HomeMy WebLinkAbout7/31/2002 - STAFF REPORTS DATE: July 31, 2002
TO: City Council
FROM: Executive Director - Airports
AIRPORT CARPET MAINTENANCE - AMENDMENT #2
RECOMMENDATION:
That the City Council approve amendment #2 to agreement #4244 with DuPont
Flooring Systems for carpet maintenance services at the Airport for the period of July
1, 2002 through June 30, 2003, in the amount of$31,836.
SUMMARY:
DuPont Flooring Systems has provided regular contract carpet maintenance services
in the Airport Main Terminal & Concourse for the past two years. The work performed
has met all Airport requirements, and the option to renew this contract for two (2)
additional one (1) year terms is available.
BACKGROUND:
In Fiscal Year 2001 - 02, funds were budgeted and approved for regular contracted
cleaning of Airport carpeting. On July 19, 2000, City Council approved a contract
services agreement with DuPont Flooring Systems for this work. This decision was
based on a lack of response to a solicitation for bids (IFB 00-44)which resulted in one
bid received for the amount of$76,943. During the IFB process, staff did spend time
corresponding with local firms, but no local firms elected to participate in the process.
Subsequently,trial testing of a low cost, proprietary DuPont program was initiated.The
results were very positive, and Council approval of the contract followed shortly
thereafter. In the two years since that time,the program has proven itself very effective
in maintaining the appearance and condition of Airport carpeting.
The total cost for this program for Fiscal Year 02/03 is $31,836, and funds are
budgeted in Airport Terminal Operations account 415-6200-43200, Contractual
Services. No General Fund monies will be used. There is no cost change associated
with this amendment.
A Minute Order is attached for City Council consideration.
X1L-L'EN Fi O'6`.1 A.A E. HAROLD E GOOD, CPPO
ExecyitNe Di ector - Airports Director of Procurement & Contracting
7 A. ,
Approved:"'—�`'=`�
City Mana Q /
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Attachment: Amendment #2 Dupont_Amendmen
Minute Order t 2—June 2002
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REVIEWED BY DEn OF FINANCE_
AMENDMENT NO. 2
AGREEMENT NO. 4244, AIRPORT CARPET CLEANING SERVICES
THIS SECOND AMENDMENT to Agreement No 4244 for Contract Services, (herein
"Agreement") made and entered into on the day of 2002,
by and between the CITY OF PALM SPRINGS (herein "City") and DuPont Floorings
Systems (herein "Contractor"), (The term Contractor includes professionals performing in
a consulting capacity.), is hereby effective as follows:
The"Contractor"has been retained to perform carpet cleaning services forthe Cityof Palm
Springs, Department of Aviation (AIRPORT), which operates the Palm Springs
International Airport.
Exhibit "D" Schedule of Performance is amended as follows:
Term of Contract: The term of this agreement shall be one (1) year, commencing on
July 1, 2002 and running through June 30, 2003. At the sole discretion of the City, this
agreement may be extended for one (1) additional 1-yr period or any portion thereof.
Both parties agree that there is to be no service price increase for the term of this
amendment.
Schedule of Services: Carpet cleaning services are to be provided in accordance with the
attached.
Schedule of work: Services shall be performed Sunday night/Monday morning through
Thursday night/Friday morning, between the hours of 10:00 P.M. and 6:30 A.M., except as
modified by the City Representative. Saturday and Sunday hours must be approved in
advanced. Due to the on-going nature of Airport operations,the Contractor shall coordinate
all work scheduling with the City Representative in advance. Every effort shall be made by
the Contractor to perform services in terminal zones at such times as will avoid any
inconvenience to Airport customers, staff and operations. Services shall not be scheduled
on normal City employee holidays.
Except as specifically worded herein, all terms and conditions of the Agreement shall
remain in full force and effect and performance of services under the Agreement shall be
governed by the provisions of the Agreement.
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DuPont Flooring Systems Amendment#2 Page 1 of 2
MINUTE ORDER NO.
APPROVING AMENDMENT #2 TO AGREEMENT #4244 WITH
DUPONT FLOORING SYSTEMS FOR CARPET MAINTENANCE
SERVICES AT THE AIRPORT FOR THE PERIOD OF JULY 1, 2002
THROUGH JUNE 30, 2003.
I HEREBY CERTIFY that this Minute Order, Approving Amendment
#2 to Agreement #4244 with Dupont Flooring Systems for Carpet
Maintenance Services at the Airport for the Period of July 1, 2002
Through June 30, 2003, was adopted by the City Council of the City
of Palm Springs, California, in a meeting thereof held on the 31" day
of July, 2002.
PATRICIA A. SANDERS
City Clerk