The URL can be used to link to this page

Home My WebLink About10/2/2002 - STAFF REPORTS (9) Ij1 w DATE: October 2, 2002 TO: City Council FROM: Director of Public Works/City Engineer CITYWIDE TRAFFIC SIGNAL LOOP REPLACEMENT RECOMMENDATION: It is recommended that the City Council award contract to HMS Construction, Inc., in the amount of $47,906.00 for Bid Schedules A through C inclusive, for the Citywide Traffic Signal Loop Replacement Project, City Project 01-22. SUMMARY: Award of this contract will allow for the replacement of defective and inoperable traffic signal loop detectors at various intersections throughout the City. BACKGROUND: The Public Works Department oversees the maintenance of the City's traffic signal systems. The Department has investigated and found that some of the loop detectors at various intersections throughout the City are defective or inoperable. Most often, through use and age, these loop detectors deteriorate and break. If a loop detector becomes inoperable or defective, it does not automatically sense a vehicle as it approaches an intersection. This requires the signal to operate on fixed time operation, requiring longer traffic signal cycle lengths, and therefore, delays to the vehicles waiting at the signal. Replacing defective traffic signal loop detectors will allow the associated traffic signal to operate more efficiently, and reduce delay that vehicles may be currently experiencing. The traffic signal loop replacement specifications were written by City staff. The project consists of three Bid Schedules: Bid Schedule A represents replacement of traffic signal loops along Ramon Road; Bid Schedule B represents replacement of traffic signal loops along Sunrise Way;and Bid Schedule C represents replacement of traffic signal loops along Palm Canyon Drive. As this project had an estimated cost of less than $100,000 staff used the informal bidding procedures outlined in Section 7.03.030 of the Procurement and Contracting Code. At 2:00 P.M.on September 17,2002,the Department of Procurement and Contracting received bids from the following contractors: Contractor Bid Sch. A Bid Sch. B Bid Sch. C Total 1. HMS Construction, Inc.; $27,162.00 $9,234.00 $11,510.00 $47,906.00 San Marcos, CA 2. Traffic Loops Crackfilling, Inc.;$27,810.00 $9,270.00 $11,600.00 $48,680.00 Anaheim, CA 3. L.A. Signal, Inc.; $28,512.00 $9,504.00 $11,881.25 $49,897.25 City of Industry, CA 4. Global Road Sealing, Inc.; $29,430.00 $9,810.00 $13,175.00 $52,415.00 Westminster, CA 5. DBX, Inc.; $33,318.00 $11,106.00 $13,895.00 $58,319.00 Temecula, CA 9A Citywide Traffic Signal Loop Replacement October 2, 2002 Page 2 The Engineer's estimate was$33,750.00 for Bid Schedule A; $11,250.00 for Bid Schedule B; and $14,075.00 for Bid Schedule C,for a total estimate of$59,075.00. The low bidder is HMS Construction, Inc.,from San Marcos, California. The company is a corporation and its officers are: Michael High, President; James Levstik, Vice-President; and Ronald Schneider, Vice-President. Sufficient funds are available in account 133-4298-50203 (Signal Loop Repair). SUBMITTED: 06� DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVED: DAVID H. READY City Manager ATTACHMENTS: 1. Minute Order REVIEWED BY DEPT.OF FINANCE CITY OF PALM SPRINGS qj- NOTICE INVITING BIDS Citywide Traffic Signal Loop Replacement City Project No. 01 - 22 N-1 NOTICE IS HEREBY GIVEN that sealed bids for the Citywide Traffic Signal Loop Replacement Project will be received at the office of the Department of Procurement and Contracting of the City of Palm Springs, California, until 2 : 00 P.M. on September 17, 2002, at which time they will be opened and read aloud. N-2 DESCRIPTION OF THE WORK: The Work comprises the replacement of existing inductive loop detectors for traffic signal vehicle detection at various locations including saw cutting asphalt concrete pavement, installation of detector cable and associated equipment; installation of new conduit for detector lead-in cables (where required) ; and all appurtenant work. N-3 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lov st responsive, responsible bidder on the basis of the total sum of Bid Schedules A through C inclusive, and reject all other bids, as it may best serve the interest of the City. Bidders shall bid on all Bid Schedules. (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance. N-4 BID SECURITY: each bid shall be accompanied by a certified or cashier' s check or Bid Bond in the amount of 10 percent of the total sum of Bid Schedules A through C inclusive, payable to the City of Palm Springs . N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening. N-6 CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class A or C-10 Contractor license at the time of submitting bids . N-7 CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality where the work is to be performed. A copy of said wage rates is on file at the office of the City Engineer. The Contractor and any subcontractors shall pay not CITYWIDE TRAFFIC SIGNAL LOOP REPLACEMENT NOTICE INVITING BIDS CITY PROJECT 01-22 PAGE 1 8/21102 less than said specified rates and shall post a copy of said wage rates at the project site. N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code. N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . (b) Complete sets of said Contract Documents may be purchased at $20 . 00 dollars per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . No refund will be made of any charges for sets of Contract Documents . (c) An additional fee of $15. 00 will be charged for sets of documents sent by mail. N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Director of Procurement and Contracting at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . " followed by the title of the Project and the date and hour of opening Bids. The certified or cashier' s check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDEcR� OF THE CITY OF PALM SPRINGS Date o�QZj/��G/62 By �//ell— David J. Barakian, PE Director of Public Works / City Engineer CITYWIDE TRAFFIC SIGNAL LOOP REPLACEMENT NOTICE INVITING BIDS CITY PROJECT 01-22 PAGE 2 8/21/02 MINUTE ORDER NO. AWARDING CONTRACTTO HMS CONSTRUCTION, INC., IN THE AMOUNT OF$47,906.00 FOR BID SCHEDULES A THROUGH C INCLUSIVE, FOR THE CITYWIDE TRAFFIC SIGNAL LOOP REPLACEMENT PROJECT,CITY PROJECT 01-22 I HEREBY CERTIFY that this Minute Order, awarding contract to HMS Construction, Inc., in the amount of$47,906.00 for Bid Schedules A through C inclusive,for the Citywide Traffic Signal Loop Replacement Project, City Project 01-22, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 2nd day of October, 2002. PATRICIA A. SANDERS City Clerk R �