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Home My WebLink About9/18/2002 - STAFF REPORTS (21) DATE: September 18, 2002 TO: City Council 7l, FROM: Director of Public Works/City Engineers, ENGINEERING PLAN CHECKING RECOMMENDATION: It is recommended that City Council take the following actions: 1. Approve a Consultant Services Agreementwith Fomotor Engineering forengineering plan check services, in an amount not to exceed$100,000 per year, for an initial term of two years, with two one-year time extensions upon approval by the City Engineer, for a maximum term of four years; and 2. Approve a Consultant Services Agreementwith Engineering Resources of Southern California, Inc., for engineering plan check services, in an amount not to exceed $100,000 per year, for an initial term of two years,with two one-year time extensions upon approval by the City Engineer, for a maximum term of four years; and 3. Amend the Comprehensive Fee Schedule to revise the various fees associated with engineering plan check items as follows: Proposed Current Grading Plan Check Fee: Less than 15,000 sq.ft. $600.00 $594.50 Improvement Fee: Street $600.00 $594.50 Sewer $500.00 $487.50 Storm Drain $600.00 $594.50 Sign/Striping $500.00 $487.50 Signal/Lighting $600.00 $594.50 SUMMARY: The Engineering Department relied on the services of professional consulting firms to provide plan check services for street, sewer, grading, traffic signal and other various improvement plans, subdivision maps, and engineering reports. The current service agreements expire in October, requiring the selection of new or replacement consultants. As part of that selection process, the consultants proposed new, revised and current fees for performing engineering plan-checking. BACKGROUND. Overthe past four years,the Engineering Department has utilized the services of Fomotor Engineering and NRO Engineering to provide the City with engineering plan check services. The Engineering Department uses two different firms to provide engineering plan checking to ensure that the strict performance schedule is adhered to, and that plan check items are returned in a timely manner. The original term of the agreements with Fomotor Engineering and NRO Engineering was for two years, with two one-year extensions {� subsequently approved by City Council. The maximum length of these agreements has been achieved, and the Engineering Department prepared for the selection of new or replacement consultants for these required services. Engineering Plan Checking September 18, 2002 Page 2 Engineering Department staff prepared a Request for Proposals (RFP) for engineering plan check services, and distributed the RFP to over 50 various consulting firms throughout the southern California area. On June 21, 2002, the Department of Procurement and Contracting received proposals from the following firms: Engineering Resources of Southern California, Inc.; Hemet, CA Fomotor Engineering; Palm Springs, CA NRO Engineering, Palm Desert, CA Willdan; San Bernardino, CA An Evaluation Committee comprised of staff from the Engineering Department reviewed the proposals received, and conducted formal interviews with each of the consultants. Following review of the proposals and information learned during the interview process, the Evaluation Committee determined that Engineering Resources of Southern California, Inc., and Fomotor Engineering were the two firms that would best deliver the required professional engineering plan check services. The fees paid to the engineering plan check consultants are made available through engineering plan check fees paid by the development community. The Engineering Department requests that the current Comprehensive Fee Schedule be amended to revise these fees to reflect the new fees proposed by the selected consultants. Sufficient funds are available in account no. 001-4171-43270 (Contractual Plan Check). SUBMITTED: _ � 9 DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVED: DAVID H. READY City Manager ATTACHMENTS: 1. Minute Order (2) 2. Agreements (2) 3. Resolution REVIEWED BY DEPT.OF FINANCE, S 6j �0,4 oo'- S � Lq y i<< d y �°,0c r epn� rarer gf s^7�4, �dt d 505 051017 Melvyn Haber 900 W Stevens Rd Palm Springs, CA 92262 FORW RD 9�32i+.•::"36673 S}- 09f iGlb� FfAufFRLl TIME EP RTN TO TO SEND 9:J 14 RAMON RD F�AL_M £iPRTtlrS CA C';Z�R64-7333 ,�.. RE'f URN TO :-'W''NDLR >43` �k fir;, r Spy OS 1�dA r 2014 d C ago fakS11 r GI j IL 60610e�r#lzc f7H k+:,aS U �V7R( f �y S`'•r� LJ��D� wO Dr'Ln' S: MINUTE ORDER NO. APPROVING A CONSULTANT SERVICES AGREEMENT WITH FOMOTOR ENGINEERING, FOR ENGINEERING PLAN CHECK SERVICES, IN AN AMOUNT NOT TO EXCEED $100,000 PER YEAR, FORAN INITIALTERM OF TWO YEARS,WITH TWO ONE-YEAR TIME EXTENSIONS UPON APPROVAL BY THE CITY ENGINEER, FOR A MAXIMUM TERM OF FOUR YEARS I HEREBY CERTIFY that this Minute Order approving a Consultant Services Agreement with Fomotor Engineering, for engineering plan check services, in an amount not to exceed $100,000 per year, for an initial term of two years, with two one-year time extensions upon approval by the City Engineer, for a maximum term of four years, was approved by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 181" day of September, 2002. PATRICIA A. SANDERS City Clerk 195 MINUTE ORDER NO. APPROVING A CONSULTANT SERVICES AGREEMENT WITH ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC., FOR ENGINEERING PLAN CHECK SERVICES, IN AN AMOUNT NOT TO EXCEED $100,000 PER YEAR, FOR AN INITIAL TERM OF TWO YEARS, WITH TWO ONE-YEAR TIME EXTENSIONS UPON APPROVAL BY THE CITY ENGINEER, FOR A MAXIMUM TERM OF FOUR YEARS I HEREBY CERTIFY that this Minute Order approving a Consultant Services Agreement with Engineering Resources of Southern California, Inc., for engineering plan check services, in an amount not to exceed $100,000 per year, for an initial term of two years, with two one-year time extensions upon approval by the City Engineer, for a maximum term of four years, was approved by the City Council of the City of Palm Springs, California, in a meeting thereof held) on the 18`h day of September, 2002. PATRICIA A. SANDERS City Clerk 18 c� RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING RESOLUTION 20362, FOR ENGINEERING TO REVISE THE VARIOUS FEES ASSOCIATED WITH PLAN CHECK SERVICES. WHEREAS on June 5, 2002, the City Council adopted Resolution 20362; and WHEREAS Resolution 20362 is the City's Comprehensive Fee Schedule; and WHEREAS the City Council desires to amend the Comprehensive Fee Schedule in order to revise the various fees associated with Plan Check Services. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, that Resolution 20362, establishing the Comprehensive Fee Schedule, is hereby amended, by the following: ENGINEERING Proposed Current GRADING PLAN-CHECK Parcel Size Less than 15, 000 sq. ft. $600.00 $594.50 PLAN CHECK FEES FOR IMPROVEMENTS Improvement Fee Street $600.00 $594.50 Sewer $500.00 $487.50 Storm Drain $600.00 $594.50 Siign/Striping $500.00 $487.50 Signal/Lighting $600.00 $594.50 ADOPTED this day of 2002. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager b I