HomeMy WebLinkAbout12/18/2002 - STAFF REPORTS (12) DATE: December 18, 2002
TO: City Council
FROM: Director, Department of Parks, Recreation and Facilities
"PARKS BEAUTIFICATION AND TREE PROGRAM" POLICY
RECOMMENDATION:
That the City Council approve the establishment of the "Parks Beautification and
Tree Program" and adopt the policy for its implementation and operation.
SUMMARY:
The establishment of the"Parks Beautification and Tree Program'will provide the
public with a means to recognize and honor others by planting a tree or placing a
plaque in City parks. This program will benefit the parks and increase revenue for
the City.
BACKGROUND:
The purpose of the"Parks Beautification and Tree Program"is to provide members
of the public a means to recognize and honor others with a lasting tribute through
the planting of a tree or the placing of a plaque at an existing tree. Contributions
made through this program may also benefit the City's parks andthe community
as a whole by using the funds to maintain our great city.
All requests by persons, clubs, or organizations desiring to commemorate
someone through this program must complete an application and submit it to the
City's Parks and Recreation Commission for its review prior to approval.
The commemorative trees shall be limited to the following City parks: Baristo Park,
DeMuth Park, Desert Highland Park, Frances Stevens Park, Palm Springs Dog
Park, Ruth Hardy Park, Sunrise Plaza, and Victoria Park. The exact planting
location of new trees in the chosen park will be determined by the City's Parks
Division staff.
Since all tree species are not heat tolerant, commemorative trees shall be limited
to species that thrive in the desert climate. The exact species will be determined
by location in the chosen park and agreed upon prior to submitting the application
to the commission. All new trees will be planted by City's Parks Division staff in
accordance with City standards and specifications.
The contributor will be responsible for payment of$1,000 in advance, whether for
a new or an existing tree. New trees, including a two-year warranty, will be
purchased by the City's Parks Division staff.No warranties for existing trees will be
made available.
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"PARKS BEAUTIFICATION AND TREE PROGRAM" POLICY
DATE: December 18, 2002
PAGE: Two
The new tree will be planted by the City's Parks Division staff within 100 days after
receipt of payment. If the contributor wishes to host a ceremony or event in
conjunction with the planting of the tree, staff will consult with the contributor to
determine feasibility. If no ceremony or event is planned in conjunction with the
planting,the contributorwill be notified by City staff once the tree has been planted.
The City's Parks Division staff will maintain the tree in the same manner as other
park trees. Replacement of a new commemorative tree after the two-year warranty
has expired will be at the discretion of the City.
One plaque per tree may be purchased at a cost of$250. The plaque shall be no
larger than 8" x 6" x '/" and made of bronze. It will be placed at the base of the
new tree at the time of planting or at an existing tree within 100 days after receipt
of payment. The text on the plaque shall read as follows:
In Memory of/ In Honor of/ In Recognition of
Name
Date
One sentence of text (maximum of 40 characters)
If a plaque must be replaced due to vandalism or theft within the first two years
after placement, the City will replace it one time at no additional expense to the
contributor.Thereafter,additional replacements will be at the option and cost ofthe
contributor. Once a plaque has been placed at the base of a tree, it shall become
the property of the City of Palm Springs.
If the contributor wishes to host a ceremony or event in conjunction with the
installation of the plaque at an existing tree, staff will consult with the contributorto
determine feasibility. If no ceremony or event is planned in conjunction with the
installation, the contributor will be notified by City staff once the plaque has been
installed.
Placement of memorial wreaths, flowers or other items will not be permitted.
Once a tree is planted and/or a plaque is in position, it is intended that their location
will be permanent; however, if the City determines thatthe tree and/or plaque must
be removed or relocated, the City has the right to do so.
This "Parks Beautification and Tree Program" policy supersedes all other similar
policies previously established by the Parks and Recreation Commission.
All other requests for commemoration purposes, such as plaques on buildings,
benches, bricks, flag poles, statues, fountains, and memorial gardens, shall be
brought before the City of Palm Springs Parks and Recreation Commission on an
individual basis The Parks and Recreation Commission shall then make its
recommendation to the City Council for its approval or denial of these projects on
an item-by-item basis.
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"PARKS BEAUTIFICATION AND TREE PROGRAM" POLICY
DATE: December 18, 2002
PAGE: Three
At its November 13 meeting, the Parks and Recreation Commission voted
unanimously (6/0) to recommend that City Council approve this policy and adopt
a resolution for its implementation and operation.
S TT MIKESELL, Director
partment of Parks, Recreation and Facilities
R -
City Manager
ATTACHMENTS:
1. Resolution with attached "Parks Beautification and Tree Program" Policy
REVIEWED BY DEPI OF FINANCE
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, ESTABLISHING THE "PARKS BEAUTIFICATION
AND TREE PROGRAWANDADOPTINGAN IMPLEMENTATION
AND OPERATION POLICY.
WHEREAS the Parks and Recreation Commission is interested in having a "Parks
Beautification and Tree Program" established in the City of Palm Springs; and
WHEREAS the"Parks Beautification and Tree Program"will provide the public with a means
to recognize and honor others with a lasting tribute through the planting of a tree or the
placing of a plaque at an existing tree; and
WHEREAS contributions made through the program will benefit the City's parks and
increase revenue for the City; and
WHEREAS a policy has been developed forthe implementation and operation of the"Parks
Beautification and Tree Program;" and
WHEREAS the administration of this program would be underthe supervision of the Director
of the Department of Parks, Recreation and Facilities; and
WHEREAS the "Parks Beautification and Tree Program" would expand the service of the
City's Parks Division,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs that
the "Parks Beautification and Tree Program" policy attached hereto is hereby adopted.
ADOPTED this 1811' day of December, 2002.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM
104
CITY OF PALM SPRINGS
"PARKS BEAUTIFICATION AND TREE PROGRAM"
The purpose of the"Parks Beautification and Tree Program'is to provide members of the public a means to recognize and honor
others with a lasting tribute through the planting of a tree orthe placing of a plaque at an existing tree.Contributions made through
this program may also benefit the City's parks and the community as a whole by using the funds to maintain our great city.
All requests by persons, clubs, or organizations desiring to commemorate someone through this program must complete the
attached application and submit it to the City's Parks and Recreation Commission for its review prior to approval.
Location: Commemorative trees shall be limited to the following City parks:Baristo Park,DeMuth Park,Desert Highland Park,
Frances Stevens Park, Palm Springs Dog Park, Ruth Hardy Park, Sunrise Plaza, and Victoria Park.
The exact planting location of new trees in the chosen park will be determined by the City's Parks Division staff.
Species: Since all tree species are not heattolerant,commemorative trees shall be limited to species thatthrive in the desert
climate.The exact species will be determined by location in the chosen park and agreed upon prior to submitting
the application to the commission.
All new trees will be planted by City's Parks Division staff in accordance with City standards and specifications.
Purchase: The contributor will be responsible for payment of$1,000 in advance,whether for a new or an existing tree. New
trees,including a two-year warranty,will be purchased by the City's Parks Division staff.No warranties for existing
trees will be made available.
Planting: The new tree will be planted by the City's Parks Division staff within 100 days after receipt of payment If the
contributor wishes to host a ceremony or event in conjunction with the planting of the tree, staff will consult with
the contributor to determine feasibility. If no ceremony or event is planned in conjunction with the planting, the
contributor will be notified by City staff once the tree has been planted Placement of memorial wreaths, flowers
or other items will not be permitted.
Maintenance: The City's Parks Division staff will maintain the tree in the same manner as other park trees.Replacement of a new
commemorative tree after the two-year warranty has expired will be at the discretion of the City.
Plaques: One plaque per tree may be purchased at a cost of$250.The plaque shall be no larger than 8"x 6"x Yz'and made
of bronze. It will be placed at the base of the new tree at the time of planting or at an existing tree within 100 days
after receipt of payment.The text on the plaque shall read as follows:
In Memory of/In Honor of/In Recognition of
Name
Date
One sentence of text(maximum of 40 characters)
If a plaque must be replaced due to vandalism ortheftwithin the firsttwo years after placement,the City will replace
it one time at no additional expense to the contributor.Thereafter,additional replacements will be at the option and
cost of the contributor. Once a plaque has been placed at the base of a tree, it shall become the property of the
City of Palm Springs
If the contributor wishes to host a ceremony or event in conjunction with the installation of the plaque at an existing
tree,staff will consult with the contributor to determine feasibility. If no ceremony or event is planned in conjunction
with the installation,the contributor will be notified by City staff once the plaque has been installed. Placement of
memorial wreaths, flowers or other items will not be permitted.
Once a tree is planted and/or a plaque is in position, it is intended that their location will be permanent; however, if the City
determines that the tree and/or plaque must be removed or relocated,the City has the right to do so.
THIS "PARKS BEAUTIFICATION AND TREE PROGRAM" POLICY SUPERSEDES ALL OTHER SIMILAR POLICIES
PREVIOUSLY ESTABLISHED BY THE PARKS AND RECREATION COMMISSION.
ALL OTHER REQUESTS FOR COMMEMORATION PURPOSES,SUCH AS PLAQUES ON BUILDINGS, BENCHES, BRICKS,
FLAG POLES, STATUES, FOUNTAINS,AND MEMORIAL GARDENS, SHALL BE BROUGHT BEFORE THE CITY OF PALM
SPRINGS PARKS AND RECREATION COMMISSION ON AN INDIVIDUAL BASIS. THE PARKS AND RECREATION
COMMISSION SHALL THEN MAKE ITS RECOMMENDATION TO THE CITY COUNCIL FOR ITS APPROVAL OR DENIAL OF
THESE PROJECTS ON AN ITEM-BY-ITEM BASIS.
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CITY OF PALM SPRINGS
"PARKS BEAUTIFICATION AND TREE PROGRAM"
o Yes, I want to participate in the"Parks Beautification and Tree Program."
Enclosed is my tax-deductible donation: ❑ $1,000 (New Tree) ❑ $1,000 (Existing Tree) ❑ $250 (Plaque)
My gift is (select one):
In Memory Of:
In Honor Of.
In Recognition Of:
Date on Plaque.
Text on Plaque (maximum of 40 characters):
If new tree, specie to be planted:
Location of existing tree to where new tree will be planted:
Donor Name:
Address:
City: State: Zip:
Telephone:
E-Mail:
Make checks payable to: City of Palm Springs
Mail to: "Parks Beautification and Tree Program"
401 S. Pavilion Way
Palm Springs, CA 92262
03