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HomeMy WebLinkAbout10/16/2002 - STAFF REPORTS (13) DATE: October 16, 2002 TO: City Council FROM: Director of Planning and Zoning PLANNED DEVELOPMENT DISTRICT 231 —CONTRACT SERVICES AGREEMENT FOR PROCESSING AN APPLICATION, INCLUDING ENVIRONMENTAL ASSESSMENT, FOR A PLANNED DEVELOPMENT DISTRICT 231, ALSO KNOWN AS PALM SPRINGS CLASSIC, AND ASSOCIATED TENTATIVE TRACT MAP, FOR A RESORT GOLF DEVELOPMENT, LOCATED ON THE EAST SIDE OF GENE AUTRY TRAIL SOUTH OF VISTA CHINO. RECOMMENDATION: That the City Council approve the attached Minute Order approving the Contract Service Agreement with The Keith Companies to process an application, including preparation of an environmental assessment, for a Planned Development District 231, also known as Palm Springs Classic, and an associated tract map. SUMMARY: If approved, The Keith Companies will process the application for a revision to the Planned Development and Tentative Map. This will include preparation of all required environmental analyses. The property consists of 348 acres. The project is comprised of a golf course, resort hotel including restaurants, meeting and banquet areas, pool and spa areas, retail and office areas in a resort village setting. The resort village will also include vacation ownership units, condominiums and apartments. Additionally, residential units are proposed for a separate residential golf village. Planning staff recommends using The Keith Companies because this firm has extensive experience in land use planning and environmental analysis. Additionally, the project manager for The Keith Companies prepared the Final Environmental Impact Report for the Palm Springs Class project. All costs will be paid by the applicant Palm Spring Leisure Properties, LLC. The City AdminisY,rative fee is 12% of the contract amount. Director of tanning and Zoning City Manager Attachment: Minute Order Exhibit A -- Scope of Services City of Palm Springs PALM SPRINGS CLASSII JWIRONMENTAL ASSESSMENT EXHIBIT "A" The Keith Companies,Palm Desert Division(TKC) SCOPE OF SERVICES 1. Overview The proposed project is similar to the Palm Springs Classic Planned Development District in terms of intensity of land use but that the location and types of land uses have been altered somewhat from the original plan(PDD 231). The proposed project would include revisions to the existing entitlements, including the adopted PDD 231 and associated Tentative Tract Map. The revised development entitlements will be consistent with the City of Palm Springs General Plan and Zoning Ordinance. Revisions to the Tentative Map will reflect the changes to the overall land development, including grading, roads, drainage, and landscaping. The City's discretionary approval of these documents will create a consistent set of City policies and regulations and establish the necessary framework for subsequent construction and occupancy permitting. The City is requesting that TKC provide planning consulting services including preparation of an Environmental Assessment for the project. The analysis will be tiered- off of the Certified Palm Springs Classic Final Environmental Impact Report (1994) and supporting technical studies, as well as the Palm Springs General Plan Environmental Impact Report(1992). TKC will be responsible for contracting and managing the project sub-consultant team, consisting of biologist(Jim Cornett),traffic/air/noise consultant (Endo Engineering)to prepare updated Biology, Traffic,Noise & Air Quality analysis for inclusion in the Environmental Assessment based upon their previous studies. Along with these consultants, it is assumed that the applicants design team will work at TKC's direction to facilitate the project. The developers design team will provide items like hydrology analysis, and infrastructure analysis, and descriptive information necessary to clearly describe the proposed action. It is further understood that the developers design team will work with TKC to develop mitigation strategies as determined necessary. TKC will serve as supporting staff to the City of Palm Springs (Lead Agency), by managing the project, coordinating with sub-consultants, and preparing the associated Mitigation Monitoring Plan, Resolutions, and Staff Reports. These documents are required for the Public Hearing process and are scheduled to be prepared to be available for the hearings. It is critical that the applicant commit to prompt request for information on the proposed project and its operation to facilitate analysis and to meet the very tight time frames the City is requesting. A previous version of this project on the same site was the subject of the Palm Springs Classic Environmental Impact Report (1994), and the broad impacts of development in the area are addressed in the City's General Plan Enviromnental hrrpact Report (1992). In The Keith Companies I City of Palm Springs PALM SPRINGS CLASSh kNWRONMENTAL ASSESSMENT its decision to require an Environmental Assessment for the revised Planned Development District,the City has anticipated that, due to the similar intensity of land use, the impacts of the revised project will be similar to or less than the impacts identified in the previous reports. Determinations made by the City with respect to significant impacts and feasible mitigation in the previous reports and related resolutions will be presumed to apply to similar impacts of the revised project. II. Scone of Services A. Environmental Assessment Hydrology/Flood Control TKC will work with the applicants consultant who will prepare an updated analysis of the project's hydrological impacts in accordance with Riverside County Flood Control standards based upon the revised project description(especially the drainage plan) and site plan. TKC will then draft an Environmental Assessment section, which analyzes the proposed project's drainage plan.and identifies significant adverse impacts and mitigation measures required to address the impacts. Water Quality TKC will utilize data based upon the prior technical analysis prepared for the original project, the City of Palm Springs General Plan Environmental Impact Report, the Palm Springs Classic Environmental Impact Report, and project description materials provided by the applicant's consultants (especially the pesticide management plan). These resources will be used to document the project areas existing surface water and groundwater quality conditions, and to determine project related impacts. Impacts identified as significant will be addressed with mitigation measures. Geology, Soil, Erosion Seismic Safety TKC will utilize data based upon the prior technical analysis undertaken by the project geologist, the City of Palm Springs General Plan Environmental Impact Report and the Palm Springs Classic Environmental Impact Report. The project geologist will prepare and letter of update to his prior report that analyzes the revised project for impacts related to geotechnical considerations on the project site. Based on this input, an impact analysis will be provided which identifies any significant adverse impacts which may occur as a result of project implementation, and mitigation measures will be developed to address identified impacts. Biology TKC will review existing previously prepared biology studies and work with the The Keith Companies 2 843, City of Palm Springs PALM SPRINGS CLASSIa ENVIRONMENTAL ASSESSMENT biological consultant to provide an Environmental Assessment section which analyzes the proposed project, identifies significant adverse impacts and proposes mitigation measures required to address the impacts. TKC will supervise, coordinate and scope the work of the biological consultant, who will provide an updated analysis based upon the prior technical study, including any available recent biological reports prepared for the general area, and project description materials provided by the applicant. The biologist will also conduct a record search for any new sensitive biological resources which are listed on the California Natural Diversity Data Base and will conduct field surveys, as needed, to determine new impacts and new distributions or occurrences of the vascular flora nd vertebrate fauna of the site. . The Biological consultant will consult with California Department of Fish and Game and U.S. Fish and Wildlife Service to document new biological concerns and collect information as relevant to the site. Cultural/Historical TKC will base the cultural analysis on the previous technical report prepared for the Palm Springs Classic EIR. The proposed project will then be analyzed for impacts related to cultural considerations of the project site. Impacts and concerns will be identified, and mitigation will be provided as necessary. Traffic and Circulation TKC will be responsible for contracting and working with the project traffic consultant (Endo Engineering)to prepare an updated analysis of the project's traffic impacts based upon the revised project description and site plan. A new trip generation forecast will be made and compared to the approved Palm Springs Classic project's trip generation forecast so that expected increases or decreases in traffic impacts can be discussed including an identification of significant differences in impacts at the key intersections. The internal circulation concept will be evaluated for consistency with City standards as well as approved traffic/engineering practices. An Environmental Assessment section will be prepared based upon the revised study and technical data. Potential impacts identified will be discussed and mitigation measures will be developed to mitigate potentially significant impacts. Air Qualit TKC will work with the project air quality consultant(Endo Engineering)to prepare an updated analysis of the project's air quality impacts based upon the revised project description and site plan. TKC will review the Palm Springs Classic Environmental Impact Report and discuss project impacts proportionally in comparison to the original project's impacts. Mitigation measures will be based upon the prior study and the City of Palm Springs General Plan Environmental Impact Report. An Environmental The Keith Companies 3 Cif of Palm Springs PALM SPRINGS CLASSIL,iNVIRONMENTAL ASSESSMENT Assessment section documenting project impacts and required mitigation for air quality will be prepared. Noise TKC will be responsible for contracting and working with the project noise consultant (Endo Engineering)to prepare an updated analysis of the project's noise impacts based upon the revised project description and site plan. The existing noise environment will be updated to account for any new noise sources, or increases/decreases in average daily traffic volumes, which have occurred since the original plan. TKC will review the Palm Springs Classic Plan to the revised project and provide a discussion of the relative increase/decrease in noise levels on a general basis. An Environmental Assessment section will be prepared which documents project noise impacts relative to the previously evaluated project and mitigation measures will be provided for impacts identified as significant. Visual Aesthetics Utilizing data from existing reports such as the Palm Springs Classic Environmental Impact Report, City of Palm Springs General Plan Environmental Impact Report, and project description materials provided by the applicant's consultants (especially bulking characteristics), TKC will analyze the proposed project for impacts related to uses proposed on the site. A qualitative impact analysis will be provided which identifies significant adverse impact and mitigation measures required to address the impacts. Jobs/Housine Utilizing data from the State Department of Finance, including existing reports such as the Palm Springs Classic Environmental Impact Report, City of Palm Springs General Plan Environmental Impact Report, and project description materials provided by the applicant's consultants (especially descriptions of proposed uses grid employees required), TKC will analyze the proposed project for impacts related to proposed uses. An impact analysis will be provided which identifies significant adverse impacts and mitigation measures required to address the impacts. Risk of Upset Utilizing data from existing reports such as the Palm Springs Classic Environmental Impact Report, City of Palm Springs General Plan Environmental Impact Report, and project description materials provided by the applicant's consultants (especially descriptions of proposed uses and circulation plan), TKC will analyze the proposed project for impacts related to natural disasters, hazardous spills, gas leaks, and fire. An impact analysis will be provided which identifies significant adverse impacts and The Iteith Companies 4 �a City of Palm Springs ' PALM SPRINGS CLASSIC-jNVMONMENTAL ASSESSMENT mitigation measures required to address the impacts. Public Utilities Utilizing data from existing reports such as the Palm Springs Classic Environmental Impact Report, City of Palm Springs General Plan Environmental Impact Report, and project description materials (including public utilities analysis), provided by the applicant's consultants, TKC summarize estimates of the consumption of electricity, natural gas,telephone, cable and water and generation of sewage effluent. TKC will prepare a discussion of project impacts related to each of the utilities and provide mitigation measures to reduce, avoid or eliminate impacts identified as significant. In coordination with the project description materials provided by the project engineer, TKC will contact the Desert Water Agency and obtain their input regarding the requirements for a new water delivery system needed to serve the project. Public Services Utilizing data from existing reports such as the Palm Springs Classic Environmental Impact Report, City of Palm Springs General Plan Environmental Impact Report, and project description materials provided by the applicant's consultants, TKC will estimate the project demands created on schools, libraries,parks, hospitals, fire and police services. Impacts identified as significant will he addressed with mitigation measures developed by TKC. R. Environmental Assessment Mitigation Monitoring Program TKC will prepare, with the cooperation of City staff and the project applicant, a Mitigation Monitoring Program which summarizes state requirements concerning the program, and identifies the mitigation measure, implementation method, and compliance record(i.e.,timing) for each mitigation measure identified sequentially in the Environmental Assessment. Each mitigation measure will be fully identified. Implementation will include identification of persons responsible, permits and/or materials required, and contacts required with pertinent agencies. The compliance record will identify when,throughout the entitlement and construction processes, and during the life of the project, the identified mitigation must be implemented,the monitoring agency(s) and the mechanism for evaluation, and the date of completion. This task includes attendance at one three-hour meeting with City staff. A maximum of 85 hours has been allocated to this task. C. Public Hearing Material Staff Report TKC will draft Planning Commission and City Council Staff Reports for the Environmental Assessment and Planned Development District and Tentative Map for the The Keith Companies 5 r City of Palm Springs 1 PALM SPRINGS CLASS'L ENVIRONMENTAL ASSESSMENT project. The Planning Commission Staff Report(s)will include discussion sections on project background,project description, identification of major issues, additional permits, General Plan consistency, environmental review, and summary. The City Council Staff Report will include the Planning Commission Staff Report, along with identification of Planning Commission recommendations (i.e., approval, disapproval), Planning Commission action and issues raised during the Planning Commission hearing. Resolution of Approval TKC will prepare Resolutions of Approval utilizing standard City formats for the Planning Commission and City Council adopting the Environmental Assessment, the. PDD, Tentative Map, and the Mitigation Monitoring Program for the project. The Resolutions will include a brief description of the project, identification of facts consistent with resolution format, a listing of City Council findings, any conditions of approval identified through Department Review through the City's development review process and the resolution. Printing TKC will provide the following products (deliverables): 0 50 copies of the Environmental Assessment. 0 One original of the Staff Reports with Resolutions. 0 One original of the Mitigation Monitoring Program for the PDD. Draft documents shall be made available to City staff for review and comment prior to preparation of the deliverables. Meetings TKC will attend and take part in four(4)public hearings and four(4) study sessions for the project(5 hours each). Each sub-consultant will attend a maximum of two meetings. D. Proiect Management It is assumed that TKC will spend 10 hours a week attending to general management, consisting of fielding public and agency correspondence, coordinating sub-consultant efforts, organizing, scoping up to two design team meetings, up to two Planning Commission Meetings, and up to two City Council Meetings. It is assumed that up to 24 horns will be required to review application material for completeness. TKC will also serve as supporting staff to the City of Palm Springs (Lead Agency), by drafting public hearing materials including: public notices, staff reports, mitigation monitoring programs, and resolutions. The Keith Companies 6 City of Palm Springs j PALM SPRINGS CLASSIC,ENVIRONMENTAL ASSESSMENT EXHIBIT`B" SPECIAL REQUIREMENTS 1. Section 5.1. applies to the Contractor "The Keith Companies" and does not apply to any subcontractors that"The Keith Companies"may utilize. 2. The Contract Officer agrees to delete the last sentence of Section 5.1. (a) 3. The Contract Officer agrees to reduce to cancellation notice from 30 days to 10 days in Section 5.1 (d) 4. The Contract Officer agrees to waive the performance bond as per Section 5.3. 5. The Contract Officer agrees to waive Liquidated damages as per Section 7.7. The I{eith Companies 7 City of Palm Springs .1 PALM SPRINGS CLASSIC ENVIRONMENTAL ASSESSMENT EXHIBIT "C" SCHEDULE OF COMPENSATION A PAYMENT OF $8000 SHALL BE MADE UPON THE EXECUTION OF THE CONTRACT. All other payments shall be made on a monthly basis. Each month,the Consultant shall submit a detailed invoice noting all tasks completed and the percentage of the project complete. All bills shall be paid within 30 days of receipt. The budgeted funds, as noted in Exhibit C, may be shifted from one task to another provided that the total payments shall not exceed the contract sum and with approval of the Contract Officer. The Contract Officer may also determine if contingency funds should be utilized. The Keith Cmnpanies 8 • i City of Palm Springs PALM SPRINGS CLASSI ENVIRONMENTAL ASSESSMENT CODABUDGET ENVIRONMENTAL ASSESSMENT Item Hours Rate Amount Project Description 26.0 $115.00 $2,890.00 G.P Land Use/Zoning: 10.0 $115.00 $1,150.00 Groundwater Quality 6.0 $115.00 $690.00 Surface Water Quality 6.0 $115.00 $690.00 Geology&Soil Erosion 10.0 $115.00 $1,150.00 Biology 20.0 $115.00 $2,300.00 Cultural&Historical Resources 6.0 $115.00 $690.00 Traffic&Circulation 10.0 $115.00 $1,150.00 Air Quality 6.0 $115.00 $690.00 Noise 8.0 $115.00 $920.00 Visual Aesthetics(field visits) 8.0 $115.00 $920.00 4.0 60.00 $240.00 Utilities 30.0 $115.00 $3,450.00 Public Services 30.0 $115.00 $3,450.00 Graphics 40.0 $60.00 $2,400.00 QualityReview/Edits 20.0 1 $122.00 . $2,440.00 Subtotal*** $25,320.00 MEETINGS Item Hours Rate Amount Four(4)Public Hearings -Principal 20.0 $122.00 $2,440.00 -Principal Planner 9.0 $115.00 $920.00 Four(4) Study Sessions -Principal 20.0 $122.00 $2,440.00 -Project Planner 8.0 $115.00 $920.00 Subconsultant(2 meetings)* ---- ---- $2,224.00 The Keith Companies 9 City of Palm Springs PALM SPRINGS CLASSIC,ENVIRONMENTAL ASSESSMENT Subtotal $8,944.00 PROJECT MANAGEMENT Item Hours Rate Amount Weekly Management** 200.0 $122.00 $24,400.00 Coordinate Application as Complete 40.0 $122.00 $4,880.00 Staff Report(s)Preparation 40.0 $122.00 $4,880.00 Mitigation Monitoring Program 85.0 $122.00 $10,370.00 Resolution Preparation 12.0 $122.00 $1,464.00 Subtotal $45,994.00 TECHNICAL SUPPORT Item Amount Endo Engineering-Air,Traffic, and Noise Analysis $24,750.00 JWC Ecological Consultants -Biological Analysis $2,948.00 Subtotal $27,698.00 EXPENSES Item Amount Printing: 50 Copies Environmental Assessment $2,500.00 Reimbursable budget $2,000.00 Subtotal $4,500.00 TOTAL $112,456.00 *Meeting costs of subconsultants(upon request of the City)will be: The Keith Companies 10 City of Palm Springs PALM SPRINGS CLASSIL ENVIRONMENTAL ASSESSMENT -Endo Engineering($600.00/meeting)x(2 meetings)_$1,200.00 -James Cornett($512.00/meeting)x(2 meetings)=$1024.00 ** Budget for general management, consisting of fielding phone calls, coordinating subconsultant efforts, organizing team meetings, and administration duties. ft is assumed that general management will require 10 hours/week of staff time for 20 weeks. ***Response to comments on the EA will be taken from the contingency account,based upon contract officer authorization A contingency is to be provided and held in reserve should the work scope required expansion or additional sub-consultants be determined necessary. The contingency to be held in reserve until work scope is authorized by the client. CONTINGENCY Item Amount Contingency $20,000.00 Subtotal $20,000.00 The Keith Company Schedule of Fees Compensation for work performed on a time and material basis will be computed as follows: CIVIL ENGINEERING SERVICES and MAPPING SERVICES HOURLY RATE President $130.00 Vice President 125.00 Director 122.00 Sr.Project Manager 120.00 Sr. Project Engineer,Mapping Supervisor,Project Manager 105.00 Sr.Project Surveyor 103.00 Sr.Project Designer,Assistant Project Manager,Project Surveyor 98.00 Project Engineer,Project Designer, Sr. Survey Analyst 95.00 Sr. Design Engineer, St.Designer 92.00 Survey Analyst 90.00 Design Engineer,Designer 88.00 Design Technician 82.00 Assistant Engineer, Sr. CADD Technician 80.00 CADD Technician,Processing Manager 75.00 Jr. Engineer,Jr. Survey Analyst,Research/Processing Coordinator 70.00 Jr. CADD Technician 65.00 Project Coordinator 60.00 Engineering/Survey Aide, Office Work 50.00 PLANNING SERVICES Vice President Planning $125.00 Director of Planning 122.00 Principal Planner 115.00 Senior Planner 110.00 Project Planner 95.00 The Keith Companies 11 L Cif of Palm Springs PALM SPRINGS CLASSIl ENVIRONMENTAL ASSESSMENT Planner 90.00 Graphic Designer,Assistant Planner 75.00 Planning Technician 60.00 FIELD SURVEY Director of Surveying $122.00 Supervisor 105.00 Field Coordinator 90.00 Survey Technician 75.00 Three Person Crew 185.00 Three person GPS Crew 210.00 Two Person Crew 165.00 Two Person GPS Crew 185.00 One Person Crew 135.00 One Person GPS Crew 155.00 SPECIAL SERVICES Consultation Re: Litigation $300.00 Director of Computer Services $139.00 MISCELLANEOUS FE ES The following services are billed at our cost plus 10%: ➢ Subcontracted Services ➢ Map check fees or filing fee advanced by us. ➢ Transportation, meals, lodging, for overnight travel and incidental travel expenses. ➢ Commercial delivery services,including Federal Express,Express Mail,Messenger Services ➢ Excessive long distance telephone calls,telegrams,and other costs directly applicable to the project. ➢ Plotting and blueprint services and printing (the customer is encouraged to arrange for printing, other than prints or plots on our blueprint machine and plotters, to be contracted directly with an outside blueprint company acceptable to us). MILEAGE $0.3651 Mile NOTE:EEO obligations of Exec Order 11246 and 41 CFR Parts 60-1.4, 60-741.5 are incorporated in non-exempt Us Government contracts/subcontracts. EXHIBIT "D" SCHEDULE OF PERFORMANCE The Keith Companies 12 MINUTE ORDER APPROVING A CONTRACT SERVICES AGREEMENT FOR PROCESSING AN APPLICATION,INCLUDING ENVIRONMENTAL ASSESSMENT, FOR A PLANNED DEVELOPMENT DISTRICT 231, ALSO KNOWN AS PALM SPRINGS CLASSIC, AND ASSOCIATED TENTATIVE TRACT MAP, FORA RESORTGOLF DEVELOPMENT, LOCATED ON THE EAST SIDE OF GENE AUTRY TRAIL SOUTH OF VISTA CHINO. I HEREBY CERTIFY that this Minute Order,approving a contract services agreement for processing an application,including environmental assessment,fora Planned Development District231,also known as Palm Springs Classic, and associated tentative tract map,for a resort golf development, located on the east side of Gene Autry Trail south of Vista Chino. TRISHA SANDERS City Clerk