HomeMy WebLinkAbout3/5/2003 - STAFF REPORTS (3) T
DATE: March 5, 2003
TO: City Council
FROM: Executive Director- Airports
ACQUISITION OF PALM TREES/SECURITY BARRIERS-SOUTHERLY TERMINAL ACCESS
ROADWAY
RECOMMENDATION:
It is recommended that the City Council approve the acquisition of palm trees as part of
City Project #2002-20, the Southerly Terminal Access Roadway Security
Reconfiguration, from Fox Nurseries in the amount of$100,153.63, subject to the trees
being accepted by the Landscape Architect and approved by the Federal Aviation
Administration (FAA).
SUMMARY:
This action would acquire palm trees for the Southerly Terminal Access Roadway
Security Reconfiguration. These palm trees will be placed throughout the project and
serve as security barriers. These trees are 100% funded by a grant from the Federal
Aviation Administration (FAA).
BACKGROUND:
In response to the events of September 11", and the subsequent security regulations
mandated by the federal government, a blast analysis of the main passenger terminal
at the Airport was completed. The blast analysis, which, due to the extreme
confidentiality of the information contained in the report,was shared with the City Council
in Closed Session, identified several mitigation measures which would improve the level
of blast protection for the Airport.
In response to two specific federal security requirements, the 300 ft rule and inspection
of vehicles entering the secured area of the Airport, staff worked with the Transportation
Security Administration (TSA) and developed a centralized inspection facility. This
inspection facility and associated modifications to the Airport's loop roadway system,will
allow for inspections of vehicles as they desire to approach the main passenger terminal
as well as those vehicles who have a need to access the secured area of the Airport.
In developing the design for this project, progress meetings were held with the Airport
Commission and the City Council. Based on direction from the Council, a sub-committee
was established to participate in the design of this project and provide input throughout
the process. This sub-committee consisted of the Airport Commission Operations Sub-
Committee, two (2) representatives from the Planning Commission and one (1) City
Council member. This sub-committee proved invaluable in moving the design along
quickly and being able to address the numerous design elements and user concerns.
Due to the large amount of palm trees required by this project, staff felt it was important
to locate the trees well in advance of the construction phase.
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Acquisition of Palm Trees/Security Barriers - Southerly Terminal Access Roadway Security
Reconfiguration
March 5, 2003
Page 2
In cooperation with the Department of Procurement & Contracting, Invitation For Bid
(IFB) #03-05 was issued on December 19, 2002. The IFB requested pricing to furnish,
clean and store Washingtonia Filifera Palms, ranging in size from 10 feet to 20 feet in
trunk height. Bids were received on February 13, 2003 from the following firms:
BIDDER TOTAL
Fox Nurseries $100,153.63
W.D. Young & Sons $101,300.00
Pacific Restoration $235,110.50
The Landscape Architect for this project, Michael Bucciono &Associates will select the
trees, identify them and monitor them during the storage process. Delivery and
installation of the trees will be provided for by the general construction contract for this
project, which is scheduled to be before the City Council at an adjourned meeting of
March 26, 2003.
Funding is available via Airport Improvement Program (AIP) grant 35, account no,415-
6600-56052, AIP 35.
The Airport Commission was updated on the status of this item at its meeting of March
5, 2003.
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ALL F SMOOT, A.A.E. MIKE N WILLIAMS, A.A.E.
Executive Director- Airports Deputy Director - Operations
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HAROLD E GOOD, CPPO
Director of Procurement & Contracting
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APPROVED----
City Manager
ATTACHMENTS:
1. Minute Order
REVIEWED BY DEPT.OF FINANCE
N.\WordPerfect\City_Council\Engineering_Construction\Palm_Trees Southerly Roadway AIP 35 03-05-2003.wpd
MINUTE ORDER NO.
APPROVING THE ACQUISITION OF PALM TREES AS PART OF CITY
PROJECT #2002-20, THE SOUTHERLY TERMINAL ACCESS
ROADWAY SECURITY RECONFIGURATION, FROM FOX NURSERIES
IN THE AMOUNT OF $100,153.63, SUBJECT TO THE TREES BEING
ACCEPTED BY THE LANDSCAPE ARCHITECT AND APPROVED BY
THE FEDERAL AVIATION ADMINISTRATION (FAA).
I HEREBY CERTIFY that this Minute Order approving the acquisition of
palm trees as part of City Project#2002-20,the Southerly Terminal Access
Roadway Security Reconfiguration, from Fox Nurseries in the amount of
$100,153.63, subject to the trees being accepted by the Landscape
Architect and approved by the Federal Aviation Administration (FAA), was
adopted by the City Council of the City of Palm Springs, California in a
meeting thereof held on the 5th day of March, 2003.
PATRICIA A. SANDERS
City Clerk