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Home My WebLink About7/17/2002 - STAFF REPORTS (23) ° DATE: July 17, 2002 TO: City Council FROM: Director of Public Works/City Engineer INDIAN CANYON DRIVE/PALM CANYON DRIVE TWO-WAY CONVERSION RECOMMENDATION: It is recommended that the City Council: 1. Approve and adopt the plans, specifications and working details, and authorize advertisement for construction bids for the Indian Canyon Drive/Palm Canyon Drive Two-Way Conversion, City Project 02-01; and 2. Approve a ReimbursementAgreement with the Community Redevelopment Agency of the City of Palm Springs(CRA)for an amount not to exceed$260,000 as estimated as the Agency's share of the construction costs for the Indian Canyon Drive/Palm Canyon Drive Two-Way Conversion, City Project 02-01 3. Authorize the City Manager to award a construction contract following solicitation of construction bids, for an amount not to exceed $575,000, with subsequent ratification of the construction contract bythe City Council at its next regularly scheduled meeting following the opening of construction bids. SUMMARY: Section 7.03.040 of the Procurement and Contracting Code requires that Council approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of$100,000. Approval of this project will allow staff to proceed with this City public works project, with an estimated cost of $575,000. The reimbursement agreement provides for CRA participation in the amount of$260,000. Furthermore, in light of the fact that the City Council is likely to postpone its regularly scheduled meetings during the month of August, the Council's approval of a construction contract for this projectwould not occur until the first meeting held in September. Approval to allowthe City Managerto execute a construction contract, with subsequent ratification by 'the City Council in September, will allow this project to move forward and have construction completed by Veteran's Day. BACKGROUND: Changes to the traffic circulation pattern around the Frances Stevens park (Palm Canyon Theater complex) will reduce the volume of traffic through adjacent neighborhoods and provide for better handling of traffic coming into and out of the City. Moving the one-way to two-way traffic diversion on Indian Canyon Drive from Granvia Valmonte to Alejo Road is a better location, as Alejo Road functions as a major arterial, and will direct traffic east and through the City along the City's major streets, rather than through the adjacent neighborhood along Granvia Valmonte. The one-way to two-way traffic circulation change coincides with proposed parking improvements associated with the Frances Stevens park, and sets the stage for future improvements in the general area. 10A On March 20, 2002, Council awarded a design contract to Albert Grover and Associates. Indian Canyon Drive/palm Canyon Drive Two-way Conversion July 17. 2002 Page 2 The consultant has worked quickly to complete the plans and specifications in order to allow the City to advertise for construction bids this summer and have construction of these improvements completed by Veteran's Day. Section 7.03.040 of the newly enacted Procurement and Contracting Code requires that for public projects in excess of$100,000 Councilapprove and adopt the plans, specifications and working details, and authorize staff to advertise for construction bids. This project has an overall cost of approximately $575,000 and includes the following improvements: Palm Canyon Drive (from Aleio Road to Granvia Valmonte) 1. Traffic striping and signage improvements to convert this segment of Palm Canyon Drive from one-way to two-way traffic circulation. Currently, there are three south-bound lanes with parking allowed on each side of the street; this project will create two south- bound lanes and two north-bound lanes, with parking prohibited on the west side*, and parking allowed where possible on the east side, adjacentto the Frances Stevens Park. *Note, it is proposed to switch parking from the south side of Alejo Road,west of Palm Canyon Drive,to the north side of Alejo Road,adjacentto the commercial project known as "The Corridor",so that the overall loss of adjacent on-street parking does not occur. 2. Traffic signal modifications at Palm Canyon Drive and Alejo Road to facilitate the new north-bound traffic lanes. 3. Removal of the existing traffic island, and construction of a new traffic signal at Palm Canyon Drive and Granvia Valmonteto facilitate two-way traffic circulation on Granvia Valmonte between Palm Canyon Drive and Indian Canyon Drive. Indian Canyon Drive (from Alejo Road to Granvia Valmonte) 1. Construction of landscaped median islands, and traffic striping uand signage improvements to convert this segment of Indian Canyon Drive from one-way to two-way traffic circulation. Currently,there are four north-bound lanes with parking allowed on the west side of the street, adjacent to the Frances Stevens Park, and parking prohibited on the east side of the street. This project will construct median islands to channel south- bound traffic east or west at Alejo Road, and create two south-bound lanes and two north-bound lanes, with parking prohibited on both sides of the street. Additionally, the existing traffic island and flashing red traffic signal at Granvia Valmontewill be removed. 2. Traffic signal modifications at Indian Canyon Drive and Alejo Road to facilitate the new south-bound traffic lanes. Granvia Valmonte (between Palm Canyon Drive and Indian Canyon Drive Improvements include narrowing of this street segment from 50 feet wide to 30 feet wide, with the north curb being removed and constructed 20 feet south; construction of sidewalk with new curb returns and curb ramps at Palm Canyon Drive and Indian Canyon Drive along the north side; and construction of 12 new diagonal parking spaces and sidewalk along the south side, adjacent to the Frances Stevens Park. This action is being brought before Council to be in compliance with the Procuremen6nd Contracting Code. Following Council's approval of the plans and specifi cations,i and Indian Canyon Drive/palm Canyon Drive Two-way Conversion July 17, 2002 Page 3 authorization to advertise for construction bids,staff will schedule bid advertisements with a bid opening date of August 13, 2002. This project includes financial participation from the CRA. Previously, under separate action,the Agency considered approval of the project and authorized the Executive Director to enter into a Reim bursementAgreement with the City for the Agency's share of the project. Pursuant to those actions being taken, the Council's concurrent approval of the Reimbursement Agreement is necessary to complete the reimbursement process for this project. SUBMITTED: ' DAVID J. BARAKIAN Director _offPPublic Works/City Engineer APPROVED City Manager ATTACHMENTS: 1. Resolution 2. Reimbursement Agreement REVIEWED BY DK OF FINANCE 1034A.3 RESOLUTION NO. OF THE CITY COUNCI L OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING THE INDIAN CANYON DRIVE/PALM CANYON DRIVE TWO-WAY CONVERSION PROJECT, CITY PROJECT 00-35 BE IT RESOLVED by the City Council of the City of Palm Springs as follows: 1. That the plans, specifications and working details for the Indian Canyon Drive/Palm Canyon Drive Two-Way Conversion, City Project 02-01, are hereby approved; and 2. That advertisement for construction bids for the Indian Canyon Drive/Palm Canyon Drive Two-Way Conversion, City Project 02-01 is hereby authorized; and 3. That the City Manager is hereby authorized to enter into a Reimbursement Agreement with the Community Redevelopment Agency of the City of Palm Springs for an amount not to exceed $260,000 as estimated as the Agency's share of the construction costs for the Indian Canyon Drive/Palm Canyon Drive Two-Way Conversion, City Project 02-01; and 4. That the City Manager is hereby authorized to award a construction contract to the lowest responsible bidder, pursuant to law,following solicitation of construction bids, for an amount not to exceed $575,000, with subsequent ratification of the construction contract by the City Council at its next regularly scheduled meeting following the opening of construction bids. ADOPTED this day of , 20 AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED & APPROVED AS TO FORM: RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, MAKING A FINDING PURSUANT TO SECTION 33421.1 OF THE CALIFORNIA HEALTH & SAFETY CODE RELATING TO THE FINANCING OF CERTAIN ROAD IMPROVEMENTS BY THE COMMUNITY REDEVELOPMENT AGENCY TO EFFECTUATE THE REDEVELOPMENT PLAN IN THE FORMER NORTH PALM CANYON REDEVELOPMENT PROJECT AREA (MERGED PROJECT AREA#1) -- -- -- -- -- -- - - WHEREAS, the City Council of the City of Palm Springs, adopted Ordinance No. 1227 on September 19, 1984, approving and adopting the Redevelopment Plan for the North Palm Canyon Redevelopment Project which 1984 Redevelopment Plan identified a redevelopment project area (the 'Project Area"); and WHEREAS, the 1984 Redevelopment Plan was amended by Ordinance No. 1498, adopted on December 21, 1994 (hereinafter, the 1994 Plan Amendment), by Ordinance No. 1576 on December 15, 1999, and by Ordinance No. 1584, on May 31, 2000; and WHEREAS, the Redevelopment Plan for the Project Area states that the Agency is authorized to install and construct, or to cause to be installed and constructed, within or without the Project Area, for itself or for any public body or entity, for the benefit of the Project Area, public improvements and public utilities, including, but not limited to, street and alley improvements and bridges. (§324); and WHEREAS the Community Redevelopment Agency has approved, by resolution, the construction of certain street improvements in the Project Area on North Indian Canyon Drive, Granvia Valmonte, North Palm Canyon Drive, and Alejo Road, as furthering the purposes of the Redevelopment and allowed under Section 324 of the Redevelopment Plan; and WHEREAS the Community Redevelopment Agency and the City of Palm Springs have approved a Reimbursement Agreement that provides for the payment for the construction of those improvements; and WHEREAS the California Health & Safety Code Section 33421.1 requires that the legislative body make a finding that the provision of public improvements such as streets, sidewalks, utilities, or other public improvements which an owner or operator of the site would otherwise be obliged to provide is necessary to effectuate the purposes of the Redevelopment Plan. /46 NOW THEREFORE, it is hereby resolved that the City of Palm Springs, California, does hereby give its consent and find that the provision of such improvements, including the financing of the installation of public improvements with tax increment funds are necessary to effectuate the purposes of the Redevelopment Plan. ADOPTED this day of , 2002. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED: