HomeMy WebLinkAbout11/6/2002 - STAFF REPORTS (9) DATE: November 6, 2002
TO: City Council
FROM: Director of Planning and Zoning
REQUEST FOR PROPOSALS FOR CITY-WIDE HISTORIC RESOURCES SURVEY.
RECOMMENDATION
That the City Council approve the attached Request for Proposal (RFP) for a city-wide historic
resources survey.
SUMMARY
The RFP was last reviewed and approved by the Historic Site Preservation Board at their
September 10, 2002 meeting. Prior to the meeting, the RFP was reviewed by the City Attorney,
Director of Procurement, Palm Springs Modern Committee, and a representative from the State
Historic Preservation Office (SHPO).
BACKGROUND
The city-wide historic resources survey is a condition of approval for Case 5.0827, an application
by Lundin Development Company fora commercial development at the northwest corner of Ramon
Road and Sunrise Way. Lundin Development Company is required to deposit $50,000 for the
purposes of preparing the survey at the time of building permit issuance. As part of the condition,
the RFP shall include input from the Palm Springs Modern Committee and the Historic Site
Preservation Board and subsequently be approved by the City Council.
The RFP calls for proposals from architectural historians who meet or exceed the Secretary of the
Interior's minimum qualifications and all work shall conform to the Secretary of the Interior's
Standards for Preservation Planning, Identifications, Evaluation, and Registration. The survey will
be conducted using SHPO Forms 523A (Primary Record) and 523B (Building, Structure, Object
Record).
The Primary Record allows the consultant to collect basic information about a historic property
including a description of the resource and its major elements including design, materials,
condition, and alterations. The Building, Structure, and Object Record goes into more detail and
includes items such as other related features, a construction history, and a statement of
significance to analyze the integrity of the resource. A survey of 200 properties will be performed
using Form A with a further 50 properties surveyed with greater detail using Form B. Depending
on budget constraints, the consultant may propose to survey more properties using Form B if
needed. Properties surveyed using Form B could potentially be available for listing on the
California or National Register.
The total project budget shall not exceed $50,000 and staff proposes a payment schedule based
upon presentation of deliverables.
The final historic resources survey report will be presented to Council for approval and also
submitted to the State Historic Preservation Office.
Director af Planning and Zoning
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City Manager
ATTACHMENTS
1. Request for Proposal
2. SHPO Form 523A
3. SHPO Form 523B
4. Minute Order
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Request for Proposals
Palm Springs City-wide Historic Resources Survey
PROJECT PARAMETERS:
The survey shall be completed within 6 months.
The RFP review board will have members of the Historic Site Preservation Board(HSPB)and other
community members involved.
State Historic Preservation Office forms DPR 523A and 523B shall be utilized for the survey.
SCOPE OF WORK:
The City of Palm Springs requests proposals from Architectural Historians who meet or exceed the
Secretary of the Interior's minimum qualifications and are interested in conducting a city-wide
historic resource survey.
At least 200 historical resources will be formally surveyed with recommendations for subsequent
surveys of remaining resources beyond 200, The 200 properties surveyed shall not include those
properties already listed as City of Palm Springs Class One Historic Sites.
The consultant will conduct a field survey of historic resources 45 years or older within the City of
Palm Springs. All project work shall conform to the Secretary of the Interior's Standards for
Preservation Planning, Identification,Evaluation,and Registration,following guidelines established
in National Register Bulletin 24 (Guidelines for Local Surveys: A Basis for Preparation Planning).
Surveys shall be conducted utilizing California State Historic Preservation Office (SHPO) DPR
523A and 523B forms.
The consultant shall perform a survey of 200 properties with Form A and on 50 properties with
Form B and will provide one original and one photocopy of each form produced, with appropriate
maps and photographs,to the City of Palm Springs within the contract period. The Consultant may
propose a higher number of properties surveyed with Form B, depending on budget constraints.
As part of the 200 properties surveyed, the Consultant should also identify significant buildings
under 50 years of age with the National Register status code of"5SV.
1 iO A3
Post Office Box 2743 0 Palm Springs, California 92263-2743
Properties recorded at the intensive level should include evaluations based on National Register
and/or California Register criteria, using the appropriate National Register status code. Properties
recorded at the reconnaissance level do not have the required level of information necessary to be
evaluated for National Register/California Register eligibility, and shall be given a status code of
"T' for"unevaluated".
The required maps include USGS topographical maps or City parcel maps marked with the location
of all historic properties and keyed to surveyforms. Photographs submitted should be either black
and white contact prints, colour photos, or scanned images with at least 400-600 dsi as a substitute
for original photos attached to the survey forms. Photographs should be conformance with item
P5. Photograph in Instructions for Recording Historical Resources. The resource number from any
previous surveys and the present survey should be cross-referenced.
The results of the survey should be provided in a final survey report documenting:
1. Objectives
2. Area surveyed
3. Research design or statement of objectives
4. Methodology
5. Results
Recommendations forfuture preservation activityand future National Register nominations and an
analysis of survey results should be included in the "Results" section. The survey should also be
submitted by the consultant to the City of Palm Springs in electronic format. The consultant should
expect to participate in public meetings regarding the survey, as set up by the City.
All project development, including consultant selections, contract, preliminary draft report, final
draft, and other materials determined necessary during project development are subject to review
and approval by Planning staff, the Palm Springs Historic Site Preservation Board, and City
Council.
Two sets of survey forms shall be included as part of the final submittals.
The final survey will be approved by Palm Springs City Council and submitted to the State Historic
Preservation Officer(SHPO) by 2002.
TIMELINE:
Deadline for proposals: 30 days
Consultant notified of selection:
Project commences:
Report of work to date:
Report of work to date:
Preliminary Draft Report due:
2
Final Report due: 6 months after contract authorized
All final products due:
BUDGET:
The total budget for all aspects of this project shall not exceed $50,000.
PAYMENT SCHEDULE:
To be negotiated when consultant is chosen, however, the City prefers a schedule of payments
made upon presentation of deliverables. The consultant shall agree to sign a service
agreement including payment schedule drafted by the City Attorney.
MATERIALS TO BE SUBMITTED FOR PROPOSAL:
Respondents are asked to explain and justify how they propose to carry out the survey and to
outline their qualifications and relevant experience for undertaking this survey. Proposals
should meet the following minimum submittal requirements:
• A research design for the survey.
• An estimate of the time and resources involved in conducting each component of the
survey, i.e. background research, field work, analysis, and report writing.
• The names, relevant experience, and vitae of supervisory personnel assigned to this
project and their level of involvement. A list of previous surveys undertaken by the
consultant should be included.
• The estimated budget with the amount of time dedicated to each research task should
be clearly indicated.
• A statement that the principals involved in the project are not debarred, suspended,
declared ineligible by any Federal or State department or agency.
CONTACT INFORMATION:
The survey will be managed by City of Palm Springs Planning Department staff with oversight
by the RSPB. Questions regarding the Scope of Work should be addressed to:
Jing Yeo
Department of Planning and Building
3200 E. Tahquitz Canyon Way
P.O. Box 2743
Palm Springs, CA 92263-2743
Phone: (760) 323-8245
Fax: (760) 322-8360 ! Ar
3
State of California -- The Resources Agency Primary#
DEPARTMENT OF PARKS AND RECREATION HRI#
PRIMARY RECORD Trinomial
NRHP Status Code
Other Listings
Review Code Reviewer Date
Page of *Resource Name or#: (Assigned by recorder)
P1. Other Identifier:
*P2. Location: ° Not for Publication ° Unrestricted
*a. County and (P2c, P2e, and P2b or P2d. Attach a Location Map as necessary.)
*b. USGS 7.5' Quad Date T R _ '/n of 'A of Sec_ B.M.
c. Address City Zip
d. UTM: (Give more than one for large and/or linear resources) Zone _� mE/ mN
e. Other Loca'tional Data: (e.g., parcel#, directions to resource, elevation, etc., as appropriate)
*133a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and
boundaries)
*P3b. Resource Attributes: (List attributes and codes)
*P4. Resources Present: 0 Building 0 Structure ❑ Object Site District 0 Element of District Other (Isolates,
etc.)
P5b. Description of Photo: (view,
P5a. Photograph or Drawing (Photograph required for buildings, structures, and objects) date, accession d#)
*P6. Date Constructed/Age and
Source: Historic ° Prehistoric
Both
*P7. Owner and Address:
*P8. Recorded by:
(Name, affiliation, and address)
*P9. Date Recorded:
*P10. Survey Type: (Describe)
*P11. Report Citation: (Cite survey report and other sources, or enter "none.")
*Attachments: NONE E]Location Map ElContinuation Sheet OBuilding, Structure, and Object Record
Archaeological Record ODistrlct Record Linear Feature Record ElMilling Station Record ORock Art Record
Artifact Record oPhotograph Record E3 Other (List): `Y
7 I%G
DPR 523A (1/95) *Required information
State of California -- The Resources Agency Primary#
DEPARTMENT OF PARKS AND RECREATION
BUILDING, STRUCTURE, AND OBJECT RECORD HRI#
*NRHP Status Code
Page of *Resource Name or#(Assigned by recorder)
B1 Historic Name:
_ B2. Common Name:
B3. Original Use:
_ B4. Present Use:
*135. Architectural Style:
*136. Construction History: (Construction date, alterations, and date of alterations)
*137. Moved? No Yes Unknown Date: Original Location:
*BB. Related Features:
B9a. Architect: b. Builder:
*1310. Significance: Theme Area:
Period of Significance: Property Type: Applicable Criteria:
(Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address
integrity.)
B11. Additional Resource Attributes:(List attributes and codes)
*1312. References:
813. Remarks: Sketch Map with north arrow required.
*B14. Evaluator:
*Date of Evaluation:
(This space reserved for official comments)
DPR 523B (1/95) [ACROBAT WEBDOC Posted 11198] **Required information
6' 40"?
MINUTE ORDER NO.
APPROVING THE REQUEST FOR PROPOSAL FOR A
CITY-WIDE HISTORIC RESOURCES SURVEY.
I HEREBY CERTIFY that this Minute Order, approving the Request for Proposal fora City-
wide historic resources survey,was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the of 2002.
PATRICIA A. SANDERS
City Clerk