HomeMy WebLinkAbout8/21/2002 - STAFF REPORTS (3) DATE: August 21, 2002
TO: City Council
FROM: Director of Public Works/City Engineer
TAHQUITZ CANYON WAY TRAFFIC SIGNAL INTERCONNECT
RECOMMENDATION:
It is recommended that City Council approve Contract Change Order No. 1 with DBX, Inc.,
for an increase of$28,600.00, for a total contract amount of$783,903.00, for the Tahquitz
Canyon Way Traffic Signal Interconnect Project, City Project No. 00-05.
SUMMARY:
Contract Change Order No. 1 will allow for the installation of a fiber optic line from Palm
Canyon Drive to the Police Department Communications Center for future communication
abilities between the Downtown area and the Police Department.
BACKGROUND:
City Project No. 00-05 was awarded by the City Council at its June 19, 2002, meeting,with
construction scheduled to commence on September 9, 2002. The project, located on
Tahquitz Canyon Way between Palm Canyon Drive and El Cielo Road, includes traffic
signal modifications at the signalized intersections along this corridor, as well as installation
of a new signal at Tahquitz Canyon Way and El Cielo. Additionally, all of the signals along
this traffic corridor will be interconnected to provide for improved traffic signal timing
coordination and traffic flow.
The construction bids received limited the Council's award of this project to exclude extra
work from the contract related to a future fiber optic communications system. However,
Engineering staff consulted with the Director of Information Technology and the Contractor,
and obtained a cost to install a fiber optic communication line within the traffic signal
interconnect conduit to be installed as part of this project along Tahquitz Canyon Way. The
Director of Information Technology, in coordination with the Police Department, have
identified a funding source for the proposed change order to add the fiber optic line
communication system work to this project.
Sufficient funds are available in account no. 261-3201-52043 (Police St. LLEBG 01-02).
SUBMITTED: �--�
DAVID J. BARAKIAN ?`JIM RUNGE
Director of Public Works/City Engineer ADirector of Information Technology
I/
APPROVED:,-
ATTACHMENTS:
City Manager REVIEWED BY DEn OF FINANCE
�
1. Minute Order 1 1K
CITY OF PALM SPRINGS
CONTRACT CHANGEORDER
To: DBX, Incorporated Date: August 8, 2002
42066 Avenida Alvarado, Suite C Project No.: 00-05
Temecula, CA 92590 Project: Tahquitz Canyon Way Traffic
Signal Interconnect
Change Order No.: One (1)
Attn: Jim Perry, President Contract Purchase No: 212078
Account Numbers: 261-4491-50173
134-4498-50173
261-3201-52043
Agr.# 4522
M.O.# 7099 Res. #
A. CHANGES IN WORK:
Increase to Contract Quantities:
Extra Work:
Item Description
1 Furnish, provide and install one (1) 12 single-mode fiber optic cable from Palm Canyon Drive to
the Police Department Communications Center within an existing 2" traffic signal interconnect
conduit (to be installed as part of the previously awarded work for the Tahquitz Canyon Way
Traffic Signal Interconnect Project, City Project 00-05); and associated testing and verification
of the fiber optic line system to manufacturer's specifications.
B. CHANGES IN COST:
Increase to Contract Quantities:
Extra Work:
Item Description
1 Furnish, provide and install one (1) 12 single-mode fiber optic cable from Palm Canyon Drive to
the Police Department Communications Center within an existing 2" traffic signal interconnect
conduit (to be installed as part of the previously awarded work for the Tahquitz Canyon Way
Traffic Signal Interconnect Project, City Project 00-05); and associated testing and verification
of the fiber optic line system to manufacturer's specifications:
LUMP SUM AGREED PRICE = $28,600.00
TOTAL NET CHANGE ORDER AMOUNT = $28,600.00
NOTE: No additional markup will be added to any items in this Contract Change Order. All costs per
each item are final.
C. REASONS FOR CHANGES:
Increased Items:
The Director of Information Technology had requested installation of a fiber optic line as part of the
Tahquitz Canyon Way Traffic Signal Interconnect Project to provide for future fiber optic system
communications along Tahquitz Canyon Way, from the downtown area to the Police Department
Communications Center.
/ A011W.
D. SOURCE OF FUNDS:
Funds are available in the following account:
Account No.: 261-3201-52043 (Police St. LLEBG 01-02)
Summary of Costs Contract Time
Original Contract Amount: $755,303.00 Original Completion Date: December 12, 2002
This Change Order: $28,600.00 Days Added for this C.C.O.: - 5 -
Previous Change Order(s): $0.00 Previous Days Added: - 0 -
Revised Contract Amount: $783,903.00 Revised Completion Date: December 19, 2002
1 have received a copy of this Change Order and City Approval:
the above totals are acceptable to the
contractor.
Submitted by Date
Engineering Field Supervisor
By
Approved by Date
Director of Public Works/City Engineer
Title
Approved by Date
Date City Manager
Distribution:
Original Conformed Copies Conformed-File Copy
Engineering (1) Engineering File (1)
Finance (1) Public Works Inspector (1)
Contractor (1) Engineering Field Supervisor (1)
City Clerk (1) Purchasing Agent (1)
) A-3
MINUTE ORDER NO.
APPROVING CONTRACT CHANGE ORDER NO. 1 WITH
DBX, INC., FOR AN INCREASE OF $28,600.00, FOR A
TOTAL CONTRACT AMOUNT OF $783,903.00, FOR THE
TAHQUITZ CANYON WAY TRAFFIC SIGNAL
INTERCONNECT PROJECT, CITY PROJECT NO. 00-05
I HEREBY CERTIFY that this Minute Order,approving Contract Change OrderNo. 1 with DBX, Inc.,
for an increase of$28,600.00,for a total contract amount of$783,903.00, for the Tahquitz Canyon
Way Traffic Signal Interconnect Project, City Project No. 00-05, was adopted by the City Council
of the City of Palm Springs, California, in a meeting thereof held on the 215`day of August, 2002.
PATRICIA A. SANDERS
City Clerk
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