The URL can be used to link to this page

Home My WebLink About7/10/2002 - STAFF REPORTS (2) DATE: July 10, 2002 TO: City Council FROM: Director of Procurement and Contracting DOWNTOWN PARKING STRUCTURE - REJECT ALL BIDS FOR SITE CONCRETE RECOMMENDATION: It is recommended that City Council reject all bids received for Trade Bid Package #22 - Site Concrete for construction of the Downtown Parking Structure. SUMMARY: The single responsive bid received for Site Concrete, Trade Bid Package#22, was over 2'h times the amount budgeted for the work. Staff recommends City Council reject all bids. A proposed solution for contracting for the work is discussed in a separate staff report. BACKGROUND: Two bids were received by the 4:00 PM, June 181h deadline for receipt of bids for Trade Bid Package #22 - Site Concrete. They were as follows: A non-responsive bid from Archuleta Concrete in the amount of $186,662 lacked the required bid bond as well as other required documentation. A bid was also received from Contreras Construction Company in the amount of$312,222. The dollar amount of this bid far exceeded the budget figure of$121,419 for Site Concrete. It is therefore recommended that City Council reject all bids . HAROLD E. GOOD, CPPO Director of Procurement & Contracting APPROVED: City Manager Attachment: 1 Minute Order MINUTE ORDER NO. REJECTING ALL BIDS RECEIVED FOR TRADE BID PACKAGE #22 - SITE CONCRETE FOR CONSTRUCTION OF THE DOWNTOWN PARKING STRUCTURE. I HEREBY CERTIFY that this Minute Order rejecting all bids received for Trade Bid Package#22- Site Concrete for construction of the Downtown Parking Structure, was approved by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 10th day of July, 2002. PATRICIA A. SANDERS City Clerk DATE: July 10, 2002 TO: City Council FROM: Director of Procurement and Contracting APPROVE CHANGE ORDER FOR SITE CONCRETE WORK FORTHE DOWNTOWN PARKING STRUCTURE RECOMMENDATION: It is recommended that City Council approve a change order in the amount of$189,000 to Coan Construction, Inc. for the Site Concrete work for the Downtown Parking Structure. SUMMARY: Bids for the Site Concrete work for the Downtown Parking Structure were either non-responsive or substantially over budget. Staff recommends approving the work by change order to Coan Construction, the successful bidder for structural concrete (Trade Bid#7). Approval of the change order will keep the project moving in accordance with the established construction schedule and will provide the additional advantage of having the same contractor responsible for both site and structural concrete. BACKGROUND: Bids received June 18`h for Trade Bid Package#22 -Site Concrete were either non-responsive or substantially over budget. In order to avoid the negative impact of re-advertising for bids on the project construction schedule staff recommends awarding a change order for the work to Coan Construction, the successful bidder for Trade Bid Package #7 - Concrete and Reinforcing (structural concrete). Coan Construction and Petersen Brothers Construction, the successful bidder for Trade Bud#23- Concrete Pavers, pre-qualified for the Site Concrete work during the City's pre-qualification process but neither submitted bids for Site Concrete by the bid deadline. Petersen and Coan were asked to propose change orders amounts for incorporating the Site Concrete into their existing scope of work. The proposed prices for the work were virtually the same. Since Coan Construction is already mobilized and on-site, staff believe they are better placed to incorporate the additional work into their schedule with the least impact on the overall construction schedule and recommend award of a change order to Coan for the work in the amount of$189,000. Coan's resultant total contract amount, combining the previously-awarded structural concrete amount with the additional site concrete work, will be $2,213,000. Approval of the change order will keep the project construction time-line intact and will result in a single contractor being responsible for closely related work - structural concrete (concrete and reinforcing) and site concrete. Staff recommends City Council approve a change order in the amount of $189,000 to Coan Construction to incorporate the Site Concrete work into the scope of the existing Concrete and Reinforcing contract. Funds are available in account#4463-50201 - Downtown Parking Structure. A revised project bid and award schedule is attached. It should be noted that additional informal bids have been added to the bid and award schedule as follows: Trade Bid #11 - Waterproofing from Al Miller & Sons Roofing in the amount of$23,577; Trade Bid #6 - Asphalt Paving from Contreras Construction Company in the amount of $27,715. HAROLD E. GOOD, CPPO Director of Procurement & Contracting APPROVED: City Manager \ Attachments: 1 Bid and Award Schedule 1 Minute Order CITY OF PALM SPRINGS DOWNTOWN PARIQNG STRUCTURE (7/10/02) Bid and Award Schedule Bid Package # Scope of Work Estimate Bid Difference #1 Selective Demolition $85,645 95,680 $10,035 #2 Earthwork 97,425 39,500 (57,925) 43 Site Utilities 54,875 59,500 4,625 #4 Elevator(3 tot: 2 funded here, Ifunded elsewhere) 180,000 98,000 (82,000) #5 Landscape&Irrigation 35,180 51,870 16,690 #6 Asphalt Paving 48,076 27,715 (20,361) #7 Concrete&Reinforcing 2,029,480 2,024,000 (5,480) #9 Masonry 372,896 388,500 15,604 #10 Miscellaneous Metals 160,050 174,360 * 14,310 #11 Waterproofing 23,350 23,577 227 #12 Glass &Glazing 7,000 7,000 No bid #13 Metal Stud Framing&Plaster 185,400 178,130 (7,270) #14 Painting 38,975 38,975 No bid #15 Parking Control Equipment 15,000 24,432 9,432 416 Parking Structure Signage 10,000 10,000 No bid #17 Plumbing 61,517 159,000 97,483 #18 Fire Protection 126,800 65,540 (61,260) #19 HVAC 16,500 14,060 (2,440) #20 Electrical 194,382 239,400* 45,018 #21 Shade Structures 117,000 117,000 No bid #22 Site Concrete 121,419 189,000 67,581 #23 Pavers 38,031 38,031 0 Asbestos 5,325 5,325 0 Street Light Fixtures 31,500 24,292 (7,208) DWA 125,000 105,568 (19,432) Other Utilities 25,000 25,000 No cost yet Doors 4,000 4,606 606 Pave One Lane Indian 30,000 30,000 No bid Small Storm Drain 10,000 10,000 No bid 8"Water Line Relocate 30,000 30,000 No bid Subtotal(Trades) 4,279,826 4,298,061 18,235 Plus Contingencies 415,000 415,000 0 *Includes Change Order TOTAL 1 4,694,826 4,713,061 18,235 3 F�3 MINUTE ORDER NO. APPROVING A CHANGE ORDER IN THE AMOUNT OF $189,000 TO COAN CONSTRUCTION, INC. FOR THE SITE CONCRETE WORK FOR THE DOWNTOWN PARKING STRUCTURE. I HEREBY CERTIFY that this Minute Order approving a change order in the amount of$189,000 to Coan Construction, Inc. for the Site Concrete work for the Downtown Parking Structure, was approved by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 10th day of July, 2002. PATRICIA A. SANDERS City Clerk DATE: July 10, 2002 TO: City Council FROM: Director of Procurement and Contracting APPROVE CHANGE ORDER FOR SITE CONCRETE WORK FORTHE DOWNTOWN PARKING STRUCTURE RECOMMENDATION: It is recommended that City Council approve a change order in the amount of$179,990 to Coan Construction, Inc. for the Site Concrete work for the Downtown Parking Structure. SUMMARY: Bids for the Site Concrete work for the Downtown Parking Structure were either non-responsive or substantially over budget. Staff recommends approving the work by change order to Coan Construction,the successful bidder for structural concrete(Trade Bid#7). Approval of the change order will keep the project moving in accordance with the established construction schedule and will provide the additional advantage of having the same contractor responsible for both site and structural concrete. BACKGROUND: Bids received June 18`h for Trade Bid Package#22 - Site Concrete were either non-responsive or substantially over budget. In order to avoid the negative impact of re-advertising for bids on the project construction schedule staff recommends awarding a change order for the work to Coan Construction, the successful bidder for Trade Bid Package #7 - Concrete and Reinforcing (structural concrete). Coan Construction and Petersen Brothers Construction, the successful bidder for Trade Bid#23- Concrete Pavers, pre-qualified for the Site Concrete work during the City's pre-qualification process but neither submitted bids for Site Concrete by the bid deadline. Petersen and Coan were asked to propose change orders amounts for incorporating the Site Concrete into their existing scope of work. The proposed prices for the work were virtually the same. Since Coan Construction is already mobilized and on-site, staff believe they are better placed to incorporate the additional work into their schedule with the least impact on the overall construction schedule and recommend award of a change order to Coan for the work in the amount of$179,990. Coan's resultant total contract amount, combining the previously-awarded structural concrete amount with the additional site concrete work, will be $2,203,990. Approval of the change order will keep the project construction time-line intact and will result in a single contractor being responsible for closely related work - structural concrete (concrete and reinforcing) and site concrete. Staff recommends City Council approve a change order in the amount of $179,990 to Coan Construction to incorporate the Site Concrete work into the scope of the existing Concrete and Reinforcing contract. Funds are available in account#4463-50201 - Downtown Parking Structure. A revised project bid and award schedule is attached. It should be noted that additional informal bids have been added to the bid and award schedule as follows: Trade Bid #11 - Waterproofing from Al Miller & Sons Roofing in the amount of$23,577; Trade Bid #6 - Asphalt Paving from Contreras Construction Company in the amount of $27,715. HAROLD E. GOOD, CPPO Director of Procurement & Contracting APPROVED: City Manager Attachments: 1 Bid and Award Schedule 1 Minute Order REVIEWED BY DEPT.OF FINANCE MINUTE ORDER NO. APPROVING A CHANGE ORDER IN THE AMOUNT OF $179,990 TO COAN CONSTRUCTION, INC. FOR THE SITE CONCRETE WORK FOR THE DOWNTOWN PARKING STRUCTURE. I HEREBY CERTIFY that this Minute Order approving a change order in the amount of$179,990 to Coan Construction, Inc. for the Site Concrete work for the Downtown Parking Structure, was approved by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 10th day of July, 2002. PATRICIA A. SANDERS City Clerk e- CITY OF PALM SPRINGS DOWNTOWN PARKING STRUCTURE (7/10/02) Bid and Award Schedule Bid Package# Scope of Work Estimate Bid Difference #1 Selective Demolition S85,645 95,680 S10,035 #2 Earthwork 97,425 39,500 (57,925) #3 Site Utilities 54,875 59,500 4,625 94 Elevator(3 tot: 2 fi nded here, if nded elsewhere) 180,000 98,000 (82,000) #5 Landscape&Irrigation 35,180 51,870 16,690 #6 Asphalt Paving 48,076 27,715 (20,361) #7 Concrete&Reinforcing 2,029,480 2,024,000 (5,480) #9 Masonry 372,896 388,500 15,604 #10 Miscellaneous Metals 160,050 174,360 * 14,310 #11 Waterproofing 23,350 23,577 227 #12 Glass&Glazing 7,000 7,000 No bid #13 Metal Stud Framing&Plaster 185,400 178,130 (7,270) #14 Painting 38,975 38,975 No bid #15 Parking Control Equipment 15,000 24,432 9,432 #16 Parking Structure Signage 10,000 10,000 No bid #17 Phunbing 61,517 159,000 97,483 418 Fire Protection 126,800 65,540 (61,260) #19 HVAC 16,500 14,060 (2,440) #20 Electrical 194,382 239,400* 45,018 #21 Shade Structures 117,000 117,000 No bid #22 Site Concrete 121,419 179,990 58,571 #23 Pavers 38,031 38,031 0 Asbestos 5,325 5,325 0 Street Light Fixtures 31,500 24,292 (7,208) DWA 125,000 105,568 (19,432) Other Utilities 25,000 25,000 No cost yet Doors 4,000 4,606 606 Pave One Lane Indian 30,000 30,000 No bid Small Storin Drain 10,000 10,000 No bid 8"Water Line Relocate 30,000 30,000 No bid Subtotal(Trades) 4,279,826 4,289,051 9,225 Plus Contingencies 415,000 415,000 0 *Includes Change Order TOTAL 4,694,826 4,704,051 1 9,225