HomeMy WebLinkAbout8/7/2002 - STAFF REPORTS (7) DATE: August 7, 2002
TO: City Council
FROM: Executive Director- Airports and Director of Procurement and Contracting
APPROVE CONTRACTING FOR SHADE STRUCTURE FOR THE DOWNTOWN PARKING
STRUCTURE
RECOMMENDATION:
That City Council approve contracting with Birdair on a sole source basis for sixteen Birdair
Boulevard BSS48 Teflon-coated fiberglass membrane shade structure units at a cost of$123,054.
SUMMARY:
City staff and project consultants have explored alternatives for incorporating shade structures on
the upper level of the new parking structure. The solution recommended comprises the same
Teflon coated fiberglass material utilized for the roof of the new airport terminal. Birdair is the only
source for the material, which is warranted for a 20-year period. It is recommended that City
Council approve contracting with Birdair for the shade structures for the downtown parking
structure.
BACKGROUND:
City staff and project consultants have explored alternatives for providing shade structures on the
upper level of the new parking structure. Critical design elements that have emerged from this
process include provision of shaded parking on the upper level of the structure for employees of
downtown businesses; provision of adequate lighting for safety, a "Palm Springs" look and
maintainability.
Section 7.04.020 of the Palm Springs Municipal Code states that, "A contract may be awarded
without competition when the action is made after conducting a good faith search of available
sources, that there is only one source for the required item or service." Although there are other
vendors that sell shade structures which are comparable from other aspects, only Birdair produces
a product utilizing materials that meet our warranty and maintenance requirements. Therefore,
we recommend that Birdiar be approved as the sole source for this product.
The budget for the 18 shade structure units is encompassed in the parking structure design is
$117,000. Negotiations with Birdair for the 18 Boulevard BSS48 Teflon-coated fiberglass
membrane shade structure units resulted in a cost of $138,435. Staff negotiated an alternate
proposal with Birdair that is closer to the City's budgeted amount. Birdair will provide 16 of the units
and the embedments for the remaining two units at a cost of$123,054.
Staff recommends that City Council approve contracting with Birdair for sixteen shade structure
units at a cost of$123,054 at this time. If sufficient savings are achieved in the construction budget
1
the remaining two units can be added later at a cost of$15,381 (the shade structure units must be
purchased in pairs).
A project status report and budget update will be presented at the meeting. Funds are available in
account#4463-50201 - Downtown Parking Structure.
HAROLD E. GOOD, CPPO At; .. SMOOT
Director of Procurement & Contracting Executive Director - Airports
APPROVED:
City Manager `��
Attachment: Minute Orden
REVIEWED BY VEn OF FINANCE
-z-
CITY OF PALM SPRINGS DOWNTOWN PARKING STRUCTURE (8/7/02) Bid and Award Schedule
Bid Package# Scope of Work Estimate Bid/Change Order Difference
#1 Selective Demolition $85,645 95,680./3935. $13,970
#2 Earthwork 97,425 39,500. (57,925)
93 Site Utilities 54,875 59,500./6687 11,312
44 Elevator (thee) 180,000 147,000. (33,000)
#5 Landscape&Irrigation 35,180 51,870./3000. 19,690
#6 Asphalt Paving 48,076 27,715. (20,361)
#7 Concrete&Reinforcing 2,029,480 2,024,000. (5,480)
#9 Masonry 372,896 388,500. 15,604
410 Miscellaneous Metals 160,050 174,360. * 14,310
#11 Waterproofing 23,350 23,577. 227
#12 Glass&Glazing 7,000 7,000. No bid
#13 Metal Stud Framing&Plaster 185,400 178,130. (7,270)
#14 Painting 38,975 38,975. No bid
#15 Parking Control Equipment 15,000 18,200. 3,200
416 Parking Structure Signage 10,000 10,000. No bid
#17 Plumbing 61,517 159,000. 97,483
#18 Fire Protection 126,800 65,540. (61,260)
#19 HVAC 16,500 14,060, (2,440)
#20 Electrical 194,382 239,400.* 45,018
#21 Shade Structures 117,000 123,056. 6,056
922 Site Concrete 121,419 179,900. 58,481
#23 Pavers 38,031 38,031. 0
Asbestos 5,325 5,325. 0
Traffic Control 0 9,714. 9,714
Street Light Fixtures 31,500 24,292. (7,208)
Surveying 0 7,000. 7,000
Verizon Duct Collapse 0 10,000. 10,000
Roofing 0 2,400. 2,400.
Sheet Metal 0 5,000. 5,000
DWA 125,000 105,568. (19,432)
Aloe People Generators 0 7,697. 7,697.
Other Utilities 25,000 25,000. 0
Doors 4,000 4,606. 606
Tree Removal 0 8,360. 8,360.
Pave One Lane Indian 30,000 30,000. No bid
Small Storm Drain 10,000 10,000. No bid
8"Water Line Relocate 30,000 30,000. No bid
Subtotal(Trades) 4,279,836 4,401,578.
3rd Elevator Extra Funding 0 (49,000.)
Plus Contingencies 415,000 342,648.
*Includes Chano-c TOTAL 4,694,826 4,694,826.
Order @ AwarT
MINUTE ORDER NO.
APPROVE CONTRACTING WITH BIRDAIR ON A
SOLE SOURCE BASIS FOR SIXTEEN BIRDAIR
BOULEVARD BSS48 TEFLON-COATED
FIBERGLASS MEMBRANE SHADE STRUCTURE
UNITS AT A COST OF $123,054.
I HEREBY CERTIFY that this Minute Order approving contracting with Birdair on a sole
source basis for sixteen Birdair Boulevard BSS48 Teflon-coated fiberglass membrane
shade structure units at a cost of$123,054 was approved by the City Council of the City
of Palm Springs, California, in a meeting thereof held on the 7th day of August, 2002.
PATRICIA A. SANDERS
City Clerk
73
-3-