The URL can be used to link to this page

Home My WebLink About11/6/2002 - STAFF REPORTS (6) DATE: November 6, 2002 TO: City Council FROM: Executive Director—Airports GENSLER ARCHITECTURAL SERVICES AMENDMENT#"7—AIRPORT RECOMMENDATION: It is recommended that City Council approve Amendment#6 to Architectural Services Agreement #4382 with Gensler for Airport Security related tenant improvement projects. SUMMARY: This action will allow for the design of permanent tenant improvements for the Transportation Security Administration (TSA). BACKGROUND: The Aviation Transportation Security Act of 2001 mandated the federalization of airport security and resulted in the placement of a Federal Security Director and his team at our airport. The airport has made temporary office space provisions, trailers, for the TSA. The Airport has available undeveloped tenant space under the Sonny Bono Concourse that is a desirable long-term location for TSA offices. First, the attached Amendment (Section 1) adds $20,000 to the existing time and materials work item related to the temporary offices for TSA (note: new total is now $40,000). Secondly, the attached Amendment will allocate $78,000, on a time and materials basis, for the architectural services, through construction, for the TSA office improvements. These costs will be recovered through a long-term lease of the space to TSA. Amendment#6 adds a total of$118,000 to the Genslercontract for security related design projects. The Airport Commission will review this issue on the 11/6/02 agenda. Funds are available in Airport account 415-6400-56053 Security Improvements. (11 00111,0� Al- N F. SMOOT, A!�E Executive Director—Airports 2� APPROVED � ,- �� J City Manager �— ATTACHMENTS: REVIEWED BY DEPT. OF FINANCE 1. Minute Order 2. Amendment#6 AMENDMENT NO. 7 AGREEMENT NO. 4382 - ARCHITECTURAL SERVICES THIS SIXTH AMENDMENT to Agreement No. 4382 for contract services, (herein "Agreement') made and entered into on the day of , 2002, by and between the CITY OF PALM SPRINGS (herein "City") and GENSLER (herein "ARCHITECT') is hereby amended effective November 6, 2002, as follows: Section 1 Exhibit "C" Schedule of Compensation for Task 7, as stated in Amendment #6, is hereby amended by replacing the following Task 7: 1. Task 7 shall be developed based on Time and Materials with total costs not to exceed $40,000.00.Actual compensation shall be based on hours worked times the hourly rate (see Attachment 1), but not exceeding the $40,000.00. Architect shall submit invoices for the actual time worked for reimbursement. Section 2 Exhibit "A" Scope of Services is hereby amended by adding the following work Task and associated sub-task items: 1. Task 8 - Design Development and Construction Administration for Tenant Improvements related to aviation security. Sub-task a: Programming and concept design, including survey of the existing area designated for development and verification of existing utilities. DELIVERABLES: Based on one (1) on site meeting with the City and the tenant, one (1) conceptual design, in 11" x 17" format. Sub-task b: Design development, based on the approved program the design development package will be provided. The package will include preliminary floor plan, reflected ceiling plan, mechanical, electrical and plumbing plans, structural plans, as required, interior/exterior elevation(s), fire sprinkler layout; a review of square footage calculations; outline of specifications. DELIVERABLES: Based on one (1) on site meeting with the City and the tenant, respective drawings will be issued for approval. Sub-task c: Construction documents, based on the design development documents the construction/bidding documents will be prepared, including construction discipline coordination, coordination of owner and tenant supplied data, material research, preparation of a project manual, attendance at one (1) on site progress meeting, coordination with City permitting agencies to develop a permitting strategy, submission of drawings for approval by the City of Palm Springs, Department of Building & Safety, incorporation of plan check corrections and preparation of a construction cost estimate. AgiErcinrniPJba387_ Arnendmenttt7 � /��NuvembcrC, 200'1 Sub-task d: Issuance of bid documents, based on the design and permit drawings, bidding packages will be issued in cooperation with the City, bidding questions will be answered, bidding alternates and substitutions will be analyzed and, as required, bidding addendums and/or clarifications will be issued. Sub-task e: Construction administration by the Architect and associated sub-consultants will complete four (4) on site visits during construction; necessary responses to Requests for Information (RFI)and/or clarifications will be issued, necessary review of project submittals will be performed and project closeout will be completed. Section 2 Exhibit "C" Schedule of Compensation, is amended by adding the following: 1. Task 8 shall be developed based on Time and Materials with total costs not to exceed $78,000.00. Actual compensation shall be based on hours worked times the hourly rate (see Attachment 1), but not exceeding the $78,000.00. Architect shall submit invoices for the actual time worked for reimbursement. Section 3 Exhibit "D" Schedule of Performance, is amended by adding the following: 1 . Task 8 - Preparation of construction documents shall be completed within 60 days after issuance of a Notice to Proceed by the City. N\Agreements\Engineering\Gensler\Gensler_Amendment#7 11-06-2002.wpd rs!o Agrocmen'. No 43V Amendment#7 November 6 :iOW IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CITY OF PALM SPRINGS ATTEST, a municipal corporation By. By: City Clerk City Manager APPROVED AS TO FORM: By: City Attorney CONTRACTOR: Check one:_Individual_Partnership_Corporation Corporations require two notarized signatures One from each of the following: A. Chairman of Board, President,or any Vice President:AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer). By: By: Signature (notarized) Signature (notarized) Name Name: Title: Title: State of State of County of )ss County of Iss On___beforeme, On before me, , personally appeared personally appeared personally known to me (or proved to me on the basis of personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within Instrument and acknowledged is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/theirsignature(s) authorized capacity(ies),and that by his/her/theirsignature(s) on the instrument the person(s), or the entity upon behalf of on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. which the person(s) acted, executed the instrument. WITNESS my hand and official seal. WITNESS my hand and official seal. Notary Signature: Notary Signature: Notary Seal: Notary Seal: ATTACHMENT PALM SPRINGS INTERNATIONAL AIRPORT CONSULTANT HOURLY BILLING RATES March 12, 2002 Note: Hourly rates are subject to annual increases Gensler ' Architectural Services Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $130.00 - 150.00/Hr. Senior Associates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $103.00 - 114.00/Hr. Associates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $90.00 — 102.00/Hr. Designers / Engineers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00 — 89.00/Hr. Draftspersons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $56.00 — 69.00/Hr. Brandow & Johnston Associates Structural Engineering Services Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $170.00/Hr. Associate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $130.00 - 140.00/Hr. Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $108.00 — 125.00/Hr. Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $68.00 — 95.00/Hr. Drafter/Technical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45.00 — 97.50/Hr. Clerical/Administrative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $68.25/Hr. VSA Airports Civil Engineers & Constructors Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $95.00/Hr. Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $80.00/Hr. Senior Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00/Hr. Project Engineer/Construction Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $70.00/Hr. Project Planner/Associate Construction Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $60.00/Hr. Engineering Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $55.00/Hr. Field Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45.00/Hr. Graphics/CADD Operator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $40.00/Hr. Clerical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35.00/Hr. Auto-CADD Work Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $30.00/Hr. Turner Construction Company Cost Estimating Services Estimators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $95.00/Hr. ,3 1 s"01* MINUTE ORDER# APPROVING AMENDMENT #7 TO ARCHITECTURAL SERVICES AGREEMENT #4382 WITH GENSLER FOR SECURITY RELATED TENANT IMPROVEMENT DESIGN WORK. 4 I HEREBY CERTIFY that this Minute Order, approving Amendment #7 to Architectural Services Agreement #4382 with Gensler for security related tenant improvement design work, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 61h day of November 2002. PATRICIA A. SANDERS City Clerk 33