HomeMy WebLinkAbout11/6/2002 - STAFF REPORTS (12) DATE: November 6, 2002
TO: City Council
FROM: Executive Director-Airports
CONVENTION CENTER PHASE I EXPANSION - CITY REPRESENTATIVE CONTRACT
AMENDMENT
RECOMMENDATION:
It is recommended that City Council approve an amendment to Mike Fontana and
Associates contract agreement to provide City Representative services for the First
Phase Convention Center Expansion.
SUMMARY:
This actionwould extend the current Parking Structure agreement so that Mr. Fontana
could move directly into the Convention Center Project.
BACKGROUND:
Michael Fontana Associates is currently under contract through December 31, 2002
to provide City Representative services for the Downtown Parking Structure Project.
Staff recommends that similar services be contracted for on the Phase I Convention
Center Expansion.
To accomplish this, it is proposed that the current contract be amended by providing
for a four(4) month work period to April 30, 2003,which allows for one month of close
out services on the Convention Center Project which is due for completion by March
30, 2003. The actual term of the agreement is extended three months beyond April
30, 2003, in the event there are any delays encountered. The contract calls for
compensation $11,500 monthly. This amendment would add January through April
to the contract for a total contract increase of$134,500, which is the original $88,500
plus the four months ($46,000) for the Convention Center Project.
The proposed amendment is attached along with a Minute Order for City Council
consideration. Funds for this work are available in the Convention Center Expansion
account from accumulated increased TOT.
4 W�—f 1,15"
ALLL`N F.SMO T, AAE
Executive Director-Airports
APPROVED
City Manager
ATTACHMENTS:
1. Minute Order
2. Proposed Amendment
AMENDMENT No. 1
AGREEMENT NO.4473 - CONTRACT SERVICES
THIS FIRST AMENDMENT to Agreement No. 4473, for contract services, (herein
"Agreement")made and entered into on the day of ,2002,by and between
the CITY OF PALM SPRINGS (herein"City") and MICHAEL E. FONTANA&ASSOCIATES,
(herein "Consultant') is hereby amended effective November 6, 2002, as follows:
Section 1. Section 2.1 Contract Sum, is hereby amended to reflect"...not exceeding the
maximum contract amount of One Hundred Thirty Four Thousand Five
Hundred ($134,500) ("Contract Sum")."
Section 2. Section 5.1 Term, is hereby amended to reflect"...shall be for a term of sixteen
(16) months from April 1, 2002."
Section 3. Exhibit"A" Scope of Services, is hereby amended by adding as a project the
"Palm Springs Convention Center Phase I, Kitchen and Springs Theater
Reconfiguration."
Section 4. Exhibit"B" Schedule of Compensation, is hereby amended by replacing "not
to exceed $85,000"with "not to exceed $134,500."
Signatures On Next Page
MINUTE ORDER NO.
APPROVING AMENDMENT #1 TO
AGREEMENT #4473 WITH MICHAEL E.
FONTANA & ASSOCIATES, FOR CITY
REPRESENTATIVE SERVICES ON THE
PHASE I CONVENTION CENTER
EXPANSION PROJECT.
I HEREBY CERTIFY that this Minute Order, approving Amendment #1 to
Agreement #4473 with Michael E. Fontana & Associates, for City
Representative Services on the Phase I Convention Center Expansion
Project, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 6" day of November 2002.
PATRICIA A. SANDERS
City Clerk