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HomeMy WebLinkAbout9/4/2002 - STAFF REPORTS (3) DATE: September 4, 2002 TO: City Council FROM: Executive Director-Airports AMENDMENT#6-GENSLER ARCHITECTURAL AGREEMENT,SECURITY IMPROVEMENTS RECOMMENDATION: It is recommended that the City Council approve Amendment#6 to Agreement#A4382, with Gensler for Architectural Services, providing for additional design and construction administration services related to the Northerly Terminal Access Roadway project and adding a Task 7 related to improvements to house explosive detection equipment; the Amendment results in an additional design cost of$81,980. SUMMARY: This action would add design and construction work items for the Northerly Terminal Access Roadway project and the implementation of Explosive Detection Systems(EDS). These changes are based on security regulations updated guidance from the Transportation Security Administration (TSA). BACKGROUND: As the design of the Northerly Terminal Access Roadway evolved and moved through the design, approval and bidding process, additional task assignments were necessary. Due to the 'fast track' design and bidding process, the amount required was unknown, but additional work was required for architecture, landscape and civil and electrical engineering. Also, in an effort to respond to the mandate by the Transportation Security Administration (TSA) regarding the inspection of checked baggage, architecture services have been required.While the TSA is responsible forthe installation,procurement and operation of the Explosive Detection System (EDS) equipment, they have a very limited scope and budget for the installation of the equipment. In order to achieve a workable solution, improvement of various spaces within the ticket lobby are necessary to ensure the highest level of security and customer convenience.This changes the focus of the work, which is reflected in the attached amendment. The Airport Commission has been advised that due to time constraints that this request would move directly to the City Council. � A Amendment#6 - Gensler Agreement A4382 September 4, 2002 Page 2 Funding for this additional work will be available via a future Airport Improvement Program (AIP) grant from the Federal Aviation Administration (FAA). MIKE N WILLIAMS, A.A.E. LLEN F SMOOT, A.A.E. Deputy Director - Operations Executive Director- Airports APPROVED' ' City Manager Attachments: Attachment 1 - Amendment Minute Order REVIEWED BY DEPT.OF FINANCE 3ensler Amend men t#6 09-04-2002 N:\WordPerfect\Ci ty_Council\Engineering_Construction\Gensler_Amendment#6 09-04-2002.wpd AMENDMENT NO. 6 AGREEMENT NO. 4382 -ARCHITECTURAL SERVICES THIS SIXTH AMENDMENT to Agreement No. 4382 for contract services, (herein "Agreement")made and entered into on the day of 2002,by and between the CITY OF PALM SPRINGS (herein"City")and GENSLER(herein"ARCHITECT")is hereby amended effective September 4, 2002, as follows: Section 1. Revise the Title for Task 3 Exhibit "A" of Services. Exhibit "C" Schedule of Compensation. Exhibit"D" Schedule of Performance as follows: Original Description, as revised: Task 3 Rental Car Ready Lot Reconfiguration Revised Description, per this Amendment: Task 3,Northerly Terminal Access Roadway Reconfiguration. Section 2. Exhibit "A" Scope of Services. Task 3, Northerly Terminal Access Roadway Reconfi urgu ation, is hereby amended by adding the following additional Sub-Task items. Sub-Task(a): Additional services for architectural,graphics,landscape architecture and electrical design for preparation of a bid package, as well as associated addendums. Sub-Task(b): Extended schedule beyond the original projection of completing services as outlined in Amendment#5. Sub-Task(c): Additional design changes as directed per design review on May 29, 2002. Sub-Task(d): Unforseen complexity and scope of signage program as outlined in Amendment#5. Sub-Task(e): Extend architectural services for bidding phase to include work required for addenda ms. Bidding phase is scheduled to begin on July 26, 2002 through August 27, 2002. Sub-Task(f): Architectural services for construction administration phase. Services to include review and approval of architectural shop drawings and submittals, review and approval of signage shop drawings and submittals and general coordination with and support of the City's Project Representative. Sub-Task(g): Sub-consultant (electrical and landscape architecture) construction administration support. 143 Section 3. Exhibit "C" Schedule of Compensation for Task 3 Northerly Terminal Access Roadway Reconfiguration Project, is hereby replaced in its entirety by adding the following items: 1. Services for Task 3 Northerly Terminal Access Roadway Reconfiguration shall be developed based on Time and Materials with total costs not to exceed a maximum of $218,491 and further broken down as follows: (This Amendment adds $56,980 to the contract and is included in the $218,491.) Original Revised Amount (This Amount Amendment)_ Architectural & Signage $78,017.00 $106,997.00 Structural Engineering 6,289.00 6,289.00 Special Structural Analysis 12,000.00 12,000.00 Civil Engineering 27,536.00 27,536.00 Landscape 8,000.00 14,000.00 Electrical Engineering 6,000.00 28,000.00 Cost Estimating 2,000.00 2,000.00 Administration 21,669.00 21,669.00 Not to Exceed Amount $161,511.00 $218,491.00 2. Actual compensation shall be based on hours worked times the hourly rates, (see Attachment 1), but not exceeding the percentage of completion. Payment will be made monthly based on the percentage of work completed in each area of work defined above. Section 4. Exhibit "D" Schedule of Performance, for Task 3, Northerly Terminal Access Roadway Project, is hereby amended by adding new bid and construction dates as follows: 1. The bid date for Task 3 Northerly Tenninal Access Roadway Project is August 27, 2002. Constriction is estimated to be complete by December 2002. Section 5. Exhibit "A" Scope of Services, is hereby amended by adding the following work Task: Task 7-Provide on call architectural services related to the planning and installation ofEDS equipment throughout the Palm Springs International Airport. The following on call services are provided: 1. Assist Airport personnel in locating new security equipment(Explosive Trace Detectors). 2. Prepare sketch documents depicting new equipment locations. MY 3. Prepare construction documents for terminal improvements not exceeding a total of 900 square feet. Anticipated work items are drywall, flooring, glazing expansion, etc. 4. Assist Airport personnel with utility coordination for the positioning of the security equipment. Section 6. Exhibit"C"Schedule of Compensation,is hereby amended by adding the following Task 7: 1. Task 7 shall be developed based on Time and Materials with total costs not to exceed$25,000.00. Actual compensation shall be based on hours worked times the hourly rate (see Attachment 1),but not exceeding the$25,000.00. Architect shall submit invoices for the actual time worked for reimbursement. Section 7. Exhibit"D" Schedule of Performance, is hereby amended by adding the following time line: 1. Task 7-Preparation of construction documents shall be completed within 30 days from issuance of Notice to Proceed by the City. L � �� IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CITY OF PALM SPRINGS ATTEST: a municipal corporation By: By: City Clerk City Manager APPROVED AS TO FORM: By: City Attorney CONTRACTOR: Check one:_Individual_Partnership_Corporation Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,President, or any Vice President:AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer). By: By: Signature(notarized) Signature(notarized) Name: Name: Title: Title: State of State of County of Iss County of Iss On___before me, On before me, personally appeared personally appeared personally known to me (or proved to me on the basis of personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/theirsignature(s) authorized capacity(ies),and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of on the instrument the person(s), or the entity upon behalf of which the person(s)acted, executed the instrument. which the person(s)acted, executed the instrument. WITNESS my hand and official seal. WITNESS my hand and official seal. Notary Signature: Notary Signature: Notary Seal: Notary Seal: Attachment 1 PALM SPRINGS INTERNATIONAL AIRPORT 05.0201.000 CONSULTANT HOURLY BILLING RATES March 12, 2002 Note: Hourly rates are subject to annual increases Gensler Architectural Services Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $130.00 - 150.00/Hr. Senior Associates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$103.00 - 114.00/Hr. Associates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$90.00— 102.00/Hr. Designers / Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00 —89.00/Hr. Draftspersons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$56.00 —69.00/1-1r. Brandow& Johnston Associates Structural Engineering Services Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $170.00/Hr. Associate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $130.00 - 140.00/Hr. Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$108.00— 125.00/Hr. Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$68.00— 95.00/Hr. Drafter/Technical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$45.00— 97.50/Hr. Clerical/Administrative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$68.25/Hr. VSA Airports Civil Engineers & Constructors Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $95.00/Hr. Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S80.00/Hr. Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$70.00/Hr. Project Engineer/Construction Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$70.00/Hr. Project Planner/Associate Construction Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $60.00/Hr. Engineering Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$55.00/Hr. Field Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$45.00/Hr. Graphics/CADD Operator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$40.00/Hr. Clerical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35.00/Hr. Auto-CADD Work Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$30.00/Hr. Turner Construction Company Cost Estimating Services Estimators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $95.00/Hr. Gensler Agreement No 4382 Amendment No 6 September 4, 2002 l ..4 rl Attachment 1 Weidlinger Associates Special Structural Engineering Services Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $180.00/Hr. Senior Associates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$125.00/Hr. Associates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $120.00/Hr. Senior Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$105.00/Hr. Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $85.00/Hr. Designers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $78.00/Hr. Full-Time Resident Engineer/ Clerk of Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$80.00/Hr. CADD Operators/Drafters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$72.00/Hr. Word Processors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$50.00/Hr. O:VAgreements\Engineering\Gensler_Amendment#6 09-04-2002.wpd Gensler Agreement No 4382 Amendment No 6 September 4, 2002 1AS, MINUTE ORDER NO. APPROVING AMENDMENT#6 TO AGREEMENT #A4382 , WITH GENSLER FOR ARCHITECTURAL SERVICES, PROVIDING FOR ADDITIONAL DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES RELATED TO THE NORTHERLY TERMINAL ACCESS PARKING PROJECT AND ADDING A TASK 7 RELATED TO IMPROVEMENTS TO HOUSE EXPLOSIVE DETECTION EQUIPMENT; THE AMENDMENT RESULTS IN AN ADDITIONAL COST OF $81,980. I HEREBY CERTIFY that this Minute Order, approving Amendment #6 to Agreement #A4382, with Gensler for architectural services, providing for additional design and construction administration services related to the Northerly Terminal Access Parking Project and adding a Task 7 related to improvements to house explosive detection equipment; the Amendment results in an additional cost of$81,980,was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 4`" day of September 2002. PATRICIA A. SANDERS City Clerk 14