HomeMy WebLinkAbout12/4/2002 - STAFF REPORTS (3) DATE: December 4, 2002
TO: City Council
FROM: Executive Director—Airports
ARCHITECTURAL CONSTRUCTION ADMINISTRATION — PHASE I CONVENTION
CENTER PROJECT
RECOMMENDATION:
It is recommended that City Council approve an Amendment to the HNTB
Architectural Contract to provide construction phase administrative services for the
Phase I Convention Center Project
SUMMARY:
This action would complete the assembly of the construction phase oversight team.
BACKGROUND:
HNTB is the design architect for the Phase I Kitchen/Springs Theatre Convention
Center remodel project. The original contract did not include the required construction
phase architectural oversight. The attached Amendment to the HNTB contract would
add this work for a lump sum of$35,800 plus $3000 in estimated reimbursables.
Funds for this work are in the Convention Center expansion contract and were
accounted for in the overall project estimate provided City Council at its November 13,
2002, Study Session. A Minute Order is attached for City Council consideration.
ALLEN F. SMOOT, AAE
Executive Director—Airports
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APPRO ED
City Manager ,
ATTACHMENTS: ��
1. Minute Order
2. Amendment#1
REVIEWED BY DEPT. OF FINANCE
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AMENDMENT#1
AGREEMENT A4492 -ARCHITECTURAL - CONVENTION CENTER
THIS FIRST AMENDMENT to Agreement A4492 for contract services, (herein
"Agreement") made and entered into on the day of 2002, by and
between CITY OF PALM SPRINGS (herein "City') and HOWARD NEEDLES TAMMEN &
BERGENDOFF (HNTB) CALIFORNIA ARCHITECTS, P.C. (herein "Architect') is hereby
amended effective December 4, 2002.
1. Exhibit "A" Scope of Services, is hereby amended by adding the following:
"III. Phase One- Kitchen Expansion and Springs Theatre and
Sales Office Conversion Construction Administration.
Architect and subconsultants to provide Architectural
Construction Administrative Services to include Request for
Information processing (RFI), submittal review, change order
preparation, field construction review.
2. Exhibit "C" Schedule of Compensation is hereby amended by adding the following
work item:
C. Phase I - Kitchen Expansion, Springs Theatre and Sales
Office Conversion Construction Administrative Services.
1. Construction Administration (Architect &
Subconsultants) Lump Sum $35,800.
2. Total reimbursables (cost plus 10%) 3,000.
Grand Total $38,800.
3. Exhibit "D" Schedule of Performance is hereby amended to add the following work
item:
6. Architectural Construction Administration Shall commence on
Note: Architect acknowledges that the June 2, 2003, and run
project will be carried out in a fast track through May 15, 2003.
format and commits to expedited turn-
around of all requested review items.
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of
the date first written below.
CITY OF PALM SPRINGS
ATTEST: a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check one:_Individual_Partnership_Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,President,or any Vice
President:AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer).
By: By:
Signature(notarized) Signature(notarized)
Name: Name:
Title: Title:
State of I State of I
County of Iss County of Iss
On___beforeme, On before me,
personally appeared personally appeared
personally known to me (or proved to me on the basis of personally known to me (or proved to me on the basis of
satisfactory evidence)to be the person(s)whose name(s)is/are satisfactory evidence)to be the person(s)whose name(s)is/are
subscribed to the within instrument and acknowledged tome that subscribed to the within instrument and acknowledged tome that
he/she/they executed the same in his/her/their authorized he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s),or the entity upon behalf of which the instrument the person(s), or the entity upon behalf of which the
person(s)acted,executed the instrument. person(s)acted,executed the instrument
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
143
MINUTE ORDER NO.
APPROVING AMENDMENT #1 TO
AGREEMENT A4492 WITH HOWARD
NEEDLES TAMMEN&BERGENDOFF(HNTB)
TO INCORPORATE CONSTRUCTION PHASE
ADMINISTRATIVE SERVICES INTO THE
CONVENTION CENTER PHASE I DESIGN
CONTRACT.
I HEREBY CERTIFY that this Minute Order, approving Amendment #1 to
Agreement A4492 with Howard Needles Tammen & Bergendoff (HNTB) to
incorporate construction phase administrative services into the Convention
Center Phase I design contract was adopted by the City Council of the City of
Palm Springs, California, in a meeting thereof held on the 4'h day of
December, 2002.
PATRICIA A. SANDERS
City Clerk
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