane Indian 30,000 30,000 No bid Small Storm Drain 10,000 10,000 No bid 8" Water Line Relocate 30,000 30,000 No bid Subtotal(Trades) 4,279,836 4,250,644 (29,212) Plus Contingencies 415,000 415,000 *Includes Change Order TOTAL 4,694,826 4,672,884 F(2:19Z42I City of Palm Springs Department of Procurement & Contracting Phone (760)323-8239 Fax (760)323-8372 haroldena ci. alm-springs.ca.us MEMORANDUM y To: City Council i From: Director of Procurement & Contracting;via City M ager Subject: Downtown Parking Structure Additional Information Re: City Council Agenda - Item #20 - July 3, 2002 It is anticipated that Council will be requested to award contracts for two trades: Bid Package #13 - Metal Stud Framing & Plaster and Bid Package #22 - Site Concrete. Final pricing is expected to be received by 4:00 p.m. on Tuesday, July 2, 2002. �} I H:\USERMPPUBLIMDOWNTOWN PARKING STRUCTURE\Memo to councilmpd Page 1