HomeMy WebLinkAbout12/4/2002 - STAFF REPORTS (7) DATE: December 4, 2002
TO: City Council
FROM: Director, Department of Parks, Recreation and Facilities
TERMINATION OF DESERT JANITOR COMPANY CONTRACT
RECOMMENDATION:
That the City Council terminate the agreement between the City of Palm Springs
and Desert Janitor Company for park restroom maintenance and weekend trash
removal in the downtown area on Fridays, Saturdays and Sundays.
SUMMARY:
During the budget process, staff proposed some changes in the City's contracts
to better serve the citizens of Palm Springs. Of the proposed changes, one was to
return park restroom maintenance and the weekend trash removal in the
downtown area to in-house staff. Staff is proposing the termination of this contract
due to the contractor's inability to perform to the standardsset by the City. In the
past year,staff spent a considerable amount of time assessing liquidated damages
forthe nonperformance by Desert Janitorto the point that the contractorwas being
assessed more than it was billing the City. Staff analyzed the contract and
determined that these tasks could be performed better and with more control in-
house than with the contractor. The changes were submitted during the budget
process to terminate the contract with Desert Janitor and hire City staff to perform
the duties currently contained in the contract.
BACKGROUND:
On May 17, 2000, City Council approved Minute Order 6621, awarding Bid 00-08
for City park restroom maintenance through the City to Desert Janitor Company at
an annual cost of$41,686.85.
On January 17, 2001, City Council approved Amendment No. 1 to Agreement No.
4226 for park restroom maintenance services with Desert Janitor Company,which
amended the contract to include the annual cost of afternoon trash removal in the
downtown area on Fridays, Saturdays and Sundays at an annual cost increase of
$13,776,
On August 21, 2002, City Council approved Amendment No. 3 to Agreement No.
4372 for park maintenance services with Pac West Land Care, Inc., which
amended the contract to delete certain park maintenance items for a total of
$80,024.
Based on the deletions from Pac West's contract and the termination of the Desert
Janitor Company contract, staff developed a budget that created four (4) new
positions for the Parks Division to be responsible for the various tasks that were
being performed by the two contractors.
TERMINATION OF DESERT JANITOR COMPANY CONTRACT
DATE: December 4, 2002
PAGE: Two
The new crew is currently performing the tasks that were deleted from the Pac
West contract. With all the tasks being assigned the new crew, i.e., ballfield
maintenance,downtown steam cleaning,VillageFest street closure, etc., a decision
to task them with the park restrooms in addition to all their other duties was
expecting great deal of the crew. However, the current staff is quite capable and
ready to tackle the restroom maintenance and the weekend trash removal.
According to the terms of Desert Janitor's contract with the City, the City reserves
the right to terminate the agreement at any time,with or without cause, upon thirty
(30) days'written notice to the contractor, except that where termination is due to
the fault of the contractor,the period of notice may be such shortertime as may be
determined by the Contract Officer.
City staff will take over these responsibilities the early part of January, 2003.
SC9TT MIKESELL, Director
Department of Parks, Recreation and Facilities
APPROVED "
City Manager
ATTACHMENT:
1. Minute Order
REVIEWED BY DEPI OF FINANCE
MINUTE ORDER NO.
TERMINATING THE PARK RESTROOM MAINTENANCE
CONTRACT BETWEEN DESERT JANITOR COMPANYAND THE
CITY OF PALM SPRINGS ATAN ANNUAL COST OF$55,462.85.
I HEREBY CERTIFY that this Minute Order, terminating the park restroom maintenance
contract between Desert Janitor Company and the City of Palm Springs at an annual cost
of$55,462.85, was adopted by the City Council of the City of Palm Springs, California, in
a meeting thereof held on the 41h day of December, 2002.
BY: PATRICIA A. SANDERS
City Clerk
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