HomeMy WebLinkAbout10/2/2002 - STAFF REPORTS (4) DATE: October 2, 2002
TO: City Council
FROM: Executive Director-Airports
RATIFICATION OF EMERGENCY CONSTRUCTION CONTRACTS
RECOMMENDATION:
It is recommended that City Council ratify emergency construction contracts with
James E. Simon Co. and Chris W. Foster, Inc.forwork atthe Airport terminal building
related to the installation of Explosive Detection Systems.
SUMMARY:
This action would ratify emergency construction contracts authorized by the City
Manager for the Airport to meet the November 1, 2002, expected arrival of Explosive
Detection Equipment.
BACKGROUND:
The Aviation Transportation Security Act of 2001 mandates the installation of
Explosive Detection Systems (EDS) at all airports by December 31, 2002. At Palm
Springs, it is expected that EDS equipment will be arriving by November 1, 2002, for
installation. In jointly developing a plan for the EDS at the Airport, it has been
determined that three modifications to the building are necessary as follows: (also see
attached sketch)
1. Temporary platform over stairs in new ticket wing
2. Pop-out of glass storefront in front of terminal
3. Demolition and remodel of old dress shop
Section 7.04.040(3) Emergencies of the Municipal Code (The new
Procurement Ordinance) states:
Emergency Procurement for the Palm Springs International
Airport. The City Manager or his/her representative may
authorize the Director or the Director of Aviation, or his/her
representative, to make emergency procurement of supplies,
services or construction items regardless of the amount of the
expenditure when there exists a threat to public health,
welfare, security, or safety at the Palm Springs International
Airport, as determined by the Director of Aviation or his/her
representative and/or as defined by FAA Regulations or other
appropriate safety or regulatory guidelines."
Based on the above allowances and the mandates to protect public safety and
security of ATSA, Airport staff has negotiated two construction contracts for the
projects.
October 2, 200
Ratification of Emergency Construction Contracts
Page Two
A contract has been negotiated with Chris Foster for the platform project at a cost not
to exceed$20,000. A contract has been negotiated with James E. Simon, Co. for the
other two projects at an amount not to exceed $80,000.
A Resolution is attached which ratifies the City Manager's emergency contracting for
these two projects. Funds for this work are budgeted in Airport account 415-6400-
56051 Airport Development.
44--
ALLEN F. SMOO , AAE
Executive Director-Airports
APPROVED —
City Manager \ '
ATTACHMENTS:
1. Resolution
2. Sketch
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, RATIFYING THE EMERGENCY
CONSTRUCTION CONTRACTS WITH JAMES E. SIMON,
CO.AND CHRIS W. FOSTER, INC., BOTH FOR TERMINAL
BUILDING REMODEL WORK FOR IMPLEMENTATION OF
EXPLOSIVE DETECTION SYSTEMS.
WHEREAS the Aviation Transportation Security Act of 2001 (ATSA) was enacted by the
Federal Government and mandates the deployment of a Federal Security Force at airports;
and
WHEREAS ATSA mandated the installation of Explosive Detection Systems at all airports
by December31, 2002, and at Palm Springs equipment is expected to begin arriving by early
November; and
WHEREAS the implementation of the Explosive Detection Plan at the Airport requires small
remodels to the building, all which must be accomplished within the next month; and
WHEREAS Section 7.04040(3) of the Procurement Ordinance allows for emergency
contracting at the Airport to mitigate threats to public safety and security, and ATSA's
deadlines were established to do just that; and
WHEREAS staff has negotiated contracts with two local contracting firms to carry out this
emergency work, which have been approved by the City Manager under emergency
authority,
NOW THEREFORE BE IT RESOLVED that the City Council does hereby ratify the
emergency contracts for terminal building remodels as follows:
Contractor Project Price Up To
Chris W. Foster, Inc. Platform Project $20,000
James E. Simon, Co. Security Alcoves $80,000
ADOPTED this day of , 2002.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED &APPROVED AS TO FORM
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