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Home My WebLink About7/17/2002 - STAFF REPORTS (7) DATE: July 17, 2002 TO: City Council FROM: Executive Director-Airports AMENDMENT #1 - VSA AIRPORTS, AIRPORT ENGINEERING SERVICES, SECURITY IMPROVEMENTS RECOMMENDATION: It is recommended that the City Council approve Amendment#1 to Agreement#A4487, with VSA Airports for Airport Engineering Services, adding additional work phases and task assignments related to necessary security improvements at the Airport; the modifications results in an additional cost of$112,000, for a revised agreement amount of$875,500. SUMMARY: This amendment would add design and construction work items and task assignments related to the reconfiguration of the northerly terminal access roadway, as well as the pending reconfiguration of the Airport's loop roadway system. These projects are continuing to be discussed with the City Council, Airport Commission and Planning Commission and are needed based on the security requirements as mandated by the Transportation Security Administration (TSA). BACKGROUND: During the selection process for a new airport engineering firm, staff elected to combine the various security projects that were anticipated at the Airport into one firm. This one firm would have the capability to perform engineering, architectural, landscaping, electrical and security type engineering services. At the conclusion of the competitive process,VSA AIRPORTS,a local Palm Springs firm,was selected as the most qualified. A Professional Services agreement was awarded by the City Council on April 24, 2002. As the reconfiguration of the northerly terminal access roadway is nearing the construction phase, this amendment would add construction management and testing to the agreement. In addition,additional work is required forthe signage program,which is essential to the safe and efficient movement of passengers and vehicles as they enter and navigate around the Airport's Loop Roadway system. The changes in task assignments and fees are shown in the attached amendment. The Airport Commission has been advised that due to time constraints that this request would move directly to the City Council. Amendment#1 - VSA AIRPORTS Agreement A4487 July 17, 2002 Page 2 Funding for the various projects will be available via a future Airport Improvement Program (AIP) grant from the Federal Aviation Administration (FAA). MIKE N WILLIAMS, A.A.E. �ALLE,";Fl$JMbOT, A.A.E. ¢�fi Deputy Director- Operations Exeve bifector- Airports APPROVE �� City Manager �— O Attachments: Attachment 1 - Amendment Minute Order REVIEWED BY DEFT. DF/FINANCE N:\WordPerfect\City_Council\Engineering_Construction\VSA_Amendment#107-17-2002.wpd bb r � VSA_Amendment 1—July 2002.wpd AMENDMENT NO. 1 AGREEMENT NO. 4487, AIRPORT ENGINEERING SERVICES THIS FIRST AMENDMENT to Agreement No 4487 for Contract Services, (herein "Agreement") made and entered into on the day of , 2002, by and between the CITY OF PALM SPRINGS (herein "City") and VSA Airports, Inc (herein "Contractor"), (The term Contractor includes professionals performing in a consulting capacity.), is hereby effective July 17, 2002, as follows: The "Contractor" has been retained to perform airport engineering services for the City of Palm Springs, Department of Aviation (AIRPORT), which operates the Palm Springs International Airport. Exhibit "A" Scope Of Services. Exhibit "C" Schedule of Compensation Exhibit "D" Schedule of Performance (all figures are Lump Sums): Task assignments, on a project by project basis, as listed below, are included referenced in the original agreement.As additional task assignments, on a project by project basis are required, are referenced in this amendment and have been mutually agreed upon by the Engineer and the City. PROJECT# PROJECT TITLE/DESCRIPTION TASK ASSIGNMENTS 1 Access Control System Replacement A, B, E 2 Airport Roadway System Revisions (300' Rule Mitigation) A, B, C, D, G, I, K 3 Passenger Terminal Central Core Plaza A, B, E, F 4 Remote Vehicle Inspection Facility- (300' Rule Mitigation) A, B, C, D, E, F 5 Terminal Building Hardening/Blast Protection A, B, E 6 Relocation/reconstruction of airport perimeter fencing 7 Relocation of the segmented circle and/or Automated Surface Observation System (ASOS) 8 Vehicle Size Limitation Frames (300' Rule Mitigation) 9 Construct high-speed taxiways and other miscellaneous taxiway improvements 10 Rehabilitation/expansion of aircraft parking aprons 11 Miscellaneous airfield lighting, marking and signage improvements 12 Modification/Expansion of security screening and/or monitoring areas. A, B okA3 VSA Airports Amendment#1 Page 1 of 5 Exhibit "C" Schedule of Compensation (all figures are Lump Sums): PROJECT SPECIFIC COMPENSATION PROJECT# PROJECT DTLE/DESCRIPTION COMPENSATION(NOT TO EXCEED) 1 Access Control System Replacement $126,000 2 Airport Roadway System Revisions (300' Rule Mitigation) $592,000 3 Passenger Terminal Central Core Plaza $83,500 4 Remote Vehicle Inspection Facility- (300' Rule Mitigation) $33,000 5 Terminal Building Hardening/Blast Protection $26,000 6 Relocation/reconstruction of airport perimeter fencing $0 7 Relocation of the segmented circle and/or Automated $0 Surface Observation System (ASOS) 8 Vehicle Size Limitation Frames (300' Rule Mitigation) 9 Construct high-speed taxiways and other miscellaneous $0 taxiway improvements 10 Rehabilitation/expansion of aircraft parking aprons $0 11 Miscellaneous airfield lighting, marking and signage $0 improvements 12 Modification/Expansion of security screening and/or $15,000 monitoring areas. Original Total Agreement Amount - $763,500 Fees added with this Amendment - $112,000 Revised Total Agreement Amount (per this Amendment) - $875,500 q VSA Airports Amendment#1 Page 2 of 5 Exhibit "D" Schedule of Performance PROJECT# PROJECT TITLE/DESCRIPTION COMMENCE COMPLETE 1 Access Control System Replacement Task Assignment"A" January 1, 2003 March 30, 2003 Task Assignment'B" January 1, 2003 March 30, 2003 Task Assignment"E" March 30, 2002 June 30, 2003 2 Airport Roadway System Revisions (300' Rule Mitigation) Task Assignment"A" May 1, 2002 May 15, 2002 Task Assignment"B" May 1, 2002 June 1, 2002 Task Assignment"C" May 15, 2002 June 15, 2002 Task Assignment"D" May 15, 2002 June 15, 2002 Task Assignment"G" July 1, 2002 August 20, 2002 Task Assignment"I" July 1, 2002 August 20, 2002 Task Assignment"K" July 1, 2002 December 15, 2002 3 Passenger Terminal Central Core Plaza Task Assignment"A" December 1, 2002 January 30, 2003 Task Assignment"B" January 15, 2003 February 15, 2003 Task Assignment"C" February 1, 2003 May 1, 2003 Task Assignment"E" February 15, 2003 May 30, 2003 Task Assignment"F" April 1, 2003 May 30, 2003 4 Remote Vehicle Inspection Facility - (300' Rule Mitigation) Task Assignment"A" July 1, 2002 August 30, 2002 Task Assignment'B" July 1, 2002 August 30, 2002 Task Assignment"C" July 15, 2002 August 15, 2002 Task Assignment"D" July 15, 2002 August 15, 2002 Task Assignment"E" September 1, 2002 November 15, 2002 Task Assignment"F" November 1, 2002 December 15, 2002 5 Terminal Building Hardening/Blast Protection Task Assignment"A" January 1, 2003 March 30, 2003 Task Assignment"B" January 1, 2003 March 30, 2003 Task Assignment"E" March 30, 2003 June 30, 2003 VSA Airports Amendment#1 �So* Page 3 of 5 PROJECT# PROJECT PTLE/DESCRIPTIoN COMMENCE COMPLETE 6 Relocation/reconstruction of airport perimeter fencing 7 Relocation of the segmented circle and/or Automated Surface Observation System (ASOS) 8 Vehicle Size Limitation Frames (300' Rule Mitigation) 9 Construct high-speed taxiways and other miscellaneous taxiway improvements 10 Rehabilitation/expansion of aircraft parking aprons 11 Miscellaneous airfield lighting,marking and signage improvements 12 Modification/Expansion of security screening and/or monitoring areas. Task Assignment"A" August 1, 2002 September 1, 2002 Task Assignment"B" October 1, 2002 November 1, 2002 N:\Agreements\Engineering\VSA_Amendment 1_July 2002.wpd VSA Airports Amendment#1 Page 4 of 5 IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CITY OF PALM SPRINGS ATTEST: a municipal corporation By: By: City Clerk City Manager APPROVED AS TO FORM: By: City Attorney CONTRACTOR: Check one:_Individual_Partnership_Corporation Corporations require two notarized signatures: One from each of the following: A. Chairman of Board, President,or any Vice President:AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer). By: By: Signature(notarized) Signature (notarized) Name: Name: Title: Title: State of q State of �l County of fss County of ss On___before me, On before me, personally appeared personally appeared personally known to me (or proved to me on the basis of personally known to me (or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s)is/are satisfactory evidence)to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),or the entity upon behalf of which the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. person(s)acted,executed the instrument. WITNESS my hand and official seal. WITNESS my hand and official seal. Notary Signature: Notary Signature: Notary Seal: Notary Seal: �� Page 5 of 5 MINUTE ORDER NO. APPROVING AMENDMENT #1 TO AGREEMENT #A4487, WITH VSA AIRPORTS FOR AIRPORT ENGINEERING SERVICES,ADDING ADDITIONAL WORK PHASES AND TASK ASSIGNMENTS RELATED TO NECESSARY SECURITY IMPROVEMENTS AT THE AIRPORT; THE MODIFICATIONS RESULTS IN AN ADDITIONAL COST OF $112,000, FOR A REVISED AGREEMENT AMOUNT OF $875,500. I HEREBY CERTIFY that this Minute Order, approving Amendment #1 to Agreement#A4487, with VSA Airports for Airport Engineering Services, adding additional work phases and task assignments related to necessary security improvements at the Airport; the modifications results in an additional cost of $112,000,for a revised agreement amount of$875,500,was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 17' day of July, 2002. PATRICA A SANDERS City Clerk