HomeMy WebLinkAbout2/5/2003 - STAFF REPORTS (5) DATE: February 5, 2003
TO: City Council
FROM: Executive Director- Airports
NORTHERLY TERMINAL ACCESS ROADWAY SECURITY RECONFIGURATION, 300'
RULE IMPLEMENTATION - CHANGE ORDER #1
RECOMMENDATION:
It is recommended that the City Council approve Change Order#1 (subject to FAA
approval), to agreement#4553 with Matich Corporation for additional work related to
the Northerly Terminal Access Roadway project, in the amount of $202,215.
SUMMARY:
City Project#2002-06 is the security modifications to the Northerly Terminal Access
Roadway project. The work in this change order will expedite the construction
progress and minimize the impact to users of the Airport during the upcoming
Southerly Terminal Access Roadway project, City Project #2002-20.
BACKGROUND:
The Northerly Terminal Access Roadway project is nearing completion and with the
Southerly Terminal Access Roadway project set to begin shortly, staff has been
exploring ways to reduce costs and minimize the disruptions to the users of the
Airport. The Southerly Terminal Access project is estimated to begin construction in
April 2003 and be complete by November 2003. Staff is already concerned about the
impacts to the Airport during construction, as well as giving the contractor adequate
time to complete the project in a successful manner.
This change order will allow for the installation of temporary security fencing and
pavement removal for this upcoming project,which will reduce the overall construction
time by approximately 45 days. Both of these projects are being 100% funded by a
grant from the Federal Aviation Administration (FAA).
Sufficient funds are available in account no. 415-6600-56052.
�n A Minute Orderis attached for City Council consideration
MIKE N WILLIAMS, A.A.E. A LEN F SMOO , A.A.E.
Deputy Director- Operations Executive Director-Airports
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APPROVED"�-='r'""".� ".�°.'';.`d,-"-'�-'"'-'�%'�p✓
City Manager r'
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Attachment: Minute Order REVIEWED BY DEPT. OF FINANCE
Change Order
N:\WordPeifect\City_Council\Engineering_Construction\Northerly_Access Roadway Change Order#1 02-05-2003.wpd
CHANGE ORDER NO. 1
NORTHERLY TERMINAL ACCESS ROADWAY SECURITY RECONFIGURATION
AIP No. 3-06-0181-35
CITY PROJECT NO. 2002-06
CONTRACT NO. 4553
CONTRACT DATE: September 4, 2002
CONTRACTOR:MATICH CORPORATION
The following changes are hereby made to the Contract Documents:
1. Add:PCC Pavement Removal, Temporary Employee Parking(see Attachment"A") and Special
Conditions.
Justification:
1. Pavement removal and temporary parking will expedite Inspection Building construction.
CHANGE TO CONTRACT PRICE
Original Contract Price: $ 1,627,627.00
Current contract price, as adjusted by previous Change Orders: $ 1,627,627.00
The Contract Price due to this Change Order will be [increased][deer-eased] by $202,215.00
The new Contract Price due to this Change Order will be: $ 1,829,842.00
CHANGE TO CONTRACT TIME
The Contract Time will be [increased][deefeawd] by 35 calendar days.
The date for completion of all work under the Change Order will be March 21, 2003
Approvals Required:
To be effective, this order must be approved by the Owner if it changes the scope of the objective of the
project, or as may otherwise be required under the terms of the Supplementary General Conditions of the
Contract.
Requested by date
Recommended by VSA AIRPORTS, Inc. date January 22, 2003
Ordered by J date
Accepted by �'l % date 1 '2•-Z- O-
MATICH CORPORATION
Approved by the FAA date
AIP 3-06-0181-35 City Project No. 2002-06
CHANGE ORDER NO. 1
SPECIAL CONDITIONS
1. Access to CNG, US Customs and Perimeter Gate 15 will be maintained at all times.
2. All efforts will be made to prevent traffic accidents from the addition of construction traffic,
temporary airport access and the rerouting of public traffic on the parkway.
3. PCC pavement removal includes all items embedded in the pavement with the exception of
light bases. Salvageable equipment shall be delivered to the airport.
4. All PCC pavements shall be disposed off-site.
5. All work shall be accomplished in accordance with these special conditions and the contract
documents.
3��
Palm Springs International Airport Project AIP 3-06-0181-35
Attachment"A"
Change Order No. 1
Item No. Description Quantity UOM Unit Cost Amount
P-100 Mobilization 1 LS 5,000.00 5,000.00
P-101a Traffic Control 1 LS 4,790.00 4,790.00
P-102a Construction Area Security 1 LS 5,790.00 5,790.00
P-140a Asphalt Pavement Removal Complete 100 SY 5.00 500.00
P-140c Remove Curb, Curb/Gutter 100 LF 6.50 650.00
P-140f PCC Pavement Removal Complete 12,200 SY 9.00 109,800.00
P-152 Unclassified Excavation 100 CY 19.75 1,975.00
P-209 Crushed Aggregate Base Course 60 CY 60.00 3,600.00
P-217 Soil Sterilization 500 SY 0.15 75.00
P-401a Plant Mix Bituminous Pavement 120 Ton 53.00 6,360.00
P-401b Bituminous Material-AR8000 6 Ton 255.00 1,530.00
P-603 Bituminous Tack Coat-SS1 H 25 Gal 1.00 25.00
P-610f Install PCC Drainpan, Gutter/Spandrel (incl Curb) 600 SF 6.25 3,750.00
P-613a Remove Existing Signage 5 Ea. 25.00 125.00
P-620a Remove Existing Pavement Markings 1,000 SF 1.00 1,000.00
P-6201b Install New Pavement Markings 2,500 SF 2.50 6,250.00
T-902 Dust Palliative 1 Ac 1,000.00 1,000.00
F-1621b Remove Chain-Link Fence 160 LF 36.00 5,760.00
F-162j Install Temp. Screened Chain-Link Fence(B) (cored) 1,500 LF 21.00 31,500.00
F-162k Install Temp. 20' (10x2) Swing Gate(B) 1 Ea. 2,195.00 2,195.00
F-1621 Relocate Existing 48' (24x2) Gate, Posts, PCC Track 1 LS 5,390.00 5,390.00
L-103a Trench for Conduit w/P-153 Backfill to FSG 200 LF 5.50 1,100.00
L-105e Install three 4-inch PVC conduit 100 LF 33.00 3,300.00
A-101 Modify Irrigation at New Gate 1 LS 750.00 759.00
Change Order No. 1 202,215.00
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A35PS,PL,Change0rder1.x1s dated:1/22/2003 Page No. 1
CITY OF PALM SPRINGS,CALIFORNIA
I i L NOTICE INVITING BIDS
�(' �' 7 ✓c Furnish,Clean and Store Palm Trees for the
Proof of Publication SOUTHERLY TERMINAL ACCESS ROADWAY SECURITY
In Newspaper
RECONFIGURATION/INSPECTION PLAZA
�f ° ��a
STATE OF CALIFORNIA Lq W/ V PALM SPRINGS AIRPORT
d IFB#03-OS
County of Riverside CITY PROJECT NO.2002-20
FAA AIRPORT IMPROVEMENT PROJECT N0.3.06-0181-35
Washingionia Filters Palms
Emma Reyna says: 10'-13'`runk height 20 each
14'-16'trunk height 50 each
1T-20'trunk height 20 each
am a citizen of the United States, a
NOTICE IS HEHEBY GIVEN[hat sealed bids will be received
1. I at the office of the Director of Procurement and Contracting of
resident of the City of Palm Springs, County the City of Palm springs, California, 3200 East Tahgwlz
Canyon Way, Palm Sprigs,California 92262 until,2.30 PM,
of Riverside, State of California, and over the local time on January 28, 2003, at which time they will be
age of 18 years. - opened and read aloud. Bids must be submitted in sealed
envelopes marked on One outside"SOUTHERLY TERMINAL
2. 1 am the Research & Production Assistant ACCESS ROADWAY SECURITY
of The Public Record, a newspaper of RECONFIGURATION/INSPECTION PLAZA, SCHEDULE I -
Furnish,Clean and Stare Palm Trees".
general circulation printed and published in the PROJECT ADVERTISEMENT-The project was advertised for
bid December 27,2002 and January 10.2003
City of Palm Springs, County_ of Riverside -BACKGROUND; The City of Palm Springs, Department of
State of California. Said The Public Record Aviation (AIRPORT) has received funding via an Airport
Improvement Program (AIP)grant from the Federal Aviation
is a newspaper of general circulation as that Administration(FAA)for the above noted project The materials
term is defined in Government Code section are to be furnished,cleaned and stored in accordance with this
FR
6000, Its status as such having been DESCRIPTION OF THE MATERIALS:The material includes,
but may not be limited to,furnishing all specified plant,neces-
established by judicial decree of the Superior sary labor,tools,transportation,services,supervision,materi-
Court of the State of California in and forte als and equipment required to furnish, clean and store the
materials in accordance with contract documents.Transport of
County of Riverside in Proceeding No. Indio the materials for installation at the project will be performed by
49271, dated March 31, 1987, entered others.r) STORAGE and PICKUP LOCATION:The materials shall be
Judgment Book No. 129, page 355, on stated and ready for pickup within 50 miles of the airport Time
is of the essence The Materials must be prepared,available,
March 31,1 987. accessible and ready for pick-up 60 Calendar[Days from the
3. The Public Record is a newspaper contract Notice To ProceedOBTAINING OR INSPECTING BID DOCUMENTS:The spent-
of general circulation ascertained and ficafions are provided in the"Invitation for Bids (IFB) 62-05"
package,which is included with this announcement or by con-
established in the City of Palm taking the Department of Procurement&Contracting at(760)
Springs In the County of Riverside, 323-8237,
Copies are available via the internal at htt ://p wewpalmsnr'no-
State of California, Case No. R I C saJprpL.NOTE: UPON RECEIVING THIS IFB VIA THE
INTERNET, CONTACT RODGER SHERATON, VSA AIR'
358286, Filed June 8, 2001.
PORTS VIA EMAIL resheraton®worltlnel a0.ne[TO HEGIS-
4. The notice, of which the annexed is TER AS AN FER AS AN
FEREOR MAY RESULT IN OFFEROH I YO LURE R FIRM NOT TO TRECEIVING
a true printed copy, was published in BID ADDENDA. FAILURE TO ACKNOWLEDGE ADDENDA
the newspaper on the following WITH YOUR BID MAY CAUSE YOUR BID TO BE CONSID-
ERED NON RESPONSIVE.
pIJblieation dates to wit: BASIS OF AWARD:It is the Clive intent to award on an"ALL
OR NOTHING"basis to the lowest responsive and responsible
Bidder on the basic of the total price submitted on the Bid
December 24, 2002 Proposal pages of this document The City reserves the right
after opening bids to reject any or all bids,or to waive any minor
January 7, 2003 informality(non-responsiveness)in a bid The award of the bid
is subject to the approval of the Federal Aviation Administration
(FAA)
I certify under penalty of perjury that the BIOS TO REMAIN OPEN:The Bidder shall guaran tee the Total
Bid Price for a period of 60 calendar days tram the date of Bitl
above is true and correct. Opening.
Dated at Palm Springs, California, this 71 day Ilia FEDERAL
REQUIREMENTS:Proposes attts enfeeorediodto
this
of January, 2003. FB
PUBLIC RECORD:Proposers'attention is drawn to the fact
thaCo all Bitl documents submitted cod are subject n the he Public
ur ia
lic
Code Section for ti sec commonly known as the Public
Records Act the
process
has in the bids may be made
( public after the review process has been completed is a rec-
ommendation for award to the Palm Springs City Council.
Emma Reyna ADDRESS AND MARKING OF BIDS An original bid and two
Research & Production Assistant (2) copies of tits complete bid must be received In the
DEPARTMENT OF PROCUREMENT & CONTRANTRACTING at
3200 Last Tahquilz Canyon Way,Palm Springs,CA 92262 no
later than January 28, 2003 to 230 Lou local time Bids
received without the required number of copies may be
deemed nomresponsve and may nor receive further conslder-
arion Envelopes most be clearly marked, "SOUTHERLY
TERMINAL ACCESS ROADWAY SECURITY
RECONFIGURATIONANSPECTION PLAZA, SCHEDULE ( -
Furnish,Clean and Store Palm Trees" II is the responsibility of
the Offeror to see that any proposal sent via mail shall have
sufficient time to be received by the specified date and time.
Telegraphic, telephonic or facsimile proposals will not be
accepted.Any bid received after the time and date specified for
the opening of the bids will not be considered, but will be
returned unopened The Director of Procurement&Contracting
will designate an official timepiece which shall be used to defer,
mine the official time for opening of bids,and which lime chair
be deemed correct and conclusive
BID ADMINISTRATION:All communications relative to this ED
_ ."A shall be directed in writing to Rodger Sheraton, VSA AIR-
PORTS,255 N El Cielo Road 40419,Palm Springs,CA 92262,
(760) 318-0200, FAX (760) 318-0838 or email to mahars-
(7 R. ton®worldnat tt n t.All questions relating to interpretation of
f - - find Contract Documents or products must be submitted in wdt-
mg,ten days poor 10 bid opening,and any responses will be In
the form of written addenda to the Documents.
BY ORDER OF THE CITY OF PALM SPRINGS
DATE December 20,2002
/s/Allen F.Smoot,A ALE
Executive Director-Airports
City of Palm Springs,CA
State of Coldorma
December 24,2002 January 7,2003
Page 1 of 4
MINUTE ORDER NO.
APPROVING CHANGE ORDER #1 (SUBJECT TO FAA
APPROVAL), TO AGREEMENT #4553 WITH MATICH
CORPORATION FOR ADDITIONAL WORK RELATED TO
THE NORTHERLY TERMINAL ACCESS ROADWAY
PROJECT, IN THE AMOUNT OF $202,215.
I HEREBY CERTIFY that this Minute Order approving Change Order #1
(subject to FAA approval), to agreement#4553 with Matich Corporation for
additional work related to the Northerly Terminal Access Roadway project,
in the amount of$202,215, was adopted by the City Council of the City of
Palm Springs, California, in a meeting thereof held on the 5`h day of
February, 2003.
PATRICIA A. SANDERS
City Clerk
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